Minutes_from_Pre-Proposal_Conference_of_May_5 _2016.pdf

DATE:

May 9, 2016

ATTACHMENT A

MINUTES FROM PRE-PROPOSAL CONFERENCE OF MAY 5th, 2016

SOLICITATION SIS700-16-Q-0008 RESIDENTIAL CLEANING SERVICES

Introduction

Mr. Chris Burney, the Contracting Officer, welcomed all attendees and introduced the following:

1. Mr. Chanan Stern – Procurement Supervisor and Contracting Specialist;

2. Mr. Nestor Cerami - Contracting Officer’s Representative (COR); and

3. Mr. Eran Barr – Procurement Agent

The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was noted that the

Contracting Officer for this solicitation will be Mr. Chris Burney;

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Pricing Section 1.3, 1.4, 1.5, 1.6 and 1.7 were discussed. The estimated quantities of the line items were emphasized as being only estimates.

4. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by May 19th, 2016. Answers will be emailed to all interested parties who expressed interest in this solicitation.

5. Contract minimum and maximum amounts for each year were explained.

6. Important aspects of the Scope of Work were reviewed, emphasizing the time frame of the contract being 1 (one) year with 4 (four) option years. It was emphasized that the implementation of option years would be solely the prerogative of the U.S. Government.

7. The ordering process was discussed at length.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TEL AVIV, ISRAEL

8. Emphasized the importance of the technical proposal. Reviewed Section 4 – Evaluation

Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their DUNS numbers and register with NCAGE and SAM, or show proof of being in the process of obtaining those.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist