SignedEmergencyPurchaseStatement B40696.pdf
PDF 237 KB Posted
- Attached to
- EMERGENCY NOTICE #3 D1 Auto Parts
- Solicitation number
- 24-494DOT-DISTR-B-40696
- Issued by
- St. Clair County, Illinois
About this file
This document is an Emergency Purchase Statement issued by the Illinois Department of Transportation (IDOT) District 1 for the emergency supply of auto repair parts. IDOT requires these parts to support its winter operations season and ensure immediate repairs to vehicles. The vendor, Genuine Parts Company, was selected for their ability to provide a 2-hour turnaround and 24-hour delivery of parts. This emergency contract will be in place from December 31, 2023 to March 29, 2024 to bridge the gap until a new auto parts contract can be awarded through a competitive solicitation process.
The emergency contract has an estimated value of $2,000,000. IDOT utilized best efforts to include Business Enterprise Program certified vendors, identifying two subcontractors to participate. Funding for this emergency purchase will come from state appropriated funds. This emergency purchase was made with as much competition as practicable, and IDOT will terminate the contract upon award and execution of a new auto parts contract.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60563 |
| VendorState: IL |
| VendorCity: Naperville |
| VendorAddress: 700 Enterprise Ct. |
| Vendor: Genuine Parts Company |
| AgencyZip: 62764 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 2300 S. Dirkesn Parkway |
| AgencyDivision: District 1 |
| AgencyUniversity: Illinois Department of Transportation |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-40696 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The current emergency contract (P-58687) with the vendor ended 12/30/23. IDOT posted an IFB under B-37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would be made by the end of the emergency extension. An additional 90 day emergency term is needed to continue parts supply during winter operations season. This emergency will be terminated upon award and execution of a new auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-hour turnaround time. |
| ExplanationSuppliesServices: IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master contracts for the duration of this winter season. It is also the intent of this emergency to supply products that are available on existing master contracts but cannot be supplied in emergency situations. This contract will allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate repairs during the winter season. |
| TextField1: BEP goal setting indicates 4% goal. BEP 4%: Truck Tire Sales (1%) J.T. Barrier, LLC (3%) |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2023-12-31 |
| TextFieldExpectedEndDate: 2024-03-29 |
| TextFieldAmountExpenditure: 2000000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: IDOT's Agency Purchasing Officer |
| PrintedNameField: Omolara Erewele |
| AuthorizedDateField: 2024-01-03 |
File details come from the government source that posted it. Updated .