About this file
This is a Request for Quotation (RFQ) issued by the State Highway Administration (SHA), a division of the Maryland Department of Transportation, for the purchase of replacement failed drives for Xcellis storage arrays. The procurement seeks equipment to address critical archive data storage infrastructure currently operating in a degraded state. The Office of Information Technology requires the replacement drives to restore full redundancy and prevent the risk of data loss, corruption, and service disruptions. Quotations are due by May 11, 2026, at 2:00 p.m. local time, submitted through emma.maryland.gov under Solicitation Number BPM056824. The State intends to award a firm fixed-price purchase order to the responsible vendor submitting the lowest responsive quotation. Delivery must be completed within 30 calendar days after purchase order issuance to the delivery location at 707 N. Calvert Street, C-605, Baltimore, Maryland 21202. No bidders' conference or site visit is referenced in the RFQ.
Pricing must remain valid for 60 days and must include all shipping, handling, and delivery costs, with FOB Destination terms required. Vendors must submit completed pricing tables, product specification sheets or manufacturer documentation, vendor contact information, confirmation of delivery capability, and estimated delivery lead times. All equipment provided must be new and unused with manufacturer warranty included, along with all necessary accessories, cables, and mounting hardware. The State reserves the right to make partial awards by individual line items if determined to be in the best interest of the State, reject any or all quotations, or award without discussions. Procurement Officer Kimberly Anderson (KAnderson10@mdot.maryland.gov, 410-545-8664) administers this acquisition, which will be governed by applicable State of Maryland procurement laws, regulations, and terms and conditions.
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Other files
| File | Type | Posted |
|---|---|---|
| No_Bid_-_Vendor_Feedback_Form.docx | DOCX document | |
| Bid_Form_-_BPM056824_SPCII-FY226-012_Quatnum.xlsx | XLSX spreadsheet |
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Text version
Quantum
SPCII-FY26-012
RFQ Document
STATE OF MARYLAND
STATE HIGHWAY ADMINISTRATION
(SHA)
REQUEST FOR QUOTE (RFQ)
| Request for Quote |
| IT |
| Request for Quote Title |
| Quantum |
| RFQ Issue Date: |
| 05/04/2026 |
| Issuing Office: |
| State Highway Administration (SHA) |
| Procurement Officer: |
| Kimberly Anderson |
State Highway Administration 707 N. Calvert Street C-405 Baltimore, Md. 21202
Email:
Phone Number:
KAnderson10@mdot.maryland.gov 410-545-8664
| Bids are to be sent to: |
| Submit on emma.maryland.gov under Solicitation Number BPM056824 |
To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.
| Quote due date and time: |
| 05/11/2026 2:00 p.m. Local Time |
Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form).
| Procurement Method: |
| This procurement is being conducted as a Request for Quotation (RFQ) for the acquisition of commercially available commodities. |
The State intends to issue a purchase order to the responsible vendor submitting the lowest responsive quotation meeting the requirements of this RFQ.
| Contract Type: |
| The award will result in the issuance of a firm fixed-price purchase order. |
Delivery Location
State Highway Administration 707 N. Calvert Street C-605 Baltimore, Md. 21202
| Delivery Requirement |
| 30 calendar days after PO |
| Quote Validity |
| Quotes must remain valid for 60 days |
1. Background and Purpose The Maryland Department of Transportation State Highway Administration (MDOT SHA) is requesting quotations for the purchase and delivery of the equipment or commodities described in this RFQ.
The State intends to issue a purchase order to the responsible vendor submitting the lowest responsive quotation meeting the requirements of this RFQ.
2. Scope of Supply Offerors shall provide the equipment listed below or equivalent products meeting the minimum specifications.
| Item# |
| Description |
| Minimum Specifications |
| Quantity |
See Attached Bid Form
Vendors shall submit pricing using Attachment A – Bid Form.
Equivalent products may be proposed if they meet or exceed the minimum specifications.
3. Technical Specifications All equipment provided under this RFQ must meet the following minimum requirements:
• Products must be new and unused
• Products must include manufacturer warranty
• Equipment must include all necessary accessories, cables, and mounting hardware
• Equipment must meet all specifications listed in the commodity table
3.1. Equivalent Products
Vendors may propose equivalent products that meet or exceed the specifications listed.
The State of Maryland shall be the sole authority in determining whether a proposed product is equivalent.
3.2. Product Substitution
The vendor shall deliver the exact product quoted in its submission unless prior written approval is obtained from the Procurement Officer.
Unauthorized substitutions may result in rejection of the product.
4. Delivery and Acceptance Delivery Location
Frank Browne State Highway Administration 707 N. Calvert Street C-605 Baltimore, Md. 21202 Delivery Timeline Vendor shall deliver all items within 30 calendar days after receipt of a purchase order.
Delivery Terms:
· FOB Destination
· All shipping costs must be included in quoted pricing
· SHA reserves the right to inspect all items upon delivery
· Non-conforming items may be rejected
5. Pricing Format Prices must remain valid for 60 days and Prices must include all shipping, handling, and delivery costs.
6. Vendor Submission Requirements Vendor quotations must include:
· Completed Pricing Table
· Product specification sheets or manufacturer documentation
· Vendor contact information
· Confirmation that delivery requirements can be met
· Vendor shall provide estimated delivery lead time for all items quoted.
Failure to provide required information may result in the quote being deemed non-responsive.
7. Evaluation and Award Award will be made to the responsible vendor submitting the lowest priced responsive quotation that meets the requirements of this RFQ.
The State reserves the right to:
· Award without discussions
· Reject any or all quotations
· Request clarification of vendor submissions
7.1. Partial Awards
The State reserves the right to make award for all items or individual line items if it is determined to be in the best interest of the State.
8. Terms and Conditions The purchase order issued as a result of this RFQ will incorporate applicable State of Maryland procurement terms and conditions.
Quantities listed in this RFQ are estimates only. The State makes no guarantee regarding the quantity of items that will be purchased.
The vendor agrees to comply with all applicable State procurement laws and regulations.
ATTACHMENTS
· Attachment A – Bid Form
· Attachment B – Technical Specifications (if applicable)
· Attachment C – No Bid Notice / Vendor Feedback Form
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