Questions_and_Answers_for_SIZ10014R0019.pdf

U.S. Embassy Baghdad, Iraq Solicitation SIZ100-14-R-0019

Project: Maintenance Services K9ECPIZ, U.S. Embassy Baghdad

Bidding Questions & Answers

August 21, 2014

1. Question: 1- section 1- block 20 continuation II A.6 Spare parts- the US government will provide the spare parts upon request by the contractor, but in the site visit we were told the contractor will provide all spare part for maintenance services?

Answer: See Amendment 002 to the solicitation sections II A.2.8.4; II A.3.4.8 and II A.6. - 3 which clarifies that all lubricants, oil, grease, filters and belts required under routine maintenance shall be provided by the contractor.

2. Question: Can the Contractor transport a small container for keeping the tools, equipment and materials, to be left at the work site?

Answer: There is no provision in the solicitation for this request.

3. Question: The quantity of air conditioners in the pricing schedule differs from the real number. Do you have an accurate number of Air conditioners. Also the portable coolers?

Answer: The contractor is only responsible to provide maintenance for the quantities of air conditioners and portable cooling units as referenced in section IIA.3.5 and A.4.6 respectively.

4. Question: we will change the oil and filters for generators monthly. Or by counting the number of hours or maintenance booklet own for generators?

Answer: See amendment No. 2. The contractor shall change engine oil and filters as required under section II.A.2.3 (monthly).

5. Question: Are you giving all employees that are working on the contract badges to enter the International Zone?

Answer: Refer to B. Personal Security, B.2. It is the contractor’s responsibility to obtain the required IZ personnel access authorizations. The Embassy will provide a confirmation letter to the winning contractor enabling him/her to apply for IZ badges during the contract life cycle.

6. Question: What is the total of air conditioners in all (ECPs) ,What type of maintenance we should provide monthly and weekly?

Answer; Please see answer to No. 3 above for air conditioner quantities. Please see sections II.A2 –A4 for maintenance schedules.

7. Question: What is the total of quantities of water bottles supplies for one year?

Answer: Please refer to B.1.1 CLIN’s 11-16 for bottled water requirements for the base year. Please also see B.1.2 Temporary Additional Services CLIN 27 for estimated additional quantities of bottled water that USG may require.

8. Question: What is the (KVA) for the generators, What type of maintenance we should provide?

Answer: Please refer to II A.2.9 Generators:

A.2.9.1 Manufacturer, model – Power Solutions, Model- P.L. 60 Location – ECP4 Engine model – Perkins, 3 cylinder, TPL No 2506/1500 Serial # – DK51280U0754236, 555 amp, 480/277 V A.2.8.2 Manufacturer, model – FG Wilson P88E1 Location – ECP6 Engine model – Perkins, Serial # -25161500 Serial # - FGWPEPP6HGT503073, 88.0 kw, 380/220V, 50 Hz

9. Question: The company bids should be in Iraqi dinars or in dollars? we are a local company but we prefer dollars bids if that allowed?

Answer: Please see II A.1 Prices A.1 The prices are stated in either Iraqi Dinar, for local Iraqi companies, or in U.S. Dollar for non- Iraqi companies. This offer is in U.S. Dollar or Iraqi Dinars ( Offeror check appropriate currency).

10. Question: The spare parts for Generators, Air conditions and Portable Cooling Units will be supplied by us government or the contractor and if it will be supplied by the contractor please mention the procedures followed and the terms of payment for the supplied spare parts and any other things we need to know about

Answer: Please see amendment No. 2 and section II A.6, Spare parts for the provision and payment of spare parts and lubricants (oil, grease, etc).

11. Question: The oil for the generators will be supplied by U.S. Government or the contractor and if it will be supplied by the contractor please clarify if it should be charged with the cost of maintenance in our offer or by separated purchase orders issued by U.S. gov. monthly?

Answer: See Amendment 002 to the solicitation which requires all lubricants (oil, grease, etc), filters and belts required under routine maintenance to be provided by the contractor and priced in the fixed maintenance rate.