CG Move Solicitation Questions and Answers.pdf

Updated as of 12:35pm MST on January 2, 2025

Solicitation Updates as of 1/2/2025:

1. Please note that there has been a slight change to the scope of work. There are now 380 banker boxes to be moved (this increased from 309). Also, the TV’s and computer unit listed on the original spreadsheet no longer have to be moved.

2. Site visits can be scheduled thru COB Monday January 6th. See question #13 below for details.

3. We will also be posting a document with pictures to allow for a “virtual visit” prior to the closing of the solicitation. Check the SAM.gov posting for this document.

4. The solicitation is being extended to Wednesday January 8th at 8:00am EST.

Questions and Answers:

1. Question: Is this an existing operation? If so whom is the incumbent?

Answer: This is a one-time, brand-new requirement. There is no incumbent.

2. Question: What credentials are needed to bid on this contract?

Answer: Businesses providing moving services for hire in Illinois must be licensed by the ICC (Illinois Commerce Commission) and must have a certificate in good standing to transport goods between households within Illinois (Certificate of Public

Convenience and Necessity). We require that each vendor submitting a proposal be licensed, bonded, and insured.

3. Regarding the Dirksen Building

1. Question: What floor (s) will the items be moved from?

Answer: Items will be moved from the 11th FL.

2. Question: Is there an elevator if needed (passenger or freight)?

Answer: There are both passenger and a freight elevator. The freight is located directly next to the office entrance. You will have exclusive use of the freight elevator.

3. Question: Is there parking for the moving trucks?

Answer: Yes, there street parking at this location. You will coordinate with your

CG POC’s prior to the move regarding this. There is also a loading dock located under the building with direct access to the freight elevator, but large trucks

Question and Answer Document for SHOP-PR-25-CGMove Solicitation cannot be accommodated at this dock. We will provide additional details on what dimension size truck can fit at the dock.

4. Question: Are the parks far from the door?

Answer: There is street parking, but there is a loading dock that may be able to be utilized.

4. Regarding the FBI Building

1. Question: What floor (s) will the items be moved to?

Answer: Items will be unloaded on the 1st and 2nd Floors.

2. Question: Is there an elevator if needed (passenger or freight)?

Answer: There are both passenger and a freight elevator. The freight elevator is located near the raised loading dock of the FBI Building.

Freight Elevator info is as follows:

Height 8'

Width 11'

Length 7'

3. Question: Is there parking for the moving trucks?

Answer: There is parking for the moving truck.

4. Question: Are the parks far from the door?

Answer: There is a visitor parking lot, but the loading dock will be used.

5. Regarding the COI Umbrella policy:

1. Question: What (do) you mean by umbrella policy?

Answer: Please see additional attachment “Insurance Requirements” for details.

2. Question: Is there an exact amount that the policy has to fall under?

Answer: Please see additional attachment “Insurance Requirements” for details.

6. Question: For the payment and invoicing process. Will there be two separate payments due to the second half of the work needing to be completed at a later date?

Answer: Yes, partial payment will be processed for each job individually. The awarded vendor will not need to wait for the cubicles to be assembled to submit an invoice for the moving services that were already completed.

7. Question: What hours are (we) allowed to work on the 18th?

Answer: All services must be completed within the timeframe of 7AM to 6PM EST.

8. Question: Due to the Holiday, can an extension be permitted to get a quote to you

Monday January 6th 2025?

Answer: Yes, due to the holiday, I will be extending this to COB Wednesday January

8th at 8:00am EST.

9. Question: Are union movers required at either location?

Answer: Union movers are not required at either location.

10. Question: Should the reassembly of cubicles be included in the quote, or will there be an update for another quote when it is close to time to reassemble the cubicles?

Answer: Moving services and reassembly of the cubicles should all be included in the same quote submitted now.

11. Question: Related to the cubicle connection. Are the cubicles hot-wired, or are they plugged in?

Answer: The cubicles have been stripped of power and all cabling.

12. Question: Are there any steps going in and out of the office spaces that will also have to be considered?

Answer: No, both facilities can be accessed without any kind of physical steps. Both facilities have ramps.

13. Question: Can I visit the sites?

Answer: Yes. To coordinate a site visit, please reach out to Sabrina Lyszczarczyk at:

SLYSZCZARCZYK@fbi.gov. Information needed for security checks will need to be submitted at least 24 hours prior to the visit to Sabrina. Please reach out to her to inquire what she needs.

14. Question: What is the invoicing process for this contract and are there specific payment terms or milestones we should be aware of?

Answer: Invoices shall be submitted to www.ipp.gov and payment will adhere to the Prompt Payment Act. Partial invoicing shall be permitted (moving services can be billed first once completed and then the cubicle reassembly can be invoiced at the later date once completed).

15. Question: Are there any particular documents or certifications required to submit an invoice and ensure timely payment?

Answer: Attach a copy of your business generated invoice with details upon invoice creation in IPP. That is all that is required for documentation for invoicing.

mailto:SLYSZCZARCZYK@fbi.gov http://www.ipp.gov/

16. Question: Do you have a picture of or manufacturer /model of the cubicles to be moved?

Answer: I do not have a picture, but I can get one cleared tomorrow (January 3rd) by our internal security unit.

17. Question: What are we doing with the 5 cubicles not being rebuilt? And where will the

14 cubicles to be rebuilt be stored after the move?

Answer: The 5 cubicles not being rebuilt will be stored at the FBI Building on either the 1st or 2nd floor. Vendor will be shown where to place these on the move day.

18. Question: Are the cubicles hard wired? If so, do we need to provide the cap of the power and data?

Answer: Cubicles have been removed from their power source and all wiring has been removed. They require being disassembled and transported.

19. Question: Do you need us to provide the boxes for the packing of the banker boxes noted as part of the move?

Answer: No. All items have already been boxed up in banker boxes and will only require transport.

20. Question: Do the TVs and white board noted need to be disassembled and re-hung?

Answer: The TV’s have been handled in house and no longer require transport. The whiteboards have been removed from walls and will not require reassembly – Just transport.

21. Question: There were items listed for disposal. Do you want us to dispose of those? If you do, will you provide the dumpsters at origin or destination?

Answer: We are going to have a dumpster on site at 2111 the vendor can utilize.