Signs,_Sign_Materials,_and_Hardware_(Addendum_#1_Revision).pdf

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Collin County, TX

INVITATION FOR BID

2026-303

SIGNS, SIGN MATERIALS, AND HARDWARE

RELEASE DATE: June 23, 2026

RESPONSE DEADLINE: July 16, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2026-303 Title: Signs, Sign Materials, and Hardware

Table Of Contents

1. INTRODUCTION

2. SPECIAL CONDITIONS AND SPECIFICATIONS

3. INSURANCE REQUIREMENTS

4. PRICING TABLE

5. GENERAL INSTRUCTIONS

6. TERMS OF CONTRACT

7. VENDOR RESPONSE

Attachments:

A - COUNTY LOGO

B - COUNTY ROAD SIGN FACE

C - W9

D - CIQ Form (if applicable)

E - Recycled Material Content Questionnaire and Affidavit (if applicable)

F - Legal notice 2026-303

1. INTRODUCTION

1.1. SUMMARY

Purpose: It is the intent of the following specifications to describe various types of Signs, Sign Materials, and

Hardware needed by Collin County. All Signs, materials and hardware items for all bid sections must meet or exceed the standards set forth in the Texas Manual on Uniform Traffic Control Devices (TMUTCD) (latest edition), and Texas Department of Transportation (TxDOT).

1.2. TIMELINE

Release Project Date: June 23, 2026

Question Submission Deadline: July 7, 2026, 12:00pm

Response Submission Deadline: July 16, 2026, 2:00pm

2. SPECIAL CONDITIONS AND SPECIFICATIONS

2.1. AUTHORIZATION

By order of the Commissioners Court of Collin County, Texas sealed bids will be received for Signs, Sign

Materials, and Hardware.

2.2. PURPOSE

Purpose: It is the intent of the following specifications to describe various types of Signs, Sign Materials, and

Hardware needed by Collin County. All Signs, materials and hardware items for all bid sections must meet or exceed the standards set forth in the Texas Manual on Uniform Traffic Control Devices (TMUTCD) (latest edition), and Texas Department of Transportation (TxDOT).

2.3. TERM

Provide for a one-year term contract commencing upon award with the option of three (3) additional one (1) year annual renewals upon the approval of both parties.

2.4. TRANSITIONAL PERIOD

Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Contractor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

2.5. FUNDING

Funds for payment for Collin County expenditures have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. All other participating entities expenditures have been provided through their entity’s governing body for this fiscal year only. State of Texas statutes prohibit any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current fiscal year shall be subject to budget approval.

2.6. PRICE REDUCTION

If during the life of the contract, the vendor's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that Collin County shall receive such price reduction.

2.7. PRICE REDETERMINATION

The bidder is to submit a bid that will be fixed for twelve (12) months from the date of award. A price redetermination may be considered by Collin County only at the twelve (12) month intervals of the anniversary date of this contract. The Contractor may request a price redetermination in their bid, dependent upon fluctuations in the Producer Price Index (PPI); Group: Metals and metal products – Aluminum sheet and strip not seasonally adjusted: Series ID: WPU10250105; as published by the U.S. Department of Labor, Bureau of Labor Statistics, Washington, D.C. 20212. Visit their website at https://data.bls.gov/series-report?redirect=true Other documented price adjustment at anniversary date, such as direct cost, labor, materials, and/or delivery costs may be considered at the County’s discretion. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.

The Contractor has the sole responsibility to request, in letter form, an adjusted rate and shall provide a copy of the index and other supporting documentation necessary to support the redetermination with the request.

This request and documentation must be received at the office of the Purchasing Agent no later than sixty (60) days before the anniversary date. Should a contractor fail to submit the request and supporting documentation to the proper location sixty (60) days before the anniversary date, contractor shall be deemed to have waived its right to any redetermination in price. Any future price redetermination will not include the time period that was waived.

