SFSIAQ16R0003.pdf

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SFSIAQ16R0003 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

06/17/2016

6. REQUISITION/PURCHASE NUMBER

CODE: FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

7. ISSUED BY

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and __3__ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in __4000 Arlington Blvd.__ until __15:00:00__ local time __07/15/2016 __

10. FOR

INFORMATION

E-MAIL:

A. NAME

Jonathan A. Elsasser

B. TELEPHONE (NO COLLECT

CALLS)

C. E-MAIL ADDRESS

elsasserja@State.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 44-53

X B SUPPLIES OR SERVICES AND PRICES/COSTS 5-14 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT 15-31 X J LIST OF ATTACHMENTS 55

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 32-33 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

56-70

X F DELIVERIES OR PERFORMANCE 34-37

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 71-84X G CONTRACT ADMINISTRATION DATA 38-39

X M EVALUATION FACTORS FOR AWARD 85-92X H SPECIAL CONTRACT REQUIREMENTS 40-43

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: DUNS: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: FSIBU

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Jonathan A. Elsasser

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

06/17/2016

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

SFSIAQ16R0003

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

1. Intent to Award

2. Set Aside

3. Indefinite Quantity Contract

4. Expected Services

5.1 Hourly Rates

5.2 Procurement Specific Rate Submission Table (A) CLINs 001-030

6. Rate Refreshment

7. Additional Labor Categories/Position Descriptions

8. Acronyms

C Descriptions/Specifications/Statement of Work

1.1 Preamble

1.2 Introduction & Scope

1.3 Incorporation of Contractor's Technical Proposal

1.4 Assumptions

1.5 Qualifications

1.6 Funding Estimate

1.7 Labor Categories/Position Descriptions

1.8 Key Personnel

1.9 Training for Contractors

1.10 Compensation Plan

1.11 Subcontracting Management Plan (if applicable)

1.12 Staffing Plan and Requirements

1.13 Procedures for New Task Order Requests

1.14 Performance Standards for New and Backfill Task Order Positions

1.15 Quality Assurance Surveillance Plan

1.16 Management and Communication Plan

1.17 Transition Plan

1.18 Technical Direction

2.1 Performance Metrics--Contractor Evaluation (CPAR)

2.2 Performance Metrics- CPARS Evaluation Ratings Definitions

2.3 Performance Metrics- CPARS Evaluation Areas

E Inspection and Acceptance

1. Inspection and Acceptance of the Services

2. Contractor Responsibility

3. The Role of Government Personnel and Responsibility for Contract Administration

4. Quality Standards

5. Methods of Surveillance

F Deliveries or Performance

1. Period of Performance

2. Place(s) of Performance

3.1 Contractor Schedules

3.2 Unexpected Government Closures

4. Status Reports and Meetings

5. Building Floor Inspection

G Contract Administration Data FSI1 FSI Invoicing Instructions and Non-Payment for Unauthorized Work

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

1. Additional Invoicing Instructions

2. Burn Rate Notification

3. Task Order Customization

4. Government Furnished Equipment (GFE)

5. Problem Notification

H Special Contract Requirements

1. Security Requirements

2. Standards of Conduct

3. Smoke Free Workplace

4. Removal from Duty

5. Clearance and Building Access

6. Parking and Government Facility Entry

7. Safeguarding of Information

I Contract Clauses

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.228-71 WORKER'S COMPENSATION INSURANCE (DEFENSE BASE ACT) - SERVICES

(FEB 2015)

52.203-3 Gratuities (Apr 1984) 52.204-12 Data Universal Numbering System Number Maintenance (Dec 2012) 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015) 52.212-4 Alt I Contract Terms and Conditions--Commercial Items (Dec 2014) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements - Commercial Item Acquisition (Feb 2007) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984) 52.246-25 Limitation of Liability - Services (Feb 1997) 52.253-1 Computer Generated Forms (Jan 1991)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.227-14 Rights in Data - General (May 2014) 52.242-13 Bankruptcy (July 1995) 52.245-1 Government Property (Apr 2012) 52.204-2 Security Requirements (Aug 1996) FSI4 Contractor Self-Identification

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.212-4 Addendum 52.212-4 and 52.212-4 Alt I Contract Terms and Conditions--Commercial Items Addendum 52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Mar 2016)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

