STEAL RFP Questions v2.0.docx

SHOP-PR-25-001071

QUESTIONS

Q. Do you know who has maintained the system since it was purchased in 2012? Are there records of services performed on this system?

Can you provide pictures of all components so Bauer can see if components have been changed / removed or repaired?

A. The past maintenance has been done by Delray Industries in Winchester, VA. Assume for the purpose of this contract that the trailer has not been modified.

Q Please confirm if attachment 'Section_J_Attachment_1_PEL_V2.0.xlsx' will be updated.

0. Will quantities be provided or should offerors use the quantity of one for each item?

A. Please use the quantity of one (1) for each item.

Q. Currently, Tab 1 does not include columns for offerors to provide pricing for the Base Period (12 months) and each annual Option Period. Will the attachment be updated or should offerors add columns for each performance period?

A. Per L.3 of the solicitation; The prices for the PEL and Acceptable Alternates will be Ceiling Prices after contract award. It is the maximum unit price that the Government will pay during the base period and each applicable option period for items on the PEL.

Q. Could the FBI provide historical or estimated annual demand quantities (ADQs) for the items on attachment 'Section_J_Attachment_1_PEL_V2.0.xlsx'?

A. At this time I am unable to provide history on many of the items.

Q. We have identified few items on the PEL that are non-compliant due to country of origin. Please confirm if the PEL items need to be Buy American and TAA Compliant or if they will be removed from the PEL.

A. Per the solicitation section L.3:

a. Items in the PEL have been identified by NSN (if applicable), manufacturer, manufacturer's part number and material description. If any of the following occur, please contact the Contracting Officer in writing:

· The part number does not match, equal or represent the item description

· The part number has been discontinued

· The part number/product is no longer available from the manufacturer specified.

· The item is not compliant with Sourcing Restriction Requirements

Please advise which items are not compliant.

Q. Please confirm the contract minimum for orders. The minimum is listed as $1,000 on page 6 and “no minimum” on page 35 of the solicitation.

A. Page 6 states the minimum and maximum of the IDIQ contract. The FAR clause on page 35 specifically references each delivery order once the contract is warded.

Q. How many awards are intended for the STEAL contract?

A. The FBI anticipates making approximately 10 awards based on market research and responses from the previous RFI.

Q. How many FBI field offices will be involved in buying activities for STEAL? Can a list of offices/locations be provided?

A. All FBI locations, offices, and LEGATS will be using the contract.

Q. Are there any EDI requirements required for this contract?

A. Just those specified in the solicitation, which include email and the forms in Section J.

Q. NAPU & IPP: Are there direct system to system integrations (EDI, API?) or do suppliers upload items manually uploaded to the systems?

A. No. As stated in the solicitation, email will be used to send and receive requests.

Q. Could the FBI please consider including FAR 52.225-8 Duty-Free Entry in the clauses and provisions for STEAL, given the current market conditions?

A. Yes, the clause can be added to the contract and solicitation.

Q. Please confirm the FBI's Cost Recovery Rate / Fee Amount for STEAL. The cost the FBI will add to the contractor's price when quoted to the end user.

A. This contract will be for internal use only and no fee will be added.

Q. Please confirm if there is a page limit for the technical proposal volume.

A. There is no page limit.

Q. Please provide clarity on Attachment #2 Past performance Questionnaire. Is this attachment for informational purposes only?

A. These, along with other methods stated in section M.4.2 will be used to assess past performance.

Q. Do the past performance questionnaires need to be submitted by the contracting oicer of the utilized reference?

A. No. there is no requirement for the questionnaire to be filled out by a contracting officer.

Q. Can the Government clarify whether proposals oering fewer than all listed items will be evaluated for award consideration, or is the ability to supply all items an evaluation factor?

A. There is no requirement for all items. Please see the solicitation;

M.4.3 Evaluation of Price Price Proposals will be evaluated based on the following:

1) Each proposal will be reviewed to determine if alternate items are acceptable and if Ceiling Prices were submitted for a minimum of 90% of the line items in the PEL or Acceptable Alternates and if pricing was submitted for the Incidental Service Scenario. An offeror that does not meet the 90% minimum of acceptable quoted PEL items or does not submit a price for the Incidental Service Scenario may have its proposal rejected.

Q. To better understand the competitive landscape, can the Government confirm whether possession of an active FFL at the time of proposal submission is a mandatory requirement, and whether this requirement is being used as an evaluation factor or eligibility criterion?