The anniversary date will be one (1) year from the date of award. The ‘base’ month for determining adjustments will be the sixth (6th) month prior to the anniversary date of the contract. The base month is fixed and will not be adjusted year to year. The adjustments will be based on the difference in the base month for each applicable year and will become effective on the first day of the anniversary month. If the contract allows for an adjustment after the first year, it would be based on documented pricing adjustments at the sixth month period compared to the same month of the prior year.

2.8. DELIVERY TIME

Signs, materials, and hardware shall be delivered within thirty (30) days after receipt of an order. Vendor shall notify the Purchasing Department if the delivery schedule cannot be met. The County has the right to allow a delivery extension if the reason appears valid. When applicable, the artwork for signs will be furnished to the vendor by Collin County. When requested a final layout and sample of sign shall be provided by Vendor at no additional charge for approval by Collin County prior to sign fabrication.

2.9. DELIVERY LOCATION

The location for delivery will be stated on each purchase order.

2.10. SAMPLES/DEMOS

When requested, samples/demos shall be furnished to the County at no expense.

2.11. APPROXIMATE USAGE

https://data.bls.gov/series-report?redirect=true https://data.bls.gov/series-report?redirect=true

Estimated annual quantity of this contract is listed in the pricing table. Approximate usage does not constitute an order, but only implies the probable quantity the County will use. Commodities will be ordered on an as-needed basis.

2.12. APPROXIMATE VALUE

Estimated annual value of this contract is $160,000 but varies per year based on usage.

2.13. EVALUATION AND AWARD

Award shall be made to the responsive bidder(s) who submits the lowest and best bid meeting specifications.

The bidder’s past experience of honoring contracts at the bid price, as well as their past history with Collin

County, will be an important consideration in the evaluation of the lowest and best bid. Collin County reserves the right to award the bid, or reject, by line item, category, or as a whole, as the County deems in its best interest. The percentage off line for each section may be awarded to the overall lowest bidder of each section but reserves the right to award by category, or as a whole, as the County deems in its best interest . Collin

County further reserves the right to make a primary and secondary award on this contract.

Bidders failing to provide the information necessary for the evaluation of the bid may be considered non-responsive.

2.14. SUBCONTRACTING

Vendor shall state names of all subcontractors and the type of work they will be performing. If a Vendor fails to specify a subcontractor, then Vendor shall be deemed to have agreed that it is fully qualified to perform the contract, and that the Vendor will fully perform the contract itself. Vendor is required to pay subcontractors, including any haulers, within ten (10) days after the vendor receives payment from the County.

Delayed payment to a subcontractor may result in termination of the contract.

2.15. PAYMENT

Payment for the material specified herein will be made on the pertinent Purchase Order, after completion and acceptance of required paperwork, at the unit prices specified in the pricing schedule. Invoices must be fully documented as to materials provided and must reference the Collin County Purchase Order number in order to be processed.

2.16. MATERIAL SPECIFICATIONS

Signs, materials and hardware items for all bid sections must meet or exceed the standards set forth in the

Texas Manual on Uniform Traffic Control Devices (TMUTCD) (latest edition), and Texas Department of Transportation (TxDOT).

SECTION 1: Reflective Collin County Road Sign Faces -- (See attachments COUNTY LOGO and COUNTY ROAD

SIGN FACE)

Material: Consists of sheeting material that will be applied to .091 gauge extruded aluminum blanks using a pressure sensitive method; The reflective sheeting shall meet FP-79 Section 633-06 Sheet Reflective Materials

Table IV of the Federal Highway Administration specifications.

Color:

• Reflectorized blue background conforming with the Federal Highway Administration Highway Blue

• Reflectorized silver-white legend with the Collin County Logo and the suffix in red

• All external use of the County logo is limited to non-commercial organizations. Use of the logo for commercial gain is prohibited.