J List of Attachments

1. Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.209-7 Information Regarding Responsibility Matters (Jul 2013) 52.212-3 Offeror Representations and Certifications--Commercial Items (Apr 2016) 652.209-79 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Criminal Conviction under any Federal Law. (DEVIATION)(Sept 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors--Commercial Items (Oct 2015) 52.212-1 Addendum Addendum to: 52.212-1 Instructions to Offerors--Commercial Items

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.237-1 Site Visit (Apr 1984)

1. Address Proposals to:

2. Authorized Negotiators

3. SF-33 Instructions

4. Exceptions and Deviations

5. Guidance for Prospective Offerors - Impact of Teaming Arrangements on Small Business Status...74

6. Alternate Proposal Information - None

7. Corporate Governance

8. Proposal Instructions- General

9. Proposal Preparation Instructions - Technical Proposal - Volume I

10. Key Personnel and Non-Key Personnel Staffing Plan and Qualifications

11. Technical Approach

12. Relevant Corporate Experience

13. Proposal Preparation Instructions- Volume I - Past Performance

14. Proposal Preparation Instructions - Volume II - Price Proposal

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation - Commercial Items (Oct 2014)

1. Basis for Award

2. Tiered Evaluation

3. Eligibility for Award

4. Source Selection Process

5. Relative Importance of Evaluation Factors

6. Key Personnel and Non-Key Personnel Staffing Plan and Qualifications

7. Technical Approach

8. Relevant Corporate Experience

9. Evaluation Factor- Past Performance

10. Price Evaluation

001 Material Handling Laborer

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

002 Material Handling Laborer (OT)

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

003 Warehouse Specialist

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

004 Warehouse Specialist (OT)

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

005 Logistics Specialist

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

006 Logistics Specialist (OT)

BASE YEAR

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2016 to 09/25/2017 Destination

007 Material Handling Laborer

OPTION YEAR 1

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

008 Material Handling Laborer (OT)

OPTION YEAR 1

0.00 HR

Doc Ref No:

SFSIAQ16R0003

Line Item Summary

Solicitation Number:

SFSIAQ16R0003

Contract Number: Title: Facility Support Support Services

Date of Solicitation:

06/17/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

Delivery Date

(Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

009 Warehouse Specialist

OPTION YEAR 1

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

010 Warehouse Specialist (OT)

OPTION YEAR 1

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

011 Logistics Specialist

OPTION YEAR 1

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

012 Logistics Specialist (OT)

OPTION YEAR 1

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2017 to 09/25/2018 Destination

013 Material Handling Laborer

OPTION YEAR 2

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

014 Material Handling Laborer (OT)

OPTION YEAR 2

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

015 Warehouse Specialist

OPTION YEAR 2

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

SFSIAQ16R0003

Line Item Summary

Solicitation Number:

SFSIAQ16R0003

Contract Number: Title: Facility Support Support Services

Date of Solicitation:

06/17/2016

016 Warehouse Specialist (OT)

OPTION YEAR 2

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

017 Logistics Specialist

OPTION YEAR 2

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

018 Logistics Specialist (OT) 0.00 HR Doc Ref No:

Delivery Date

(Start to End) Date FOB:

09/26/2018 to 09/25/2019 Destination

019 Material Handling Laborer

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2019 to 09/25/2020 Destination

020 Material Handling Laborer (OT)

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2019 to 09/25/2020 Destination

021 Warehouse Specialist

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2019 to 09/25/2020 Destination

022 Warehouse Specialist (OT)

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2019 to 09/25/2020 Destination

023 Logistics Specialist

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery (Start to End) Date FOB:

SFSIAQ16R0003

Line Item Summary

Solicitation Number:

SFSIAQ16R0003

Contract Number: Title: Facility Support Support Services

Date of Solicitation:

06/17/2016

Date 09/26/2019 to 09/25/2020 Destination

024 Logistics Specialist (OT)

OPTION YEAR 3

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2019 to 09/25/2020 Destination

025 Material Handling Laborer

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

026 Material Handling Laborer (OT)

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

027 Warehouse Specialist

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

028 Warehouse Specialist (OT)

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

029 Logistics Specialist

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

030 Logistics Specialist (OT)

OPTION YEAR 4

0.00 HR

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/26/2020 to 09/25/2021 Destination

SFSIAQ16R0003

Line Item Summary

Solicitation Number:

SFSIAQ16R0003

Contract Number: Title: Facility Support Support Services

Date of Solicitation:

06/17/2016

1. Intent to Award

The Foreign Service Institute, Department of State, intends to award one (1) IDIQ labor-hour task order contract that establishes the terms and conditions applicable to the future acquisition of Facility Support Services in ac-cordance with this solicitation.

The solicitation utilizes FAR Part 12 (Acquisition of Commercial Items) in conjunction with the policies and procedures for solicitation, evaluation, and award prescribed in FAR Part 15 (Contracting by Negotiation).

This is a nonpersonal services contract, as defined by the Federal Acquisition Regulation (FAR 37.101). This IDIQ is not for United States Government Civil Service jobs.

As a labor-hour contract, the contractor will only receive hours paid for hours worked. However, see Unexpec-ted Government Closures in Section G. for specific and limited exceptions. Performance of the contracted ser-vices will only occur as authorized by specific orders detailing dates, labor categories, and funding informa-tion.

2. Set Aside

This requirement will be reserved 100% exclusively for Service Disabled Veteran Owned Small Business (SDVOSB) entities. Offers shall be considered a small business concern under the NAICS code 561210 on the System for Award Management (www.sam.gov) at both time of proposal submission and contract award.

Should an offeror be a Joint Venture, a Joint Venture Certification must be approved by the SBA prior to con-tract award as visible on the SBA’s Dynamic Small Business Search located at (http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm).

It is the offeror’s responsibility to ensure proper compliance with all the applicable federal statutes and codes (e.g. 13 CFR 121). Failure to properly comply with any and all federal statutes and codes is a basis for removal from further consideration and/or exclusion from contract award.

3. Indefinite Quantity Contract

*The anticipated period of the contract is one (1) base year (effective date of award for one year) plus four (4) one (1) year option periods. The dates in the table below are anticipated and subject to change depending on ac-tual contract award/effective date:

Contract Period Dates Base Year 09/26/2016-09/25/2017 Option Year 1 09/26/2017-09/25/2018 Option Year 2 09/26/2018-09/25/2019 Option Year 3 09/26/2019-09/25/2020 Option Year 4 09/26/2020-09/25/2021

*In accordance with FAR 52.217-8, the final option year 4 may be extended for a maximum of six months bey-ond the conclusion of the final option year. The anticipated final day of option year 4 is 09/25/2021). In the event of an extension, option year 4 rates shall not be adjusted, unless as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

*The total minimum amount of services that the government will acquire under this IDIQ contract shall be any combination of services equal to $8,000.00. This minimum will be met when the first TO is issued concurrently with IDIQ contract award. The total value of all services acquired under this contract for the base year and any and all option years exercised shall not exceed $8 million dollars.

*There will be no limit to the total number of TOs issued under this IDIQ

*The Government may issue orders requiring services at multiple locations (see Section F for Places of Per-formance)

*The only agency and bureau authorized to issue orders from this IDIQ contract is the Department of State, Foreign Service Institute (DOS/FSI). Only FSI COs may issues orders from this IDIQ.

*The fully loaded hourly rates negotiated at the IDIQ level for an individual TO shall be fixed for the period of that individual TO under labor-hour arrangements. The Government will pay the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and indi-vidual TO. Labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor, if applicable.

*Oral orders are only authorized when placed by a warranted FSI CO and confirmed in writing by a Notifica-tion to Proceed (NTP). Please see Section G for individuals authorized to issue orders, and the clause FSI1 In-voicing Instructions & Non-Payment for Unauthorized Work

4. Expected Services

Services under this contract shall be performed in accordance with the PWS (Section C.1) and the additional parameters described within this document. In order to be considered for award, the contractor must be able to provide contractor staff for services for all the labor categories/position descriptions in Section C when reques-ted by the Government via the issuance of a TO.

5.1 Hourly Rates

Contractor shall provide the following hourly rates for each labor category/position description found in Section C:

*The unloaded labor hourly rate proposed for each labor category/position. This is the minimum hourly rate at which all contract staff working under the particular labor category shall be compensated. If the contractor determines that a particular labor/category position description is nonprofessional and subject to the Service Contract Labor Standards, formerly Service Contract Act (SCA), this rate shall be no less than the applicable wage rate listed on the prevailing wage determination. Please see Section J for Wage Determination No:

2015-4281 Revision No: 3 Date of Revision: 04/08/2016.

*The fully loaded billable hourly rate proposed for each labor category/position. These fixed, fully burdened hourly labor rates include but are not limited to: direct labor (including employee compensation), applicable in-direct expenses, and profit. The rates must also reflect expenses for contract management, including the prepar-ation of invoices, cost and technical proposals, contractor status reports, etc. but must exclude travel re-lated reimburseable direct costs. The Government will not recognize any additional costs which are not made a part of these rates.

*The fully loaded overtime billable hourly rate for each labor category that is subject to the SCA or FLSA.

If the contractor determines that the SCA does not apply or that the labor category is exempt from the FLSA, then this rate shall be the same as the fully loaded billable hourly rate. Compliance with all labor regulations is the responsibilty of the contractor. It is the responsibility of the contractor to determine the applicability of the SCA and other statutes/Executive Orders (e.g. FLSA) as appropriate to the labor categories specified in this contract.

*The contractor shall review all employees in accordance with Section 13(a)(1) of the FLSA as defined by Reg-ulations, 29 CFR Part 541 to determine executive, administrative, professional and other applicable exemptions from overtime pay. The only individual authorized to require and/or approve a written exception shall be the contracting officer.

*Wage conformances, if required, are the responsibility of the contractor and should be requested in accord-ance with the process described on the attached Wage Determination found in Section J.

*In order to receive consideration for award, the contractor shall include these aforementioned rates for the base and each option period at the time of proposal submission. Failure to fully complete the table in Section B.5.2 may result in removal from further consideration for award in accordance with Section L and M.

5.2 Procurement Specific Rate Submission Table (A) CLINs 001-030

*Contractor shall complete the table below to provide the following hourly rates for the base and each option period for each labor category found in Section C.

*Contractor shall enter rates for all cells/labor categories for the base and each option year at the time of pro-posal submission.

*If the contractor determines that a labor category does not have an overtime rate due to non-applicability of the SCLS or an exemption under the FLSA, the Overtime Rate column (column 4) shall be completed using the same Fully Loaded Billable Hourly Rate for that labor category (column 3).

BASE YEAR

09/25/2016- 09/26/2017

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Material Handling Laborer

Material Handling Laborer Overtime (OT)

Warehouse Specialist 003

Warehouse Specialist Overtime (OT)

Logistics Specialist 005

Logistics Specialist Over-time (OT)

OPTION YEAR 1 CLIN Unloaded Labor Hourly Fully Loaded Billable Hourly Rate

09/26/2017- 09/25/2018

Rate

Material Handling Laborer

Material Handling Laborer Overtime (OT)

Warehouse Specialsit 009

Warehouse Specialist Overtime (OT)

Logistics Specialist 011

Logistics Specialist Over-time (OT)

OPTION YEAR 2

09/26/2018- 09/25/2019

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Material Handling Laborer

Material Handling Laborer Overtime (OT)

Warehouse Specialist 015

Warehouse Specialist Overtime (OT)

Logistics Specialist 017

Logistics Specialist Over-time (OT)

OPTION YEAR 3

09/26/2019- 09/25/2020

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Material Handling Laborer

Material Handling Loborer Overtime (OT)

Warehouse Specialist 021

Warehouse Specialist Overtime (OT)

Logistics Specialist 023

Logistics Specialist Over-time (OT)

OPTION YEAR 4

09/26/2020- 09/25/2021

CLIN Unloaded Labor Hourly Rate

Fully Loaded Billable Hourly Rate

Material Handling Laborer

Material Handling Laborer Overtime (OT)

Warehouse Specialist 027

Warehouse Specialist Overtime (OT)

Logistics Specialist 029

Logistics Specialist Over-time (OT)

6. Rate Refreshment

The labor rates are fixed for all IDIQ year periods (base and option years), however, the Contractor may submit a proposal to reduce the fixed labor rates at any time during the life of this IDIQ. The Government will review these proposals and determine if the revised rates are realistic and in the best interest of the Government. If the rates are accepted, the Government will modify the IDIQ by incorporating the revised rates into the IDIQ.

