Single Source Justification MPT to SAT Signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C248-25-AP-2581

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C24825AP2581

1. Contracting Activity: Department of Veterans Affairs, VISN 08, BP Medical

Center

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Contractor shall provide the following:

• Update and Maintain the architectural drawings.

• Update and Maintain a Capital Asset Inventory (CAI) database and reporting system.

• Update and Maintain the MEP drawings library.

• Maintain a room and desk booking and scheduling system.

• Maintain an employee assignment database.

• Maintain a fire and life safety database.

• Provide access to the software through the Internet.

• Update and maintain the drawings and the databases of the scheduling system.

• Conduct training as needed for new users of the system.

• Provide software access and maintenance of the scheduling system

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This action is a follow-on contract to 36C24824P2294 to continue service for the TAC to procure and award a long term contract. It is important that the proposed system cover all the 10 critical tasks listed above. They are interdependent and having multiple systems will not manage the dependencies. For example, room scheduling with graphical user interface is dependent on the functions in rooms that are being managed by the Space Management features of the system. VLogicFM can manage all the functions in one integrated package without having to depend on other software or applications. Certain functions that the system is required to perform are unique to the VA. For example, the medical center is required to report to VA Central Office how spaces are utilized by various operating functions in a specific format. VLogic has custom-built a module that was built for this purpose called the Capital Asset Inventory (CAI) Reporting.

https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C248-25-AP-2581

4. Description of market research conducted and results or statement why it was not conducted:

Market confirms that Vlogic System is the proprietor of VlogicFM and the current contractor performing all of the services for the VA facility. This action is a follow-on contract to 36C24824P2294 to continue service for the TAC to procure and award a long term contract.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Angel Garay Date

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466