Signed Determination - Codonics Safe Label System.pdf

DEPARTMENT OF VETERANS AFFAIRS

Decision for Sole Source Awards IAW RFO 12.102(a) For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($350K)

Acquisition Plan Action ID: 36C259-26-AP-1271 JOFOC Tracker Number: FY26 – NCO 19 - 443

1. Contracting Activity: Ordering Activity:

Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Regional VAMC 6162 S Willow Dr. Suite 300 1700 N. Wheeling St Greenwood Village, CO 80111 Aurora, CO 80045

2237: 554-26-1-081-0005

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Rocky Mountain Regional VA Medical Center (RMRVAMC) Pharmacy Service requires to replace 13 Codonics Safe Label System.

Line Item # Part Number Description Unit of Issue Quantity

0001 SLS550 Safe Label System SLS 550i EA 13

0002 SLS500-AT-S SLS Administration Tool Software License

EA 1

0003 SLS-INSTALL Installation EA 13

0004 SLS500-RTF-2-5 SLS 500i Warranty EA 13

0005 SLS500KY-

SASS

SLS Advanced Smart Scanning feature

EA 13

The estimated value of the proposed action is .

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Rocky Mountain Regional VA Medical Center relies on the Codonics Safe Label System (SLS) as a critical component of its medication safety infrastructure. Codonics SLS is the only solution engineered to seamlessly integrate with both the Omnicell medication cabinet platform and the Federal Electronic Health Record Modernization (FEHRM) initiative.

This system uniquely provides:

Final concentration data directly on the medication label, enhancing clinical accuracy and patient safety.

Scannable product barcodes for validation, ensuring compliance and traceability.

FDA approval for use in healthcare environments, meeting rigorous safety and performance standards.

Full alignment with Joint Commission requirements, supporting accreditation and quality assurance.

The Omnicell platform utilizes proprietary, patented, and trade-secret technologies for secure medication storage and dispensing. Codonics is the sole authorized manufacturer capable of producing labeling systems that integrate with Omnicell and FEHRM. No other vendor offers this level of compatibility, regulatory compliance, and operational reliability.

Other VA Medical Centers previously used the Omnicell Epson printer system but had to switch to Codonics due to critical compatibility issues. The Epson printers were not compatible with the Oracle Cerner electronic health record system, creating a significant barrier to safe and efficient medication labeling. This incompatibility posed risks to clinical workflow, regulatory compliance, and patient safety. Codonics, by contrast, offers full integration with Oracle Cerner, ensuring seamless operation across platforms and enabling the VA to meet stringent federal modernization standards.

4. Description of market research conducted and results or statement why it was not conducted:

Market research included a search of the Small Business Administration’s Small Business Search (SBS), GSA, FPDS, and SAM.gov using keywords “Codonics Safe Label System” to identify potential vendors. FPDS search resulted in one (1) vendor: Codonics Inc (SB). On 12/02/2025 Sources Sought, 36C25926Q0122, was posted with zero (0) vendor response. On 12/02/2025, the Contract Specialist reached out to Codonic Inc (SB, Manufacturer). Daniel Conde, Codonics’ Director of Regional Sales, responded that they are the manufacturer and sole source provider. The Codonics Safe Label System is manufactured and shipped from Cleveland, OH.

5. Requirements Certification: I certify that the requirement outlined in this document is a Bona Fide need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the document, are accurate and complete to the best of my knowledge and belief.

Date

12/23/25

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR 12.102(a). I certify that the foregoing document is accurate and complete to the best of my knowledge and belief.

Date 12/23/25