• Any additional use of the logo must be approved by the County Administrator, Public Information

Officer or a Commissioners Court designee. Collin County logo’s colors are:

o White o Black Border o Blue: PMS Reflex Blue o Red: PMS 186 o The logo fonts are: Collin County – Franklin Gothic Demi, Bold

Size of Signs: Road number faces to be applied by Collin County to an extruded aluminum blank nine inches

(9") high and thirty inches (30") long; finished size of the sign will be 9" x 30". The bid also includes 9” x 36” pricing.

Letter Design: Letters R and D - Series E 5" upper case

Letter Spacing: Control for spacing values in traffic layout is the distance recognized aesthetic spacing between two straight letters (HN); a spacing control of two (2) times the width of the stroke of the letter series to be used shall be the aesthetic control (100%); Two and one-half (2 1/2) times this control shall be used as the aesthetic word space between elements in the primary legend (see attachments COUNTY LOGO and COUNTY

ROAD SIGN FACE)

Layout and Position of Legend: Collin County Logo located on the far left side of the face with the suffix RD being next to the Logo and spacing for road numbers to the right

Size of Legend:

• Primary legend as road number - 5" upper case letters (RD)

• Size of Collin County Logo - six inches (6") in diameter

Sign Fabrication: Each sign face fabricated by reverse screening blue transparent color over silver reflective sheeting; Transparent process colors as recommended by the sheeting manufacturer; Cutout or applied legends are not permitted; Sign faces comprising of two or more pieces as panels of reflective sheeting must match for color to provide uniform appearance and brilliance both day and night; Only butt splices permitted on signs screen processed with transparent colors; All sign faces applied to .091 gauge aluminum blanks using a pressure sensitive method.

Durability: Weather resistant reflective material; Shows no appreciable discoloration, cracking, crazing, blistering or dimensional change following cleaning; Must meet American Standard Testing Manufacture

(ASTM) D822-60; In lieu of outdoor accelerated weathering, the supplier may furnish a certificate of actual weathered samples of the same construction, materials, color and adhesive to insure conformance to the above.

SECTION 2: Pre-Fabricated Signs

Metal: .080 Anodized Aluminum

Sign blanks to be punched or drilled to allow mounting vertically or horizontally.

SECTION 3: Special Signs

No Dumping - By Order of Commissioners Court:

• 1 1/2" wide black border

• Size: 18" x 24"

• Metal: 0.080 Anodized Aluminum

• Finish: High Intensity Prismatic Sheeting Grade White/Silver background finish; Black Letters and 1/2" wide Black Border

Collin County Maintenance:

• Size: 30"W x 24"H

• Metal: 0.080 Anodized Aluminum

• Letters: 3" tall; 1/2" wide Black silk screened

• Finish: High Intensity Prismatic Sheeting White/Silver background finish; 1/2" wide black border

Handicapped Parking:

• 1/2" wide white border

• Letter Size:In accordance with acceptable standards for readability for size sign required

• Sign to read:

o Handicapped Parking with Symbol o Chair Lift Equipped Vehicles Only

• Metal: 0.080 Anodized Aluminum

• Finish: High Intensity Prismatic Sheeting Blue background finish; White Letters and 1/2" wide White

Border; White handicapped symbol

SECTION 4: Sign Faces

Meet standards of State Department of Highways and Public Transportation (SDHPT)

High Intensity Sign Faces (3M or approved equal)

10 yeaR minimum warranty sheeting, with pressure sensitive application

SECTION 5: Anodized Aluminum Blanks

Radius Corners of 1” – 1 1/2”

Pre-punched 3/8" diameter holes for typical sign attachment per T.M.U.T.C.D.

Metal thickness of 0.080

Sign blanks to be punched or drilled to allow mounting vertically or horizontally, except for extruded blanks.

24 in. x 48 in. must be drilled in the center, both top and bottom.

SECTION 6: Sign Sheeting

3M materials or Collin County approved equal.

No alternates allowed on sheeting.