7. Additional Labor Categories/Position Descriptions

At any time and throughout the life of the IDIQ, at the request of the FSI CO, the Contractor may propose addi-tional labor categories, rates, and descriptions in addition to the Government labor categories included in this solicitation and resulting contract. These additional labor categories, rates, and descriptions, will be negotiated on a case-by-case basis, and may be either professional or nonprofessional services. The additional categories, rates, and descriptions proposed, upon determined by the Government that they are fair and reasonable, will be incorporated by bilateral modification into the IDIQ. Any additional labor categories incorporated after contract award shall not fall outside the general scope of this IDIQ as determined by the CO.

8. Acronyms

Contract Line Item Number (CLIN) Contracting Officer (CO) Contracting Officer’s Representative (COR) Contractor Performance Assessment Reporting System (CPARS) Corrective Action Plan (CAP) Department of State (DOS) Defense Security Service (DSS) Dun and Bradstreet (DUNS) Fair Labor Standard Act (FLSA) Government Furnished Equipment (GFE) Government Furnished Information (GFI)

Government Technical Monitor (GTM) Indefinite Delivery/Indefinite Quantity (IDIQ) Joint Clearance and Access Verification System (JCAVS) National Foreign Affairs Training Center (NFATC) Performance Work Statement (PWS) Quality Assurance Surveillance Plan (QASP) Service Contract Act (SCA) Sercive Contract Labor Standards (SCLS) Transition In Plan (TIP) Task Order (TO) Transition Quality Plan (TQP) Transition Out Plan (TOP) Visitor Authorization Request (VAR) Weekly Attendance & Leave Reports (WALR)

Section C- Descriptions/Specifications/Statement of Work

1.1 Preamble

The Department of State Foreign Service Institute (FSI) has a requirement for facility support services at the George P. Shultz National Foreign Affairs Training Center, Foreign Service Institute (FSI) located at 4000 Ar-lington Boulevard, Arlington, Virginia. The training center and institute are located on a 72 acre campus con-sisting of eleven buildings housing students and staff involved in training and support functions. The institute also has two annexes with training spaces located in Rosslyn, Virginia (11,000 square feet.) and (75,000 square feet.), and an office and two training rooms located in the Harry S. Truman Main State building.

FSI is located at the George P. Shultz National Foreign Affairs Training Center in Arlington and is the federal government’s primary training institution for providing training and professional development to personnel of the U.S. Department of State and the Foreign Service community. In addition to the State Department person-nel, the center provides training for more than 47 other government agencies. The Office of the Executive Dir-ector for Management (FSI/EX) is responsible for the management and operational functions of FSI in support of training programs at the facility.

1.2 Introduction & Scope

The vendor will provide the FSI/EX General Services Office (GSO) with experienced personnel to perform all tasks related to the labor/facility support efforts of FSI for the programs, activities and functions of the DOS in the George P. Shultz NFATC, FSI and other DOS buildings in the metropolitan Washington, D.C. area. Per-sonnel must be able to perform all tasks as outlined in the Standard Operating Procedure (SOP) such as, but not limited to:

• Lift 50 pounds

• Move furniture to and from an office or classroom or to other annexes

• Set up various classroom configurations in classrooms and other annexes

• Loading and unloading trucks

• Deliver equipment and supplies to offices, classrooms or other annexes

• Rearrange, deliver, and set-up or remove office furniture

• Dismantle old system furniture fixtures

• Drive the FSI Government van to transport personnel, equipment, or supplies

• Perform monthly 10% random inventory of warehouse supplies

• Perform monthly storage room inventory reports

• Conduct floor inspections twice per day with the inspection checklist

General performance requirements of vendor’s employees in all labor categories:

• Fluency in speaking, reading, and writing the English language

• Possess a valid driver’s license

• Ability to perform physical labor in all categories

• Posses superior organizational, oral, and written communication skills

• Possess the ability to follow directions, and exercise independent judgement when necessary

1.3 Incorporation of Contractor's Technical Proposal

The contractor shall provide administrative and program support services in accordance with its technical pro-posal and any revisions submitted in response to this solicitation prior to contract award. The final version of the contractor’s technical proposal is incorporated into Section C by reference. The awarded contractor shall also furnish the CO with a soft copy of the technical proposal (.pdf file) at time of award notification. This soft copy will be incorporated as an attachment to the contract award document.

