Signed EPS - Old State Capitol SHS - Replace Windows.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

The Illinois Department of Natural Resources reached out to two (2) other contractors for proposals for specialized historic window restoration services. The Master Contract vendor for CMS Region 6 carpentry services does not have the specialized skills to complete a historic windows restoration project and CAD Construction, Inc, another BEP Certified vendor, was unable to fit the job into their schedule.

ExplanationSuppliesServices: All historic window restoration work at the Old State Capitol State Historic Site (OSC) shall be furnished and installed in accordance with the "Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings," US Dept. of Interior, National Park Service, Preservation Assistance Division, Washington D.C .

Included in the supplies and services provided is the full restoration of twenty-three (23) failed windows includes:

-- Repairs to the sashes, interior stops, parting beads, balance system, and hardware. In addition, we have included preforming the field work consisting of removal and reinstallation of the sashes, trims, balance system, and hardware. The window sash and trims will be removed and picked up from the job site by Restoration Works, Inc. The assigned window number will be embossed on the side of the stile of each sash and on the backside of the trim so that these window parts can be returned to the same opening from which they were removed. The original glass will be removed from the sash and salvaged and restored. Any remaining putty in the glazing channel will be removed. The window sash and trims will be stripped to bare wood to reveal all of the infirm wood, to remove any lead based paint, and to allow for an eventual smooth finish. The wood will be restored with epoxy. Epoxy is a two step method of consolidation and fill that forms a permanent bond with the wood. There are three rounds of epoxy restoration; for structural, aesthetic, and fine line considerations. The structural round of epoxy addresses all of the large flaws such as dry rot and deteriorated parts. At this stage, the sash is disassembled and the joinery inspected. After any needed corrections are done, the sash is reassembled using epoxy consolidant , then squared and pinned.

-- Any required Dutchman will be of the same wood species and will be attached with epoxy. The old kerf cut at the bottom rail is filled with epoxy. The second round of epoxy addresses such imperfections as gouges, holes, splinters, worn edges, checking, and worn profiles. Any worn profiles will be sculpted with epoxy and sanded back to shape. The third round is the fine line and is done after glazing. Any small hairline cracks are filled with epoxy. All epoxy restoration work is done to the 100% level.

-- This project also includes milling of any missing or rotted wood sections on any window components will be milled to exactly duplicate that part.

-- The sash will be sanded using our 5-step sanding method until all of the epoxy work is blended and the surfaces are smooth.

The restored salvaged glass will be glazed in place using glazing sealant and a custom milled Genuine Mahogany wood glazing bead which mocks the old putty line and is mechanically fastened. Putty glazing can be used if desired for glazing single glass. There is less maintenance required if wood stops are used. All lites will remain true divided lites. The sashes will be primed and painted on the interior with one color, and primed and painted on the exterior to match the color of the other existing windows. We can also stain the interior surfaces if this is desired. We use a spray paint booth to apply our finishes. With our special equipment, we are able to produce a high end factory finish on our restored windows.

-- The glass will be given a final cleaning and the restored sash returned to the job site for installation.

The Illinois Department of Natural Resources reached out to another BEP Certified vendor who was unable to fit the job into their schedule.