SECTION 7: Hardware

Flexible Delineators

• Post: Flexible; color - white; tubular shape; approx. 2 1/2" diameter; flattened to an oval shape at least

3" wide & approx. 1" at the minor axis for upper 11" to 14" of post; top of the posts capped for water resistance.

• Reflective Face: One 3" wide by 9" long strip of Engineers Grade Reflective Sheeting applied to the flattened area; color of reflective sheeting yellow/amber; applied to reach within 2" of the top of the post.

• Metal Anchor Post: Chisel pointed, driveable, reusable imbedded type anchor into which the above described flexible post is inserted and held in place by a self locking mechanism; interior reinforcement of about 18" long.

Posts and Mounting Bracket

• Base Post and Sign Post: Flanged channel section high strength rail steel meeting requirements of

ASTM A 499-81 modified to 70,000 minimum yield strength.

• Sign Post Finish: Hot dip galvanized meeting requirements of ASTM A-123, A-525, G-90 specifications or better.

• Base Post Finish: Hot dip galvanized meeting requirements of ASTM G-90 and coated with one mil of clear approved coating or galvanized in accordance with ASTM A-123.

• Galvanizing for Sign & Base Posts: Applied after fabrication is completed.

• Sign and Base Post Weight: 3 lb/ft plus or minus 3 1/2%.

• Sign & Base Post Configuration: Machine straightened with a smooth uniform finish free from injurious defects affecting strength or appearance; Bolt holes of 0.438" diameter carefully spaced vertically and horizontally so that holes will align for easy assembly; All bolt holes and sheared ends shall be commercially free from burrs; shall include breakaway mechanism with retainer straps, four (4) breakaway bolts with compatible lock washers and flanged nuts

• Mounting Brackets for use on extruded sign blanks (9”x30”) high strength 45,000 psi aluminum with lock-in slots and furnished with all compatible mounting bolts and cadmium plated set screws.

• Mounting Bracket Blade Holder – minimum 5”

• Posts should be 10 ft. 2 lb., and Base should be 3.5 ft, 3 lb.

3. INSURANCE REQUIREMENTS

1. Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County

Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.

1. Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or

Cross Liability. Coverage must be written on occurrence form.

Each Occurrence $1,000,000

Personal Injury &Adv Injury $1,000,000

Products/Completed Operation Aggregate $2,000,000

General Aggregate $2,000,000

2. Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.

Employers Liability

Liability, Each Accident $500,000

Disease - Each Employee $500,000

Disease - Policy Limit $500,000

iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.

Combined Single Limit - Each Accident $1,000,000

2. With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:

i. A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.

ii. The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.

iii. All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.

iv. All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.

v. All copies of Certificates of Insurance shall reference the project/contract number.

3. All insurance shall be purchased from an insurance company that meets the following requirements:

i. A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.

4. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

i. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

ii. Sets forth the notice of cancellation or termination to Collin County.

4. PRICING TABLE

SECTION 1 - REFLECTIVE COLLIN COUNTY ROAD SIGN FACES

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Collin County Road Sign

Face 30 in. x 9 in.

700 EACH

2 Collin County Road Sign

Face 36 in. x 9 in.

50 EACH

TOTAL

SECTION 2 - PREFABRICATED SIGNS

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

3 Octagonal 30 in. x 30 in.

200 EACH

4 S.D.H.P.T., 24 in. x 48 in.

200 EACH

5 S.D.H.P.T., 30 in. x 24 in.

50 EACH

6 S.D.H.P.T., 36 in. x 36 in.

50 EACH

7 S.D.H.P.T., 12 in. x 18 in.

100 EACH

8 S.D.H.P.T., 12 in. x 12

in. HANDICAPPED

SYMBOL

1 EACH

9 BUSES ONLY, 18 in. x

24 in.

1 EACH

10 ENTRANCE ONLY, 24 in.

x 24 in.

1 EACH

Measure Unit Cost Total No Bid

11 Pre-Fab W3-1A (Stop

Ahead) 48 in x 48 in

20 EACH

SECTION 3 - SPECIAL SIGNS

Measure Unit Cost Total No Bid

12 NO DUMPING - BY

ORDER OF

COMMISSIONERS

COURT, 18 in. x 24 in.

