SIR S-76 FINAL.pdf

Request For Proposal

S-76D Simulator Visual System

692M15-25-R-00002

1. Introduction/Description

The Federal Aviation Administration (FAA) has a requirement for a visual system for the S-76D cockpit simulator maintained by the Cockpit Simulation Facility (CSF) of the Laboratory Services

Division (ANG-E16). The CSF S-76D simulator is currently employed for flight safety research in helicopter operations. The CSF S-76D simulator visual system provides the view out of the windows as seen by the pilots and depicts any visual object that could be encountered in all phases of flight of the aircraft.

2. Set-aside

Small business

3. Contract Type – Firm-fixed Price

Contract Line Item Number

(CLIN)

Description Price

CLIN 0001 Engineering/Design $

CLIN 0002 Fabrication $

CLIN 0003 Factory Integration & Validation

CLIN 0004 Final Acceptance at Government Site

4. Period of Performance

Two (2) years

5. Instructions to Offerors

To be considered for award Offerors MUST SUBMIT THE FOLLOWING:

1. Submit a technical proposal that provides a response to Factors 1-3 as follows:

a. Factor 1: a technical discussion that documents and demonstrates the Offeror’s technical approach to design, fabricate and installation of visual simulation system that meets the minimum requirements of the Attachment 01 Statement of Work (SOW) Section 2.0 & 3.0.

b. Factor 2: Submit Attachment 02 – Corporate Experience form for a minimum of three

(3) recent contracts of similar scope and complexity as the requirements identified in the SOW, Section 2.0 & 3.0.

c. Factor 3: Submit Attachment 03 – Past Performance form demonstrates satisfactory performance on at least three (3) similar projects completed within the last five (5) years.

2. A completed Section 3 CLIN Structure above, that reflects the Offerors total proposed price for this effort. NOTE: Proposal must be valid for at least 60 days after receipt of quote. This

Purchase Order (PO) will be FOB Destination; and therefore, must be inclusive of all costs.

3. Certification that your company understands the full scope of work contained within the

SOW.

4. Certification that your company can meet the schedule delineated in the SOW.

5. Verify your company is registered with System for Award Management (SAM) located at http://www.sam.gov/

6. Provide the Data Universal Numbering System (DUNS) number & Federal TAX ID number associated with your SAM registration. This information will be used by the Contracting Officer to verify current registration in the SAM database.

7. Certification that there are no exceptions taken to the FAA’s terms and conditions contained in Attachment 04 – Terms and Conditions.

Vendors are required to provide completion of the following Acquisition Management System

(AMS) provisions:

3.2.2.7-7 Certification Regarding Responsibility Matters (July 2024)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that:

(i) All representations and certifications, as reflected in the System for Award Management (SAM) are current and accurate as of the date the proposal/offer is submitted. If the Offeror represents itself as an SDVOSB, the Offeror certifies it is certified as an SDVOSB under the Small Business Administration’s Veteran Small Business Certification Program (VetCert) at the time of offer. The Offeror must provide immediate written notice to the Contracting Officer if at any time prior to award the Offeror and/or any of its principals learns that any certification or representation in SAM or on VetCert was erroneous when this proposal/offer was submitted or has become erroneous by reason of changed circumstances.

(ii)The Offeror and/or any of its Principals-

(A) Are ____ are not ____ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ____ have not ____ within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public- (Federal, state, or local) contract or subcontract;

violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws or receiving stolen property; and

(C) Are ____ are not ____ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1) (ii)(B) of this provision.

(D) Have ____ , have not ____ , within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $10,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples-

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. During the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).(E) The Offeror has ____ has not

____ within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) 'Principals,' for the purposes of this certification, means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER SECTION 1001, TITLE 18, UNITED STATES CODE.

(b) The Offeror must provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this SIR. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing must be construed to require establishment of a system of records to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this SIR for default.

(End of provision)

3.3.1-35 Certification of Registration in System for Award Management (April 2022)

In accordance with Clause 3.3.1-33, System for Award Management (SAM), the offeror certifies that they are registered in the SAM Database and have entered all mandatory information including the

Unique Entity Identifier (UEI) or Electronic Funds Transfer (EFT) indicator.

