Sign_Installation_Technical_Specifications_(Revised_-_NB).docx

TECHNICAL SPECIFICATIONS FOR

YBOR SIGN INSTALLATION AND MAINTENANCE (BID DISCOUNT) (RE-BID)

8. This specification details the removal of signs, the supplying of sign components, and the installation of signs in the community of Ybor City, Tampa, Florida.

The following sign types shall be installed under this contract:

Single Street Name Sign- Double Sided Double Street Name Sign- Double Sided Triple Street Name Sign – Double Sided Destination / Historic District Gateway Sign Parking Lot Signs- Double Sided Parking Lot Signs- Single Sided Mobility/Traffic Signs – Stop Signs, 1-Way, Do Not Enter, etc.

This will be a install and maintenance contract. The bid sheet provides for unit costs for associated items. Any item not specifically identified is considered incidental and shall be included in another bid item. The estimated number of units shown on the bid sheet is approximate and the actual order may vary. The City reserves the right to install and /or fabricate signs associated with this project through other City, County, or State contracts, including Department of Transportation contracts, where applicable. All signs shall be installed in accordance with State Department of Transportation regulations.

9. BIDDER QUALIFICATIONS AND SUBMITTALS

Bidder shall have been in the business of providing similar services for a minimum of one (1) years and submit proof within the bid submittal. In addition to this requirement, the bidder shall submit with its bid proposal the following items:

9.1 A list of references from present and former clients. This list shall demonstrate the successful completion of similar projects coupled with a brief description of work performed, telephone numbers, contact person(s), email address, agency, and start/end date.

9.2 A list of equipment that is to be used in the execution of the work detailed herein. This list shall include the capabilities and any other relevant technical data of the equipment that is listed. This information shall be sufficient for the City to determine the suitability of the equipment to accomplish the work described herein. The City reserves the right to inspect the Awardees place of business to ensure adequacy in these aforementioned items prior to the start of the award resulting from this specification.

9.3 The Bidder’s shall have at least one employee that holds an FDOT Intermediate Maintenance of Traffic (MOT) Certification or greater at the time of bid opening. The Bidder should include a copy of the Certification in the bid submittal.

Bidder that does not meet these requirements and/or do not submit the above-mentioned information in their bid response package may not be considered.

10. BID ITEMS:

Bid Items provides for the installation and maintenance of signs. Installation of the signs shall meet FDOT Roadway and Traffic Design Standards, latest edition. The Awardee(s) shall provide the fastening hardware nuts, concrete, washers, and bolts and will be included within the itemized price for sign installation. Nuts, washers, and bolts must conform to FDOT index no. 11865. Bidder shall provide pricing on the enclosed Bid Response Pages for the following different types of work associated with the services of this award. No additional compensation shall be charged for restoration services. No additional payment shall be made for fastening hardware. Sign Installation includes the assembly of Frames, Finials, Bases and Poles.

10.1 Sign installed on 2.5 Diameter Post in Dirt.

Ybor City Street and Parking signs are non-standard MUTCD signs up to twelve square feet in size. Standard post installations require that the post be buried a minimum 2.0 feet, plumb, and with firm compaction. The foundation of the round post would include 40 lbs. of concrete and a spin bracket.

10.2 Sign installed in Sidewalk/Concrete on 2.5-inch diameter round aluminum post.

Ybor City Street Signs, Parking Signs and Traffic Signs up to 12 square feet installed in the sidewalk. Sidewalk/Concrete shall be restored (with like kind material, with existing surrounding area, including 8X8 red pavers and 16X16 hexagon pavers, concrete or asphalt where applicable. No gravel, dirt or holes). No additional compensation shall be made for sidewalk/concrete restoration. The foundation of the round post would include 40 lbs. of concrete and a spin bracket. Signs shall adhere to MUTCD Standard for lateral clearance and shall meet ADA compliance. If work requests do not meet either of these codes and compliance, the City will be notified and request a change of plans.

10.3 Removal of Signs and Posts.

Removal of signs and posts includes removing any standard/special traffic sign on any sign post stated in items

3.1. and 3.2. Signpost in sidewalk/concrete may be cut flush with the sidewalk/concrete. Restoration of the surface shall be included in the cost of the removal. (Same as above), All the components of the removed signs and posts shall be returned to the City of Tampa Mobility Operations Yard located at 3802 E 26th Ave., Tampa. The signs and posts shall be separated and placed as directed. No additional compensation will be made for separating and returning the signs and posts.

10.4 Sign Replacement.

The project involves the complete replacement of all components of existing street signs, including the sign plates, frames, poles, fennels (top assemblies), all hardware, etc. This includes the removal and disposal of the current signage infrastructure and the installation of new, durable, and compliant materials. The contractor will ensure proper installation, including secure pole placement and structural integrity, as well as clean-up and transfer of all removed elements.

10.5 Special Sign installed on a break-away system with a 4-inch diameter post.

These signs may be up to 20 square feet in area and installed on an approved break-away system. The foundation for the break-away shall be in concrete and shall meet FDOT latest standards.

10.6 Removal of Special Sign.

The contractor will be responsible for the removal of existing street signs, including all components such as sign plates, frames, poles, fennels, and hardware. The City intends to retain any reusable materials in good condition for storage. The installer must coordinate with the City’s Mobility Department to assess the "salvageability" of each component and identify opportunities for re-use. Any materials that can be reused or salvaged should be set aside accordingly. The contractor will not be held liable for the replacement of any materials or components post-removal, as this is a one-time labor agreement for the removal and assessment process. The installer should ensure the proper handling and documentation of materials deemed suitable for reuse or storage.