50 EACH

13 COLLIN COUNTY

MAINTENANCE SIGNS -

30 in. x 24 in.

1 EACH

14 HANDICAPPED

PARKING SIGNS, 12 in.

x 18 in.

1 EACH

15 TEMPORARY ROLL-UP

SIGN, 36" with vinyl pockets, DAYBrite

Orange, Velcro straps

1 EACH

16 CUSTOM LEGEND,

TEMPORARY ROLL-UP

SIGN, 36" with vinyl pockets, DAYBrite

Orange, Velcro straps

100 EACH

17 MESH SIGN RIBS, 36",

fiberglass

100 EACH

18 SIGN STAND,

galvanized steel, folding, telescoping legs - Length - 71 in, Width - 30 x 44 in, Weight 23 lb

100 EACH

Unit Cost Total No Bid

19 Pre Fab W1-7T (Double arrow with object marker side border) 36

in. x 96 in.

20 EACH

20 Solar lighted bordered octagon "Stop" sign 36

in. x 36 in.

20 EACH

21 Solar lighted bordered

W3-1A (Stop Ahead) sign 36 in. x 36 in.

20 EACH

SECTION 4 - SIGN FACES

Measure Unit Cost Total No Bid

18 S.D.H.P.T., 30 in. x 30 in.

200 EACH

19 S.D.H.P.T., 24 in. x 48 in.

50 EACH

20 S.D.H.P.T., 18 in. x 24 in.

50 EACH

21 S.D.H.P.T., 18 in. x 18 in.

50 EACH

22 Black border, 30 in. x

30 in. (Blank Face)

SECTION 5 - ANODIZED ALUMINUM BLANKS

Unit Cost Total No Bid

23 6 in. x 12 in. 200 EACH

24 12 in. x 18 in. 100 EACH

25 18 in. x 18 in. 100 EACH

26 30 in. x 30 in. 300 EACH

27 18 in. x 24 in. 200 EACH

28 24 in. x 30 in. 200 EACH

29 24 in. x 48 in. 200 EACH

30 36 in. x 36 in. 50 EACH

31 6 in. x 18 in. 20 EACH

32 30 in. x 48 in. 20 EACH

33 24 in. x 24 in. 20 EACH

34 21 in. x 15 in. 20 EACH

35 30 in. x 36 in. 20 EACH

36 Extruded blanks, 30 in.

x 9 in.

400 EACH

37 Extruded blanks, 36 in.

x 9 in.

SECTION 6 - SIGN SHEETING

Unit Cost Total No Bid

38 3M High Intensity

Prismatic Reflective

Sheeting Series 3930 -

36" x 50 yards (various colors)

20 ROLL

39 3M High Intensity

Prismatic Reflective

Sheeting Series 3930 -

48" x 50 yards (various colors)

20 ROLL

40 3M Advanced Engineer

Grade Prismatic

Sheeting Series 7930 -

36" x 50 yards (various colors)

20 ROLL

41 3M Advanced Engineer

Grade Prismatic

Sheeting Series 7930 -

48" x 50 yards (various colors)

20 ROLL

42 3M Diamond Grade

Fluorescent Reflective

Sheeting Series 4000 -

36" x 50 yards (various colors)

20 ROLL

43 3M Diamond Grade

Fluorescent Reflective

Sheeting Series 4000 -

48" x 50 yards (various colors)

20 ROLL

44 3M ElectroCut Graphic

Film Series 7725 - 36" x

50 yards (various colors)

20 ROLL

45 3M ElectroCut Graphic

Film Series 7725 - 48" x

50 yards (various colors)

20 ROLL

Unit Cost Total No Bid

46 3M Engineer Grade

Reflective Sheeting

Series 7300 - 36" x 50 yards (various colors)

