SGL 139 Demolition Project Bid Packet.pdf

SGL 139 Demolition and Debris Removal

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission, Southeast Region, requires demolition, cleanup, and removal of numerous abandoned structures, vehicles, trailers, and debris piles including at least 1 house, 1 mobile home, 1 school bus, 1 outbuilding, 1 outhouse, 3 sheds, 2 wood canopies, a pole building, their contents and multiple debris piles and scattered rubbish.

Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools, and equipment for the treatment of the materials as per Attached “Job Specifications, Procedures and Terms”. These specifications are included in the bid packet. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to:

Wildlife Habitat Group Manager, Kyle Weidner PGC, Southeast Region 253 Snyder Road Reading PA 19605-9254 Phone: 717-503-2159 Email address: kyweidner@pa.gov

II. CONTRACT TASKS:

This bid will be awarded as the demolition, disposal, debris removal, cleanup, grading and seeding of the southern corner of the “Handschin” property of SGL 139 in Bucks County.

Project Location:

1829 N. Rockhill Road, Sellersville, PA 18960 40.397128, -75.297637

III. SITE INSPECTION AND ASSISTANCE:

The PGC will conduct a mandatory attendance one-time-only guided tour of the work area for prospective bidders on November 6th 2026, beginning at 9:00 am.

Not all of site may be shown at the site inspection, therefore bidders are strongly encouraged to visit the site on their own prior to bidding.

We will meet at the parking lot on SGL 139, at 1829 N. Rockhill Road, Sellersville, PA 18960

Contractors are permitted to visit the project site on any date on their own time but must comply with all State Game Lands Rules and Regulations. Attendance at the site meeting is required for prospective bidders to ensure an understanding of the scope of work.

October 1st, 2026

IV. CONTRACT REQUIREMENTS:

A. All work may begin starting January 4th, 2027 and must be completed by the termination date June 30, 2027.

B. The contractor agrees to comply with all attachments, specifications, procedures, and terms.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the Successful bidder hereby agrees to furnish the Commission with Cashiers or Treasurers Check, Letter of Credit, or Insurance Bond payable to the Pennsylvania Game Commission, in the amount of $1,500.00.

D. Failure to comply with any of the terms or conditions of the Contract will result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the principal from their obligations under the Contract and the surety.

V. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS:

The contractor shall be responsible for and agrees to indemnify and hold harmless the

Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VI. DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment for this demolition and debris removal project. The Contractor will be given one (1) written warning that damage is becoming excessive and if the action continues damages will be assessed.

PROPERTY INFRASTRUCTURE - Contractor shall immediately repair, in a manner that meets with the approval of the land manager or designee, any damage to administrative roads and other facilities, including access roads, resulting from their use for this operation, general wear and tear is accepted. The land manager or designee may notify the contractor verbally or in writing to temporarily discontinue use of any of the above whenever, in their opinion, such action is necessary to prevent serious damage.

VII. BID AWARD:

Bidders must offer a one lump sum total in dollars and cents for the completion of the entire project.

Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal” system by November 20th, 2026. If you have not registered as a vendor with the state, you must do this at www.pasupplierportal.state.pa.us prior to submitting an electronic bid. Any questions regarding this may be directed to Samantha Calvaresi (scalvaresi@pa.gov ) at 610-926- 3136 x 66020.

The Commission reserves the right to reject any and all bids and to choose the bid that, in its sole opinion; best meet the needs of this project.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME

COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO

RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or

(717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept of General services (DGS) website so you need to contact them directly if you have any problems with the website.

The Commission reserves the right to reject any or all bids.

VIII CONTRACT TERM:

The contract term shall commence upon contractor’s receipt of the approved Purchase Order(s), receipt of performance bond, and proof of insurance. This also includes a notice to proceed and terminate June 30, 2027.

IX. PAYMENT TERMS:

The unit price shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

There will be no partial payments. Once all areas are deemed completed. Payment will be released.

“JOB SPECIFICATIONS”

Complete demolition, disposal, debris removal, cleanup, grading and seeding of the “Handschin” property of SGL 139 o Complete demolition of all structures to grade.

o Complete removal of all demolition waste.

o Complete removal of all vehicles, trailers and associated contents and debris.

o Complete removal of scattered rubbish and debris from project area.

o Complete removal of any above grade footings and/or foundations.

o Complete disposal of any above grade concrete.

o Complete backfilling and grading of any sub-grade voids resulting from demolitions and cleanup.

o Complete removal of electrical utility infrastructure.

o Final grading and seeding with a mixture of 5lb/ac red clover, 5 lb/ac ladino clover, and 15 lb/ac crimson clover o The finished project area must allow for rubber-tired equipment to be driven over the entire project area and mowing to occur.

o Any damages to Right-of-way access must be repaired to or exceed prior condition.

PROCEDURE AND TERMS

1. Schedule for the Project Site:

The contract term shall commence upon the contractor’s receipt of the Performance security and Purchase Order which included a notice to proceed and terminate June 30, 2027.

The contractor may work all days of the week within the timeframe of January 4th 2027 to June 30th 2027 except for the following dates:

-All Saturdays and Sundays from January 9th through January 24th -Youth Spring Turkey Season April 24-25th

-All Saturdays and Sunday from May 1st through May 31st.

2. The Pennsylvania Game Commission (PGC) reserves the right to inspect/evaluate the equipment which will be used to complete the contract. If in the opinion of the Local Land Manager or their designee, the equipment is not adequate to meet the specifications of the contract, the contractor will have two options. One option is to secure and utilize other equipment acceptable to the above mentioned PGC staff and the second option is to decline the contract. If the contractor does not have adequate equipment to complete the project and does not obtain satisfactory equipment, the contract will be terminated. The decision of the Local Land Manager or designee as it relates to proper equipment and its ability to complete the work will be final.

3. Damage to existing infrastructure (gates, roads, parking areas) will be repaired by the contractor. The need for any repair will be determined by the Local Land Manager or designee prior to the conclusion of the project.

4. All debris should be removed from the site and any voids shall be filled and graded to the existing land contour.

5. The finished project area must allow for rubber- tired equipment to be driven over the entire project area.

6. The contractor will remove all trash and garbage generated daily. This is to include all materials related to the support of removal tools and equipment, as well as items generated through personal use by the contractor’s employees.

7. The contractor will notify the Local Land Manager or their designee three days prior to beginning the project. The contractor may work at times other than the schedule of the PGC land management representative. Inspections of the project will occur during normal working hours.

8. Final inspection of the project will be conducted by the local land manager or their designee.

The contractor may be present at the final inspection. Upon successful completion of the required work, payment will be released to the contractor.

9. Failure to meet and follow the terms and conditions of the project will be grounds to terminate the contract.

10. All equipment must be cleaned of soil and debris before being moved on to site to prevent the spread of invasive species.

11. The contractor shall comply with all State Game Lands rules and regulations.

12. Heavy equipment will not be operated when ground conditions are such that excessive damage will result. The contractor may be required to repair areas that become rutted due to work.