1.4 Assumptions

*The contractor shall provide staff that is capable of performing all tasks for all position descriptions/labor cat-egories stated in this PWS. The Government may provide training for any required tasks that will be unique to the DOS (see section C.1.9- Training for additional information).

*Contractor shall adhere to all U.S. Government, DOS, FSI, and FSI/GSO regulations and procedures. The awarded Contractor will adhere to all written SOPs both presently in place and those which may be identified as necessary to clarify the FSI mission and do not unduly add to the scope of the contract. Current SOPs, if applic-able, will be made available at the post-award orientation. All SOP changes and/or newly created SOPs will be developed and implemented unilaterally by the Government. During the lifecycle of the IDIQ, the COR will provide updates/new SOPs to the awarded contract company once finalized and will provide an implementation date of said SOPs in order for the vendor to properly prepare it's employees of the changes.

*Products developed under this contract shall be property of the U.S. Government in accordance with the Rights in Data Clause, 52.227-14

1.5 Qualifications

*All labor categories require contractor staff to have, at minimum, the following qualifications:

-U.S. citizenship -Fluency in the English Language -A high school diploma

- Possess a valid driver's license -Ability to perform physical labor in all categories -Effective oral and written communication skills -The ability to follow technical direction as delivered by the CO, COR, ACOR, or GTM.

-The ability to interact effectively in a multicultural setting -Ability to exercise independent judgement when necessary

*The following qualifications and experience are desirable but not required, and may bring added value to the Government. Proposed contractor staff with the following qualifications and experience may re-ceive recommendation over candidates with only the minimum qualifications listed above:

-Work experience in a warehouse or facility support service capacity -Extra certifications not required by this contract but support facility and warehouse services

1.6 Funding Estimate

The Government estimates funding each full time position for a standard of 1880 hours per year. This estimate is non-binding and subject to change per the needs of each FSI program and may vary on a TO or position basis.

The Government anticipates that the majority of incumbent personnel are full time (40 hours per week), al-though the need for new part time positions may arise in the future.

1.7 Labor Categories/Position Descriptions

CLIN 1- Material Handling Laborer (21040) (12 people needed):

Four material handling laborers must possess a Secret Level Clearance.

Material Handling Laborers will:

• Assist in the loading and unloading of trucks and in moving or relocating items to the warehouse or within the facility.

• Ensure that items are appropriately marked for storage in authorized designated areas of the facility

• Assist in setting up classrooms and in the movement and arrangement of office furniture and other equip-ment in accordance with approved work orders and orders from the COR

• Set-up classrooms. If set-up occurs during the days, clean classrooms, e.g. whiteboards erased, tables wiped off (if necessary)

• Ensure supplies such as easel’s, easel pads, whiteboard markers, and cleaner are made available in all classrooms.

• Perform additional room setups for conferences and special events as necessary.

• Assemble furniture and deliver items to requesting office or prepare them for pickup;

• Participate in periodic physical inventories of warehouse items and items stored in storage rooms.

• Assist with space renovations by moving boxes, furniture or equipment and dismantling furniture for use in an office or for surplus.

• Deliver copy paper and card stock to offices.

• Drive official government vehicle as required to transport personnel, deliver messages, documents, pack-ages, mail or equipment to other facilities, annexes or government agencies.

• Assist with marking and palletizing surplus property for shipment to disposal facilities.

• Troubleshoot and analyze problems with paper shredders

• Use forklift, motorized pallet jacks and other warehouse equipment as necessary (At a minimum, four ma-terial handling laborers must possess forklift certifications and licenses).

*Vendor is responsible for providing personnel that are certified and licensed in forklift operations and main-taining those certifications and licenses throughout the lifetime of the IDIQ.