A. There is no requirement for an FFL.

Q. If yes, for either of the previous two questions, please provide information on the metrics for these factors.

A. Please see section M of the solicitation.

Price Proposals will be evaluated based on the following:

1) Each proposal will be reviewed to determine if alternate items are acceptable and if Ceiling Prices were submitted for a minimum of 90% of the line items in the PEL or Acceptable Alternates and if pricing was submitted for the Incidental Service Scenario. An offeror that does not meet the 90% minimum of acceptable quoted PEL items or does not submit a price for the Incidental Service Scenario may have its proposal rejected.

Price Proposals will be evaluated based on the following:

1) Each proposal will be reviewed to determine if alternate items are acceptable and if Ceiling Prices were submitted for a minimum of 90% of the line items in the PEL or Acceptable Alternates and if pricing was submitted for the Incidental Service Scenario.

We would also like to confirm that the due date for the submission response is June 10, 2025, at 11pm CDT?

A. Please view the SF-30 that was posted on SAM.gov with the solicitation.

Q. If an offeror is planning on switching/subbing an item, what are the salient characteristics the FBI is looking for in that product?

A. The FBI is looking for the same form, function, and roughly the same performance. For example, if a requested item is a weapon mounted light with tail cap push button operation, then a similar item should have that same form and function. Performance metrics such as lumens and candela should roughly the same as the required product.

Q. Since this solicitation is set-aside for small businesses, per FAR 25.401(a)(1), TAA would not be applicable to this procurement. Will the TAA requirement be removed?

A. The provisions and clauses referring to TAA are not selected. The solicitation states C;.3.1 All items must be, at a minimum, Trade Agreement Act (TAA) compliant, if applicable. See “Look up Trade Agreements Act-designated countries” on GSA.gov for a list of TAA compliant countries.

It says “if applicable”. This is because there may be items requested through the contract that still may need to be TAA compliant due to their usage or approval.

Q. As Preference for Certain Domestic Commodities is a DFARS requirement for Department of Defense acquisitions, will this be removed?

A. Yes this reference will be removed.

Q. In reviewing the PEL, there are many items manufactured by Large Businesses, making the requirement of 52.219-33 problematic. FAR 19.505(4) indicates that a waiver may be obtained from the SBA, removing the requirement of 52.219-33. Will a waiver be obtained for this acquisition? If not, we request direction on how to address the large business manufacturers on the PEL.

A. 52.219-33 will be removed.

Q. The example given after the requirement is "Technical Proposal SHOP-PR-25-001071 Jack's Supplies.xls", which is not in the same order as what was previously identified as required. Is the example incorrect, or are Offerors only required to include those three elements, no matter the order?

A. I’m not sure I understand this question. Both references to Jack’s Supplies are listed below and are both just examples of how the different volumes should be labeled.

During proposal evaluation, each volume will be reviewed separately so each volume shall be saved as a separate file and shall be named with offeror’s company name, volume name and the solicitation number, for example “Technical Proposal SHOP-PR-25-001071 Jack's Supplies.xls” to facilitate an efficient evaluation.

The pre-formatted spreadsheet(s) is the ONLY acceptable method of returning the Price Proposal(s). Request returned file(s) shall be renamed with offeror’s company name, volume name and the solicitation number, for example “Price Proposal SHOP-PR-25-001071 Jack's Supplies.xls”.

Q. The solicitation doesn't address the requirement for submission, only that the Offeror provide information regarding past performance contracts. Could the Government clarify if Past Performance Questionnaires are required, and if so, provide any requirements for submission?

A. A lack of past performance will not be held against an offeror. The questionnaires, if submitted, will be used as one of the tools to assess past performance in accordance with the tables and descriptions in the solicitation.

Q. It is understood per the previous Q&A issued on 5/14, that we should assume for the purpose of the contract that the trailer has not been modified. However, in discussions with the manufacturer, Bauer, they are unable to provide a five-year preventative maintenance cost estimate without conducting an evaluation on the current status of the system. Please advise on how the Offerors are to proceed with pricing this item.

Upon completion of this form, please e-mail it directly to the Contracting Officer, {ADD CONTRACTING OFFICER’S NAME}, at {ADD CONTRACTING OFFICER’S EMAIL}; Contract Specialist, and {ADD CONTRACT SPECIALIST’S NAME}, {ADD CONTRACT SPECIALIST’S EMAIL}

QyTVBnHXwB_2FWtdf2J9Y4Vxy

Link to item and specs are placed below.

https://www.sharkmarine.com/products/diver-held-systems/e-tac/

https://www.sharkmarine.com/products/diver-held-systems/dive-tablet/

In the above table I have either put the manufacturers part number, link to the product, and/or specifications. Since the items are not required to be brand name this should give you the information you need.

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