Signed Sole Source Justification Form - Alert IT - Software - 6-4-25.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 5

Bulletin Reference Number 25-360IOC-IOC36-B-48095

Requesting Agency/University Illinois Office of the Comptroller

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Information Processing

Need Identified Date: May 19, 2025 Supply/Service Need By Date: Jun 28, 2025

Project Title: Software Maintenance

Vendor: Alert IT Solutions

Provide a description of the supplies or services required:

Maintenance for ASG-TMON for CICS TS for z/OS; DB2 TCP/IP; z/OS; ASG-Zebb for z/OS; ASG-Zeke Scheduling for z/OS; SQL Analyzer Feature for ASG-

TMON/DB2

Value: Actual Value of Initial Term, this Change Order or Amendment: 215,362.85

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: New Sole Source

Section II - Proposed Term

One-Time Purchase Term Contract

Estimated Contract Begin Date: Jun 28, 2025

Estimated Contract End Date: Jun 30, 2026

Number of Potential Renewals: 0

Length of Each Renewal in Months: 0

Total Value of All Renewals: 0

If a Term Contract, does the term, including renewals, exceed 12 months? Yes No

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

Software License/Upgrade/Maintenance

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Compatibility of Equipment, Accessories, Replacement Parts or Service

Another justification that this purchase is only available from a sole source is because it is:

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Bulletin Reference Number 25-360IOC-IOC36-B-48095

Requesting Agency/University Illinois Office of the Comptroller

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 6/28/2013 6/27/2018 328,705 ASG-TMON Performance Monitoring Products 36019R3516 Sole Source

2 6/28/2018 6/27/2019 81,136.03 Software Licensing and Maintenance 36019R8024 Small Purchase

3 6/28/2019 6/27/2020 87,626.91 Software Licensing and Maintenance 36019R9009 Small Purchase

4 6/28/2020 6/27/2021 94,637.06 Software Licensing and Maintenance 36019R0027 Small Purchase

5 6/28/2021 6/27/2022 102,208.09 Maintenance P-26528 Sole Source

6 6/28/2022 6/27/2023 110,384.67 Maintenance P-35906 Sole Source

7 6/28/2023 6/27/2024 159,748.69 Maintenance P-55879 Emergency

8 6/28/2024 10/28/2024 66,234.78 Maintenance P-71775 Small Purchase

9 10/29/2024 06/27/2025 132,469.57 Maintenance P-73262 Sole Source

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

Maintenance is needed for this software product. The software is needed for the IOC's mainframe and is utilized on the present hardware. The software provides a complete performance management system that provides a comprehensive solution for monitoring every area of mainframe activity. ASG Technologies software products are mainframe utilities used by the IOC to support mainframe applications. TMON for CICS is a tool used to monitor the CICS environment. It assists with performance tuning and problem analysis.

The maintenance being procured entitles the user to continued and uninterrupted use of the product, software upgrades and patches, and technical support via phone and web. Technical support is available 24-hours during the normal work week; emergency support is available 24 hours a day, seven days a week; online support is available 24 hours a day, seven days a week, including holidays.

2. Provide a list and describe in detail the specifications required to satisfy the need:

Maintenance is required for the following software products from ASG Technologies Group: ASG-TMON for CICS TS for z/OS; DB2: TCP/ IP; z/OS; ASG-Zebb for z/OS; ASG-Zeke Scheduling for z/OS; SQL Analyzer Feature for ASG-TMON/DB2

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

ASG products are proprietary. ASG Technologies Group software products are mainframe utilities that have been used by the IOC to support mainframe applications for over 10 years. The IOC must have access to these proprietary products and services to ensure systems remain operating without any interruptions and to maintain compatibility between older and new hardware.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Extensive programming of interfaces and upgrades have occurred over the years to ensure these software systems are operating to support the IOC's mainframe applications properly. To ensure IOC's ability to maintain software support/maintenance on mainframe systems and utilities, ASG's software products must be utilized for ongoing maintenance and support of the existing system. New keys for the system must be obtained from ASG annually.

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Bulletin Reference Number 25-360IOC-IOC36-B-48095

Requesting Agency/University Illinois Office of the Comptroller

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

IOC is responsible for ensuring the mainframe environment and mainframe utilities remain stable and reliable. To ensure that stability and reliability, IOC must continue to procure the software, maintenance and support from ASG to ensure continuity for the agency mainframe applications. Application developers and analysts rely heavily on this resource in their efforts to enhance and maintain their custom mainframe applications. The ASG software and maintenance must be utilized until such time the functionality provided by this software is no longer practical or cost effective for the IOC.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

The cost of this maintenance package was negotiated. A determination that the price was fair and reasonable was based on actual usage of the software, the number of transactions that the software would monitor and hours of operation associated with this software as well as cost savings associated with minimizing a potential disruption in service. Also, price is consistent with previous packages including anticipated cost increases.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

There would be a lack of system support for the current mainframe which would increase chance of major disruption which could cause serious disruption in the collection of substantial State Revenues. Moreover, the process of replacing these applications cannot be accomplished quickly or easily and requires significant funding and staff resources. It involves changes to business processes and methodologies; a complete redesign of the application; significant investments in software, IT hardware and infrastructure, training;

full-time commitment of staff resources to complete; and continued maintenance and support of the existing system during the conversion to a new support system. Converting to an alternative suite of mainframe utilities would not be considered to be a good expenditure of taxpayer dollars at this time. Until such time as the State determines this software is no longer effective or necessary, IOC must continue to procure the necessary maintenance and support to ensure this software is available and functions efficiently.

10. Is there any additional information you would like to add to justify this sole source?

No.

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Bulletin Reference Number 25-360IOC-IOC36-B-48095

Requesting Agency/University Illinois Office of the Comptroller

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Jun 4, 2025

Printed Name Andy Peterson E-mail Address andy.peterson@illinoiscomptroller.gov

Phone Number (217) 782-2349

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address josh.downen@illinoiscomptroller.gov

Phone Number (217) 557-0934 Date Jun 4, 2025

Printed Name Josh Downen

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number (217) 524-5976 Date Jun 4, 2025

Printed Name Ignacio Cuevas E-mail Address ignacio.cuevas@illinoiscomptroller.gov

Version 7.01 Page 5 of 5

Bulletin Reference Number 25-360IOC-IOC36-B-48095

Requesting Agency/University Illinois Office of the Comptroller

Sole Source Justification Form - Part II Section I - General Information

Project Title

Vendor

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229