20 ROLL

47 3M Engineer Grade

Reflective Sheeting

Series 7300 - 48" x 50 yards (various colors)

20 ROLL

48 3M Scotchlite

Reflective Graphic Film

Series 680 - 36" x 50 yards (various colors)

10 ROLL

49 3M Scotchlite

Reflective Graphic Film

Series 680 - 6" x 50 yards (various colors)

10 ROLL

SECTION 7 - HARDWARE

Measure Unit Cost Total No Bid

50 Hex HED flanged bolts, 5/16 Diameter x 1 3/4

3,200 EACH

51 I.D. hex head flanged nuts, 5/16 Diameter

6,400 EACH

52 I.D. Tufbolt, 5/16" x 3" 3,000 EACH

53 10 foot 2# galvanized post, tapered, punch full length

600 EACH

54 3 1/2 foot 3# galvanized post, tapered, punch full length

600 EACH

Unit Cost Total No Bid

55 Sign Post with Base

Post

200 EACH

56 Stationary Sign Bracket

(for Extruded Blanks)

200 EACH

57 Stationary Opposite

Slot Bracket (for

Extruded Blanks)

200 EACH

58 Adjustable 360-Degree

Sign Cross Bracket (for

Extruded Blanks)

200 EACH

59 5 1/2 inch extruded blade cap for 3 inch round post

500 EACH

60 Carsonite sign posts or

Collin County approved equal

500 EACH

61 2-sided Carsonite sign posts or Collin County approved equal

500 EACH

62 Long, white delineator posts, 3 in. wide x 48

in. long

50 EACH

63 Lap splice assembly

(gold) U-Channel breakaway accessory for 3# and 4# post

50 EACH

64 15 foot x 3 in. diameter round pipe sign post

50 EACH

65 10 foot x 3 in. diameter round pipe sign post

PERCENTAGE OFF CATALOG/PRICELIST

This percentage discount may range from 0% to 100%

Line Item Description Unit of Measure Percentage

66 SECTION 1 - REFLECTIVE COLLIN COUNTY ROAD SIGN

FACES: Percentage off catalog/pricelist on any similar items required by Collin County not specifically addressed in SECTION 1

67 SECTION 2 - PREFABRICATED SIGNS: Percentage off catalog/pricelist on any similar items required by Collin

County not specifically addressed in SECTION 2.

68 SECTION 3 - SPECIAL SIGNS: Percentage off catalog/pricelist on any similar items required by Collin

County not specifically addressed in SECTION 3.

69 SECTION 4 - SIGN FACES: Percentage off catalog/pricelist on any similar items required by Collin County not specifically addressed in SECTION 4.

70 SECTION 5 - ANODIZED ALUMINUM BLANKS: Percentage off catalog/priceliston any similar items required by

Collin County not specifically addressed in SECTION 5

71 SECTION 6 - SIGN SHEETING: 3M Percentage off catalog/pricelist on any similar items required by Collin

County not specifically addressed in SECTION 6.

72 SECTION 7 - HARDWARE: Percentage off catalog/pricelist on any similar items required by Collin County not specifically addressed in SECTION 7.

5. GENERAL INSTRUCTIONS

5.1. DEFINITIONS

1. Bidder: refers to submitter.

2. Vendor/Contractor/Provider: refers to a Successful Bidder/Contractor/Service Provider.

3. Submittal: refers to those documents required to be submitted to Collin County, by a Bidder.

4. IFB: refers to Invitation For Bid.

5.2. GENERAL INSTRUCTIONS

1. If Bidder does not wish to submit an offer at this time, please submit a No Bid.

2. Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.

3. Collin County is always conscious and extremely appreciative of your time and effort in preparing your

Submittal.

4. Collin County exclusively uses OpenGov eProcurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant.

Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.

5. A bid may not be withdrawn or canceled by the bidder prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.

6. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids for any or all products and/or services covered in an Invitation For Bid (IFB), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin

County.

7. All IFBs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the IFB number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.