11. PERFORMANCE REQUIREMENTS:

Signage shall not bear manufacturer’s code or other identifying marks on any area or part that may be visible in the normal positioning, altitude, or use of the sign. Also, the Awardee shall provide identification decals, which provides for the date that the sign was installed. These decals shall be affixed to the rear of all signs installed. Street Name signs are excluded.

The contractor shall ensure that the design of all support substrates and structures and fasteners are adequate for the performance of all work required. This specification makes no attempt to consider all construction requirements that may apply. The contractor shall secure support and technical assistance, materials and operational and mechanical requirements necessary for the fabrication of any and all sign types specified herein.

12. CONTRACTOR’S INSTALLATION RESPONSIBILITIES:

The sign work shall consist of both the removal of old signs and installation of new signs. All replaced signs shall be so designated on the work request and the old sign shall be turned over to the Mobility Operations yard at 3802 E 26th Ave. All signs installations shall require sunshine (utility) clearance and shall be provided by the Awardee.

Units shall be rigidly attached, mounted true plumb and level. Special care shall be taken during installation to assure that signs are not damaged or scratched. Signs showing damage shall be reported to the City of Tampa Mobility Department. Installation and Materials shall conform to all local, state, federal, and Florida Department of Transportation Codes and Standards.

13. MAINTENANCE OF TRAFFIC

It shall be the Awardee(s) responsibility to provide all Maintenance of Traffic (MOT) required.

The Awardee(s) shall furnish and maintain all necessary signs, arrow boards, barricades, traffic cones, attenuators, and flagmen necessary to control traffic and provide safety of the public, all in compliance with the current FDOT Roadway and Traffic Design Standards and Federal Highway Administration MUTCD. No additional payment shall be made for Traffic control. If variable message boards or law enforcement officers are required, a written notice shall be provided to the Engineer or Mobility Project Manager requesting permission. When approved, the City Representative will fund the necessary equipment/ personnel request. If written notice is not provided, the cost shall be entirely covered by the Awardee(s).

14. WORK REQUESTS/PLANS

The City Representative shall provide individual work requests for all signs that are to be installed. The written work requests shall provide the precise legend and location (via a drawing) for each sign. Signs shall be installed as dimensioned on the work request. Contact the City Mobility Project Manager if the sign cannot be installed within 5 ft of the location given.

15. SUNSHINE RESPONSIBILITY

The Awardees shall notify the Sunshine utility notification system of every sign installation location. If a utility conflict is detected, the Awardees should contact the conflicting entity to coordinate efforts. If conflict is un- resolvable, the Awardee(s) will contact the City. The City Representative shall then have five working days to produce a corrected work request showing the revised location. Any costs associated shall be included in the unit costs for the various bid items. No separate payment shall be made for Sunshine.

16. WORK SCHEDULE

A preconstruction meeting will be held by the City Representative to identify the scope of the work and any special conditions. Prior to starting any work, the Awardee(s) shall meet with the City Project Manager and provide an installation schedule. Daily work locations shall be reported to the City Mobility Project Manager. The schedule shall have milestones and a final completion date clearly identified. All of the Awardee’s milestone’s including the final completion date shall be set relative to the date of delivery of all the finished sign blades and posts. The Project Manager shall issue a notice of commencement for the project and in that letter shall call out the completion date. The Awardee(s) shall be expected to complete the project as agreed upon. Failure by the Awardee to complete the work order work by the respective milestones as agreed to above, excluding circumstances that are beyond the control of the Awardee, shall entitle the City to assess liquidated damages per calendar day of delay, as indicated in Section 16.0 Liquidated Damages.

17. LIQUIDATED DAMAGES.

It is mutually agreed between the parties that time is the essence of this Bid and that there will be on the part of the City considerable monetary damage in the event the Awardee should fail to complete the work within the time fixed for completion in the Bid or within the time to which such completion may have been extended. This amount shall, in no event, be considered as a penalty or otherwise than as the liquidated and adjusted damages to the City because of the delay and the Awardee agree that the stated sum per day for each such day of delay shall be deducted and retained out of the monies which may become due hereunder and if not so deductible, the Awardee shall be liable therefor. The amount of liquidated damages, for completion of each work order shall be $250.00 per calendar day.

18. RETURNING REMOVED SIGNS AND MATERIALS

The Awardee(s) shall deliver all components of the removed signs to the Transportation and Stormwater Services, Mobility Department - Sign Shop located at 3802 E 26th Ave., Tampa. Each of the components (posts and sign blade) shall be separated. No additional compensation will be made for separating of components and returning of components.

19. MOUNTING HEIGHT

Where parking or pedestrian movements occur, the clearance from the bottom of the sign to the ground shall be at least 7 feet.

20. POSTS AND MOUNTINGS

Signs posts, foundations, and mountings shall be so constructed as to hold signs in a proper and permanent position, and to resist swaying in the wind or displacement by vandalism. All posts shall be installed plumb.

21. MAINTENANCE AND GUARANTY.

The Awardee hereby guarantees all the work furnished under this Award against any defects in workmanship and materials for a period of five years following the date of final acceptance of the work by the City. Under this guarantee, the Awardee hereby agrees to make good, without delay, at his own expense, any failure of any part of the work due to faulty materials, construction, or installation, or the failure of any equipment to perform satisfactorily all the work put upon it within the limits of the Bid Documents, and further, shall make good any damage to any part of the work caused by such failure.

It is also agreed that all warranties, expressed or implied, inure to the benefit of the City and are enforceable by the City.