Signed EPS Extension 2 - R-114440 Protocol Criminal Justice.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections (IDOC)

Emergency Purchase Details Reference #:

Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Estimated End Date*:

Amount of this expenditure is: Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections (IDOC)

Extension Justification Reference #: R-114440

Original Emergency Term Start Date: 03/30/2021 Original Emergency Term End Date: 6/27/2021

Amount of original: $2,000,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: Dec 29, 2021 Expected Extension End Date*: Jun 30, 2022

Amount of extension expenditure: $4,500,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

The Vendor provides a central computer system which will receive, store and immediately disseminate the date generated by the monitoring equipment to designated IDOC personnel through IDOC's system of record. The systems runs continuously and is monitored by the Vendor on a 24 hours per day, seven days per week basis. IDOC will not purchase equipment for use by the Vendor.

The vendor maintains all equipment and systems necessary to provide the requested services. The contract will ensure the committed felons and/or parolees have continuous monitoring.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

This is to extend the current emergency extension from 12/29/2021 to 6/30/2022 or six months. IDOC plans to re-solicit the Request For Proposal (RFP) with Bid #B-23785. IDOC concluded to cancel the said bid. This is based on financial long term impact to IDOC. The leadership of IDOC will revisit the RFP language and will repost the RFP. Due to complexity of the contract even after IDOC awarded the contract to the new Vendor, if different from the current Vendor, IDOC would like to ensure a smooth transitions of data to the new Vendor. This will need more time of transitions from one web-based to another.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections (IDOC)

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Jacenta Wilson Date: Dec 6, 2021

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections (IDOC)

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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