J A_SGE50016R0007.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND

OPEN COMPETITION

1. Identification of the Agency and the Contracting Activity.

The Regional Procurement Support Office (RPSO) in Frankfurt, Germany, is requested to conduct this acquisition for Toyota passenger vehicles on behalf of the U.S. Embassy in Freetown, Sierra Leone. The estimated cost is $646,000.00

2. Nature and/or description of the action being approved.

This action is to approve the purchase of the specific brand and types of Toyota vehicles described in Section 3 below. The vehicles will be provided to the Motor-pool Unit in Freetown in support of the U.S. Government funded ICASS program. The GSO will assign the vehicles to the Motor-pool Unit for the ICASS operations in Freetown and other provinces in Sierra Leone.

The procurement is to be limited to specific type of vehicle within the Toyota brand for reasons cited in Section 5 of this document. The acquisition of the subject vehicles will result in a new contract.

3. A description of the supplies or services required to meet the agency's needs.

Six (6) Land Cruiser 200 Station Wagon GX V8 Twin TD 8 seats Manual (Alarm, Climate Ctrl, Cool Box, R. Rack), Model: VDJ200LGNMNZ SFX: 11

General Specifications (For use in extreme climatic and physical conditions) - 6 vehicles with No Bull Bar option

Nine (9) Land Cruiser 200 Station Wagon GX V8 Twin TD 8 seats Manual (Alarm, Climate Ctrl, Cool Box, R. Rack), Model: VDJ200LGNMNZ SFX: 11

General Specifications (For use in extreme climatic and physical conditions) - 9 vehicles With Bull Bar and Winch option

Standard Features:

Engine & Chassis 130 amp alternator (12V) 2 x 70 amp hour batteries (12V) Air Cleaner: square with Pre-cleaner and snorkel Engine under body protection Fuel heater Fuel tank: 45 liter extra tank Full time 4 wheel drive

High 4 - Low 4 4WD selector switch Inter cooler Limited Slip Differential (Centre) - Torsion Power assisted steering Severe usage package Exterior Bumper: front and rear External door handle, colored Fixed rear quarter windows Green laminated windshield

High/low 2-speed windshield wipers (incl.

mist) Lift-up type back door Lockable fuel cap Mudguards: Front and rear Outside mirrors electrically adjustable Rear window wiper and washer Side glass green Side steps Spare wheel under body Towing eye: front & rear Interior Accessory power outlet:

FR(DC12)+RR(DC)+DK(DC)

Antenna embedded in rear quarter window Ashtray Carpet floor covering Cigarette lighter Clock: digital with outside thermometer Console box: central Cup holders: front x 2 Dash silencer (interior & engine room) Door ajar warning Engine oil warning Footrest Front door side pockets Fuel lid opener switch (no key) Fuel sedimenter warning with buzzer Glove box: lockable Headrests: rear x 3 Heater: front and rear High mount stop lamp Interior lights: front and rear Interior rear view mirror (day and night) Oil pressure gauge Power Windows Pre-wiring for audio with 4 speakers (Front only) & antenna

Push button ignition - SMART START Rear door side pockets Rear window defogger Seat belt warning Seat belts all places Seat material: fabric Seat: Rear (RR2) 50/50 split Speedometer km/h Steering column-Tilt & collapsible Steering wheel lock Sun visors x 2 Miscellaneous Owner's manual - English & French Tool Kit & Jack Security & Safety Air Bag System: D+P (driver and passenger) Anti-lock braking system (Multi-terrain ABS) Anti-theft system: alarm & immobilizer Headrests: Front only Rear door child protection locks Remote central door locking: Keyless entry (smart key) Factory Options Included Air conditioning (non-CFC) w climate control (incl. in price) Anti-theft system immobilizer and alarm (incl. in price) Cool Box (incl. in price) Roof Rack, Heavy Duty w/steps (unassembled) - Max load capacity 200KG TGS Options SRS Heavy duty bull bar including front bumper Set of rubber mats (2 front & 2 rear) Toyota AM (LW, MW), FM radio-cd, MP3 player, AUX Jack & USB Basic safety pack (Exting./Triangle/First Aid Kit/Rope/Vest) Transit safety box (to secure easily removable items)

Parts packages included VDJ200L-GNMNZ/GPMNZ/GNTNZ Service Pack VDJ200L GX Serv. Pack Prices estimate includes Insurance & Freight to Freetown, Sierra Leone RORO.

NOTE: The vendors must provide complete contact details of the authorized Toyota dealership(s) in Sierra Leone, who can honor the manufacturer's warranty and provide proper after sales services for the subject vehicles.

The local Toyota Distributor is:

CICA Motors Sierra Leone Ltd.

21 Bai Bureh Road, Kissy, Freetown, Sierra Leone Martin Brehm (Managing Director) Email: mbrehm@cfao .com Tel.: + 232 88 012 360 I + 232 88 012 330

4. An identification of the statutory authority permitting other than full and open competition.

The statutory authority is 41 U.S.C. 253(c)(1). The regulatory authority is the FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements.

5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

ICASS primary purpose is to boost Motor-pool operation in Sierra Leone. The subject vehicles will be used to enhance Motor-pool's ICASS customer service. The Motor-pool requires vehicles that can be repaired and maintained on site, particularly, in areas located outside of Freetown. The main reason for the selection of the specific Toyota vehicles is to ensure safety of the ICASS Customers. Basically, these vehicles can blend in with the traffic surrounding them while conducting operations, whereas vehicles of the U.S. brands, such as Ford and GM, are hardly seen on the roads in Sierra Leone. Secondly, during the operational trips, the vehicles are subjected to extreme rough road and weather conditions in Sierra Leone. These extreme conditions also require the vehicles to be equipped with 5-wheel drive option. The vehicles of the Toyota brand, such as the Land Cruiser Station Wagon, have a solid record of reliability while operating under extreme conditions. Therefore, they are the preferred vehicles of the Sierra Leone Government Agencies. Furthermore, spare parts and after sales service options for Toyota vehicles is also available within Sierra Leone. There are no other comparable vehicles in country with the same availability of parts and after sales service.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

RPSO Frankfurt will send out a solicitation for the subject vehicles to the manufacturer Toyota Motor Corporation in Japan, the authorized Toyota dealership in Freetown, Sierra Leone, and four (4) other international sources, to ensure adequate competition for the subject requirement.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

RPSO Frankfurt will issue and provide a detailed solicitation document to all of the sources mentioned in Section 6 above. The price reasonableness will be determined by competition and through price analysis of the offers, and comparison of the lowest priced technically acceptable offer with the Government cost estimate.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

The Motor-pool Unit in Freetown conducted a preliminary market research which revealed that the selected types of Toyota vehicles have a solid performance record for operating in the extreme rough road and weather conditions in Sierra Leone. In addition, it has been determined that Toyota is the only brand with a well-established after sales service in Sierra Leone.

9. Any other facts supporting the use of other than full and open competition.

Since Toyota Land Cruiser Station Wagon is commonly used in Sierra Leone, it can blend in with the traffic and, thus, make it safer for the Motor-pool operations.

10. A Listing of sources, i f any, that expressed, i n writing, an i nterest i n the acquisition.

None

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. Include a statement that this J&A for other than full and open competition will be published on FedBizOpps in accordance with FAR Section

6.305 within 14 days of award (or within 30 days if the J&A is for unusual and compelling urgency.)

None in this case, the market research revealed that the Toyota Land Cruiser Station Wagon 4x4 is the best products for the environment the vehicles would face in Sierra Leone. The requirement is explained in Section 5 of this document. As required, this J & A document will be posted on FedBizOpps within 14 days after contract award.