Pre-Solicitation_Notice_Freetown_Toyota.docx

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office Giessenerstrasse 30 ‚D-60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3338 Email: FlemingWM@state.gov

December 14, 2015

Subject: Request for Proposal (RFP) No.: SGE50016R0007 Purchase and delivery of Toyota Land Cruisers to Freetown, Sierra Leone

The Regional Procurement Support Office (RPSO) at the American Consulate General in Frankfurt would like to invite your company to submit a proposal, for the purchase and delivery of fifteen (15) Toyota Land Cruiser 200 Station Wagons together a parts/service package, to the US Embassy in Freetown, Sierra Leone.

All contractual literature and discussions pertaining to this project shall be in the English language. If you intend to submit a quote, you should thoroughly examine all documents contained in the RFP package.

The U.S. Government will award a firm fixed-price contract for the subject requirement, and there will be no adjustment due to fluctuations in the currency exchange rates.

A brief description of the subject vehicles is set forth below (the comprehensive description can be found within the solicitation:

Six (6) Land Cruiser 200 Station Wagon GX V8 Twin TD 8 seats Manual (Alarm, Climate Control, Cool Box, Roof Rack), Model: VDJ200LGNMNZ SFX: 11 General Specifications (For use in extreme climatic and physical conditions)

Nine (9) Land Cruiser 200 Station Wagon GX V8 Twin TD 8 seats Manual (Alarm, Climate Control, Cool Box, Roof Rack), Model: VDJ200LGNMNZ SFX: 11 General Specifications (For use in extreme climatic and physical conditions) the vehicles are to be with Bull Bar and Winch option

Fifteen (15) service packages are to be delivered with each vehicle; they are to be deposited in a wooden or metal box/container securely fastened within each vehicle.

Companies that cannot provide the original manufacturer’s original warranty for Freetown, Sierra Leone, shall not be considered for award. It will be required to provide the proof thereof together with the solicitation package.

The solicitation and award will be subject to the laws and regulations of the United States of America, and is being competed utilizing full and open competition procedures.

Payment Terms: Payment(s) to the contractor will be made, within 30 calendar days, after delivery, receipt and acceptance of the vehicles by the U.S. Government in Freetown. No advance payments or partial payments shall be made.

In order for the U.S. Government to consider proposals (offers) for the subject vehicles, the offerors must meet the following evaluation criteria:

· Details of warranty provisions available for the vehicles in Sierra Leone and complete contact information of the authorized Toyota dealership(s) in Sierra Leone who will honor the original manufacturer’s warranty and provide after sales services for the vehicles;

· Provide owner’s manuals for the vehicles in both the English and French Language;

The proposal must be submitted in a sealed envelope marked “RFP SGE50016R0007” to the Contracting Officer on or before January 18, 2016, 17:00 Hrs. CET to:

American Consulate General Frankfurt Regional Procurement Support Office [RPSO] RFP No. SGE50016R0007 Giessener Strasse 30 D-60435 Frankfurt am Main, Germany

Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted.

In addition everybody is requested to provide a complete electronic proposal via e-mail to the following two e-mail addresses, please do not use drop boxes or similar applications as we cannot access these from our system:

FrankfurtRPSO@State.gov and a copy to FlemingWM@state.gov.

In order for your proposal to be considered, you must complete and submit the following:

An authorized representative of your company must sign the SF-1449 in block 30a, and complete blocks 30b-c or the offer may be considered non-responsive.

NOTE TO OFFERORS:

NOTE: System for Award Management Registration (SAM) is a mandatory requirement in order to be considered for award. Please consider that the DUNs and NCAGE registration which are a prerequisite for the SAM registration will take up to two weeks to obtain, the SAM registration will in turn also require up to two weeks for the processing.

Any questions regarding this solicitation may be directed to Wilhelm M. Fleming Tel: (+49) 69 7535 3338, or email FlemingWM@state.gov.

Sincerely, ORIGINAL SIGNED

Frederick Washington Contracting Officer

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