Prequotation_Conference_Agenda_SHK30015Q0005.pdf

U.S. Consulate General Hong Kong

Agenda for Pre-Proposal Conference for Gardening Services Solicitation

Solicitation Number SHK30015Q0005

January 26, 2015

1. Welcome/Introduction - CO

The Contracting Officer welcome all attendees, introduce the following staffs to the attendees:

Benedict Robinette – Contracting Officer (CO)

Doug Barnes – COR

Maria Chiu – Procurement Supervisor

Steven Chan – Facility Maintenance Supervisor

2. Briefly explain the purpose of the Conference - CO

3. Explain/Discussion of the Solicitation - CO

Announce that all questions received prior and during the site visit or conference will be released in writing as soon as possible after the visit and in writing and at the same time. All amendments, questions and answers will be posted on the FedBizOpps site.

Period of Performance of the contract: base year + 4 option years. Remind the participants that any options in the contract under FAR clause 52.217-9 are the choice of the Government, not the contractor.

Contract Type: It is a fixed price contract, the Government makes fixed prices per month.

Read aloud key clauses or provisions in the solicitation, for clarification:

Quotation Submission requirements: The following sections of the solicitation were highlighted (bidders must complete and submit the following):

SF-1449 (Page 1 and 2)

Section 1 – Pricing (Page 4 – 6). Tell the attendees that prices for option years must be part of the proposal and are not subject to re-negotiation after the contract is signed.

Additional information as required in Section 3. Review the “Summary of instructions”

Section 5, Representations and Certifications no “exe” file will be accepted if bidders submit the quotation electronically

Section 4: explain Evaluation Factors

Explain :

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT AND

52.217-8 OPTION TO EXTEND SERVICES (Page 25-26)

FAR 52.222-50, Combating Trafficking in Persons and highlight how firms must prevent such activities from occurring.

Proposal due date and time: Feb 25, 2010 (5pm local time). Late proposals will not be considered, unless they conform to the late proposal provision (FAR 52.215-1, or

52.212-1 for commercial items)

Highlight SAM registration requirement which is required prior to award. (52.204-7

SYSTEM FOR AWARD MANAGEMENT (JULY 2013) in Section 3. You may want to again provide the link below which should provide more insight into the registration process and again reference the SAM Registration provision in Section 3.

http://pd.statebuy.state.gov/content.asp?content_id=62&menu_id=60. Offerors are encouraged to register prior to the submittal of their quotation.

4. Briefing on Description/Specs/Work Statement (Page 7) – COR

Explain service requirement - go through SOW.

All work shall be performed during 08:00 AM and 06:00 PM Monday through

Sunday except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The

Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

Locations for Work: 26 Garden Road, Shouson Hill and 3 Barker Road

Pay attention to Others various tasks in 1.15 (Page 11)

5. Q & A session: Welcome questions in writing and the CO will provide a copy of the Qs and

As to all conference attendees, and post the Q’s and A’s on FedbizOpps.

See separate attachment.

6. Site Visit at 3 locations: Consulate Building Office, 37 Shouson Hill Road and 3 Barker Road, Hong Kong http://pd.statebuy.state.gov/content.asp?content_id=62&menu_id=60