SharePoint Addendum No.1 docx.pdf

This is an Addendum No. 1 issued by the City of Philadelphia's Department of Behavioral Health and Intellectual Disabilities Services (DBHIDS) in response to the Request for Proposals for DBHIDS Intranet Modernization (SharePoint/M365), Opportunity #21260807090259. The addendum pertains to the revised RFP template and clarifies that all scheduled dates reflected in the original RFP remain unchanged. Proposals are due September 30, 2026, at 5:00 PM, with questions due by September 21, 2026. The project scope encompasses end-to-end design, configuration, implementation, and support of a centralized intranet platform built within the City's existing Microsoft 365 environment using SharePoint Online. Deliverables include requirements discovery, information architecture design, content migration, governance framework development, role-based permissions configuration, workflow automation, accessibility and security compliance, pilot implementation, comprehensive testing, user training, and one year of post-implementation warranty and maintenance support. The anticipated project start date is October 15, 2026, and no pre-proposal meeting will be held.

Pricing must be submitted on a fixed-price basis organized by project management, discovery, design, configuration, testing, training, documentation, and deployment line items, with separate optional pricing for additional support years (up to five total), ongoing monthly content management, dashboard implementation, and any custom development or third-party products. No mandatory Small Business Enterprise (SBE) or Local Business Entity (LBE) participation ranges apply; however, respondents must exercise best and good faith efforts to include SBEs, LBEs, or SBE/LBE partnerships and submit a completed Solicitation & Participation Form. Applicants must demonstrate a minimum three years of experience in SharePoint Online implementations, Microsoft 365 architecture, information architecture, WCAG accessibility compliance, content migration, security and privacy controls, workflow development, and enterprise project management. Public sector and healthcare experience, particularly with HIPAA-regulated environments, is strongly preferred. The City will evaluate proposals based on technical qualifications, prior comparable project experience, financial capacity, proposed methodology, solution quality, cost-effectiveness, and commitment to small and local business participation. Applicants must comply with Philadelphia Code Chapter 17-1400 requirements, including campaign contribution disclosures, tax and regulatory status clearance, and equal-benefits ordinance provisions for service contracts exceeding $250,000.