8. Submittals via email, oral, telegraphic or telephonic will not be accepted. IFBs may be submitted in electronic format via https://procurement.opengov.com/portal/collincountytx/projects/262259.

9. All IFBs submitted electronically via the eProcurement Portal shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.

10. Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all IFBs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. IFBs received in the Collin County

Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.

11. For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the IFB guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.

12. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.

13. Any interpretations, corrections and/or changes to an IFB, and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County

Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via

Collin County eProcurement Portal.

14. Addenda will be transmitted to all that are known to have received a copy of the IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. the eProcurement portal, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s/Quoter’s/Offeror’s receipt of any addenda issued. Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.

15. All materials and services shall be subject to Collin County approval.

16. Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.

17. Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.

18. Bidders offering substitutions to the specifications shall do so at their own risk. By offering substitutions, Bidder shall state these in the section provided in the IFB or by attachment. Substitution, if accepted, must meet or exceed specifications stated therein. Collin

County reserves the right to accept or reject any and/or all of the substitution(s) deemed to be in the best interest of the County.

19. Minimum Standards for Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements:

i. have adequate financial resources, or the ability to obtain such resources as required;

ii. be able to comply with the required or proposed delivery/completion schedule;

iii. have a satisfactory record of performance;

iv. have a satisfactory record of integrity and ethics;

v. be otherwise qualified and eligible to receive an award.

20. Collin County may request documentation and other information sufficient to determine Bidder's ability to meet these minimum standards listed above.

21. Vendor shall bear any/all costs associated with its preparation of an IFB.

22. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Bidders during the bidding process is subject to release under the Act.

23. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.

24. Interlocal Agreement: Successful Bidder agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County.

Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.

25. Bid Openings: All bids submitted will be read at the County’s regularly scheduled bid opening for the designated project. However, the reading of a bid at bid opening should be not construed as a comment on the responsiveness of such bid or as any indication that the County accepts such bid as responsive.

26. The County will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Bidder upon award of the contract and, according to state law; all bids received will be available for inspection at that time.

27. Bidder shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.

6. TERMS OF CONTRACT

6.1. TERMS OF CONTRACT

1. A bid, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of a Change Order.

2. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be made in writing by Collin County Purchasing Agent.

3. No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.

4. The Vendor/Contractor/Provider shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &

County Employees.

5. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.

6. Bids must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.

7. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.

8. Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free

Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.

9. Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the

Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of

Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.

10. Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.

11. If a contract, resulting from a Collin County IFB is for the execution of a public work, the following shall apply:

12. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of

$25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

13. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of

$100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

14. Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.

15. The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.

16. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.

17. All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the bid price. All components required to render the item complete, installed and operational shall be included in the total bid price. Collin County will pay no additional freight/delivery/installation/setup fees.

18. Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.

19. The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.

20. Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite

3100, McKinney, Texas 75071. All invoices shall show:

i. Collin County Purchase Order Number;

ii. Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;

iii. Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.

iv. Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.

21. All warranties shall be stated as required in the Uniform Commercial Code.

22. The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

23. The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.

24. The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.

25. The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part, without the prior written approval from Collin County.

26. The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.

27. Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.

28. The Vendor/Contractor/Provider understands, acknowledges and agrees that if the

Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary

Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Vendor/Contractor/Provider by Collin County for any payments owed to the third party.

29. Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.

30. Criminal History Background Check: If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities.

Upon request, Vendor/Contractor/Provider shall provide list of individuals to the Collin County

Purchasing Department within five (5) working days.

31. Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage to Collin County. Therefore, Vendor agrees that Vendor will not use the information furnished for any purpose other than that stated in contract/agreement, and agrees that Vendor will not either directly or indirectly by agent, employee, or representative disclose this information, either in whole or in part, to any third party, except on a need to know basis for the purpose of evaluating any possible transaction. This agreement shall be binding upon Collin County and Vendor, and upon the directors, officers, employees and agents of each.

32. Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and all employees specific to this solicitation must be legally eligible to work in the United States of

America.

33. Certification of Eligibility: This provision applies if the anticipated Contract exceeds $100,000.00 and as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in response to this solicitation, the Bidder certifies that at the time of submission, he/she is not on the Federal

Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list between the time of bid/proposal submission and time of award, the Bidder will notify the Collin

County Purchasing Agent. Failure to do so may result in terminating this contract for default.

34. Notice to Vendors/Contractors/Providers delivering goods or performing services within the Collin

County Detention Facility: The Collin County Detention Facility houses persons who have been charged with and/or convicted of serious criminal offenses. When entering the Detention Facility, you could:

(1) hear obscene or graphic language; (2) view partially clothed male inmates; (3) be subjected to verbal abuse or taunting; (4) risk physical altercations or physical contact, which could be minimal or possibly serious; (5) be exposed to communicable or infectious diseases; (6) be temporarily detained or prevented from immediately leaving the Detention Facility in the case of an emergency or “lockdown”;

and (7) subjected to a search of your person or property. While the Collin County Sheriff’s Office takes every reasonable precaution to protect the safety of visitors to the Detention Facility, because of the inherently dangerous nature of a Detention Facility and the type of the persons incarcerated therein, please be advised of the possibility of such situations exist and you should carefully consider such risks when entering the Detention Facility. By entering the Collin County Detention Facility, you acknowledge that you are aware of such potential risks and willingly and knowingly choose to enter the

Collin County Detention Facility.

35. Delays and Extensions of Time when applicable:

i. If the Vendor/Contractor/Provider is delayed at any time in the commence or progress of the Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the

Vendor/Contractor/Provider's control, or by delay authorized by the Owner pending mediation and arbitration, or by other causes which the Owner or Architect/Engineer determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the

Owner/Architect may determine.

ii. If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time and could not have been reasonably anticipated, and that the weather conditions had an adverse effect on the scheduled construction.

36. Disclosure of Certain Relationships: Chapter 176 of the Texas Local Government Code requires that any vendor considering doing business with a local government entity disclose the vendor’s affiliation or business relationship that might cause a conflict of interest with a local government entity. Subchapter

6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict exists. By law this questionnaire must be filed with the records administrator of Collin County no later than the

7th business day after the date the vendor becomes aware of an event that requires the statement to be filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms to the Collin County, County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX 75071.

37. Disclosure of Interested Parties: Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file with the governmental entity a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section 2252.908 applies only to a contract entered into on or after January 1, 2016.

38. Vendors/Contractors/Providers must be in compliance with the provisions of Section 2252.152 and

Section 2252.153 of the Texas Government Code which states, in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with a company that is listed on the Comptroller of the State of Texas website identified under Section 806.051, Section 807.051 or Section 2253.253 which do business with Iran, Sudan or any Foreign Terrorist Organization. This Act is effective

September 1, 2017.

39. Force Majeure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement, when and to the extent such failure or delay is caused by or results from acts beyond the affected party’s reasonable control, including, without limitation: acts of God; flood, fire or explosion; war, invasion, riot or other civil unrest; actions, embargoes or blockades in effect on or after the date of this Agreement; or national or regional emergency (each of the foregoing, a “Force

Majeure Event”). A party whose performance is affected by a Force Majeure Event shall give notice to the other party, stating the period of time the occurrence is expected to continue and shall use diligent efforts to end the failure or delay and minimize the effects of such Force Majeure Event.

NOTE: All other terms and conditions (i.e. Insurance Requirements, Bond Requirements, etc.) shall be stated in the individual IFB Solicitation documents as Special Terms, Conditions and Specifications.

7. VENDOR RESPONSE

The County of Collin, as a governmental agency of the State of Texas, may not award a contract to a nonresident bidder unless the nonresident's bid is lower than the lowest bid submitted by a responsible Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located (Government Code, Title 10, Subtitle F, Chapter 2252, Subchapter A).