Name: ______________________________

Title: _______________________________

Phone Number: _______________________

(End of provision)

3.8.9-1 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (July 2023)

NOTE: The offeror must not complete the representation at paragraph (d) (1) in this provision if the offeror has represented that it does not provide covered telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument in paragraph (c) (1) of provision 3.8.9-3 “Covered Telecommunications Equipment or Services – Representation”. The offeror must not complete the representation in paragraph (d) (2) of this provision if the offeror has represented that it does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services in paragraph (c) (2) of provision 3.8.9-3.

CLAUSE:

(a) Definitions. As used in this provision-

Backhaul, Covered telecommunications equipment or services, Critical technology, Interconnection Arrangements, Reasonable inquiry, Roaming and Substantial or essential component have the meanings provided in AMS clause 3.8.9-2 “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment”.

(b) Prohibitions.

(1) Section 889(a) (1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in this prohibition will be construed to-

(i) Prohibit the head of the agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a) (1) (B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020 from entering into a contract or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential part of any system or as critical technology as part of any system. This prohibition applies to any entity that uses covered telecommunications equipment or services, including uses not in support of the Government. Nothing in this prohibition will be construed to-

(i) Prohibit the head of the agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures: The offeror must review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from Federal awards for covered telecommunications equipment or services.

(d) Representations.

(1) The Offeror represents that it [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror must provide the additional disclosure information required at (e) if the Offeror responds “will” and

(2) After conducting a reasonable inquiry for purposes of this representation, the Offeror represents that it does [ ] does not [ ] use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror must provide the additional disclosure information required at paragraph (e) if the Offeror indicates “does”.

(e) Disclosures. Disclosure for the representation in paragraph (d) (1) of this provision If the Offeror has responded “will” in the representation in paragraph (d) (1) of this provision, the Offeror must provide the following information as part of the offer--

(1) For covered equipment

(i) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known;

(ii) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(iii) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) (1) of this provision.

(2) For covered services-

(i)If the service is related to item maintenance, a description of all covered telecommunications services offered (include on the item being maintained: brand, model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable; or

(ii) If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explanation of the proposed uses of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

Disclosure for representation in paragraph (d) (2) of this provision. If the Offeror has responded “does” to paragraph (d) (2) of this provision, the offeror must provide the following information as part of the offer—

(3)For covered equipment

(i)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known;

(ii) A description of all covered telecommunications equipment offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(iii) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)

(2) of this provision.

(4) For covered services-

(i)If the service is related to item maintenance, a description of all covered telecommunications services offered (include on the item being maintained: brand, model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(ii) If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explanation of the proposed uses of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of Provision)

3.8.9-3 Covered Telecommunications Equipment or Services- Representation (July 2023)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and “reasonable inquiry” have the meanings per the clause 3.8.9-2 “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment”.

(b) Procedures. The offeror must review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for covered telecommunications equipment or services.

(c) Representation.

(1) The offeror represents that it _________ does, _________ does not provide covered telecommunications equipment or services as part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it _____________ does, ______________ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

3.13-4 Contractor Identification Number - Unique Entity Identifier (UEI) (April 2022)

(a) Definitions. As used in this provision:

"Contractor Identification Number," as used in this provision, means " Unique Entity Identifier” (UEI)(also known as the Unique Entity ID), which is a nine-digit number assigned by the System for Award Management (SAM) to identify unique business entities (taken from AMS Clause 3.3.1-33 “System for Award Management”.)

"Electronic Funds Transfer indicator " means the 4-character suffix to the Unique Entity Identifier. This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.

(b) Contractor identification is essential for receiving payment and complying with statutory contract reporting requirements. Therefore, the offeror must provide its UEI or EFT indicator below. The UEI will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

UEI or EFT indicator: _________________________

(c) If the offeror does not have a UEI, it should obtain one via www.sam.gov.

(d) The offeror should be prepared to provide the following information when requesting a UEI:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company Physical Street Address, City, State, and ZIP Code.

(4) Company Mailing Address, City, State and ZIP Code (if different from physical street address).

(5) Company Telephone Number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

6. Basis for Award

The FAA intends to award one award from proposals received. The FAA will not pay for any information received or costs incurred for preparing responses to this announcement.

Therefore, any costs associated with a response to this Request for Proposal (RFP) is solely at the interested vendor’s expense.

Award will be based on the Lowest Price Technically Acceptable (LPTA) offer. "LPTA" means the lowest evaluated price (evaluated as total cost of all CLINs) technically acceptable quotation that fully meets the RFP requirements, from a responsible offeror. Only the lowest priced proposal will be evaluated for technical acceptability. The next lowest offer will only be evaluated if the aforementioned proposal is not found technically acceptable (and so on). Only one award will be made under this solicitation based on availability of funding.

Technical Ratings – an Offeror will be considered technically acceptable based on the following definitions:

Rating Definition

Acceptable

The proposal meets the stated requirements in RFP Section 5. The response is considered complete in terms of the basic content and level of information the Government seeks for review.

Unacceptable

The proposal fails to meet the stated requirements in RFP Section

5. The response is considered deficient in terms of basic content and support the Government seeks for review.

When the proposals are received, the CO/CS will review for compliance with the RFP, responsibility, and lowest price. Failure to demonstrate compliance with the RFP will be cause to reject the proposal without further discussions. Only the lowest-priced proposal will be evaluated for technical acceptability. The next lowest offer will only be evaluated if the aforementioned proposal is not found technically acceptable (and so on).

In order to be considered for award; an Offeror must be found technically acceptable, provide the items required by RFP Section 5 and be determined a responsible source.

The following non-price factors will be evaluated for acceptability:

a. Factor 1 – Technical Approach

This factor evaluates the extent the Offeror’s overall technical approach understands the requirement and ability to successfully complete the project.

Acceptability Standard: The Offeror must provide a feasible technical approach that documents and demonstrates the Offeror’s technical approach to design, fabricate and install an S76-D simulator visual system that meets the minimum requirements of the

Attachment 01 Statement of Work (SOW) Section 2.0 & 3.0.

b. Factor 2 – Corporate Experience

This factor evaluates the extent of the Offeror’s past corporate experience in providing similar simulation visual system projects.

Acceptability Standard: The Offeror must demonstrate successful experience as a

General Construction (GC) Contractor responsible for the construction of at least three

(3) similar projects substantially completed within the last five (5) years. A “similar project” is defined as a project that is comparable in scope and complexity as defined by all of the following characteristics:

a. Each project submitted must be valued at or over $300,000; AND

b. Projects submitted must be recent, within the last five (5) years through the closing date of the SIR.

c. It is the offeror’s responsibility to clearly demonstrate how each submitted Project is similar in scope and complexity to the requirements identified in SOW Section 2.

c. Factor 3 – Past performance

This factor evaluates the past performance of the Offeror to determine a satisfactory performance history. The Government will evaluate past performance to determine whether the offeror’s PPQs demonstrate a satisfactory performance history with ratings of “Satisfactory” or higher for all evaluation areas.

Acceptability Standard: The Offeror’s past performance record demonstrates satisfactory performance on at least three (3) similar projects completed within the last five (5) years. Any proposal which does not demonstrate satisfactory performance

(ratings of “Satisfactory” or higher for all evaluation areas) on at least two (2) similar projects completed within the last five (5) years will not be considered technically acceptable.

The offeror may submit any of the following to satisfy the proposal submittal requirement for past performance:

1. For each PPQ submitted, if applicable, the Offeror must ensure that Part A is completed, and sent to customers to provide feedback. The Offeror must instruct customers to complete the PPQ (review Part A and complete Part B and C) and return it to the Contracting Officer Lisa Bethea at Lisa.T. Bethea@faa.gov by the deadline for proposal submissions. The Offeror must submit with its proposal copies of the PPQ, with Part A completed, and notice of the point of contact each PPQ was sent to with a valid telephone number and email address. PPQ’s must be completed and signed by the Offeror’s customer.; or

2. A completed evaluation in the Contractor Performance Assessment Reporting System

(CPARS).

7. Attachments

Attachment 01 - Statement of Work Attachment 02 – Corporate Experience Form Attachment 03 - Past Performance Form Attachment 04 – Terms and Conditions (T&C’s)