Required Qualifications:

Possess a high school diploma 2-4 Years’ experience setting up and rearranging classrooms, dining rooms or special events

Recommended Qualifications:

Possess a working knowledge of Microsoft Word and Excel

Requirements:

• Utilize and document the Room Reservation Form for all classroom set-ups

• Utilize the GSO work order form to plan, organize and schedule projects assigned. Work order form is used for:Utilize the “Room Setup Customer Feedback Form” for all new classroom setups

• Office space renovation

• Office reorganization, rearrangement and, renovation

• Breaking down furniture

• Delivering equipment, furniture and, boxes

• Office moves

• Special events details for set-up

• Fill out and complete the “Building Floor Inspection” sheet to inspect assigned floor twice daily (morning/afternoon)Fill out and complete the “Classroom Usage Report” twice daily (morning/afternoon)

• Floor Management

• Chairs, tables, equipment located in hallways

• placed back in classrooms or office

• Fill out and complete the “Classroom Usage Report” twice daily (morning/afternoon)

CLIN 2 – Material Handling Laborer (21040) (overtime rate)

All qualifications and requirements in CLIN 1 above apply for CLIN 2.

CLIN 3- Warehouse Specialist (Warehouse Worker) (21410) (3 people needed):

All Warehouse Specialists must possess a Secret Level Clearance.

The warehouse specialist will:

• Assist in the loading and unloading of trucks, and in moving or relocating items to the warehouse.

• Unpack and process received shipments, ensuring that all items ordered were received,

• Complete a government receiving report

• Place items in the appropriate warehouse locations.

• Process supply requests for expendable office supplies, ensuring that all items requested are pulled from stock locations, delivered to and signed for by the requesting office.

• Ensure a copy of all receiving documents with location codes (Bar Codes) are supplied to the Inventory Control coordinator for updating of inventory records.

• Assist in the marking of all non-expendable property and equipment for tracking purposes, also that all equipment leaving the warehouse has proper documentation for issuance.

• Assist with marking and palletizing surplus property for shipment to disposal facilities.

• The warehouse specialist will receive, deliver, document and record all aspects of the Asset Management process

• Manage the burn bag shredding process

• Use forklift, motorized pallet jacks and other warehouse equipment as necessary (All Warehouse Specialists must be forklift Certified and Licensed. Incumbent will maintain strict access control to the warehouse in accordance with posted authorized access list.

*Vendor is responsible for ensuring personnel are certified and licensed in forklift operations and maintaining those certifications and licenses throughout the lifetime of the IDIQ.

Required Qualifications:

High School Diploma and must have three to four years warehouse experience.

Possess a working knowledge of Microsoft Word and Excel.

Requirements: Warehouse specialists will utilize the following forms or documents:

• DS-127 form – Receiving Report for delivery of items with a Purchase Card or Purchase Order

• DS-584 form – Property Transfer Form – on all equipment being moved from the warehouse or for surplus

• E-Supply form – for the order and delivery of all supplies – FSI Internal document – E-Supplies

• Asset Management Worksheet – to manage the equipment that is being tagged with an FSI Bar Code for Asset Management Records

• Sticker Management – “Unclassified” that are placed on all data storage equipment

• Computers

• Monitors

• FAX Machines

• Scanners

• Printers

• Shredders

Reports: Warehouse specialists will complete the following reports:

• Daily/Monthly Accomplishment Report (Warehouse)

• Daily/Monthly Warehouse Card Stock/Delivery Report

• 10% Random Warehouse Inventory Report

Warehouse specialists will complete the reports daily and submit them to the Logistics Specialist to com-pile and submit to the COR.

CLIN 4 – Warehouse Specialist (Warehouse Worker) (21410) (overtime rate) All qualifications and requirements in CLIN 3 above apply for CLIN 4.

CLIN 5- Logistics Specialist (1 person needed) (Management is not covered under the Service Contact Act):

**The Logistics Specialist will also serve as the Key Program Manager (KPM) and must possess the ability to perform all functions listed under this position description and be the main point of contact for all issues that may arise under the contract. The KPM shall have the authority to represent their company to the CO and the

COR.

The Logistics Specialist must possess a Secret Level Clearance.

The incumbent will perform or meet the following duties, functions, and responsibilities:

• Provide professional coordination and leadership in the execution of the duties of the position

• Serve as the customer main point of contact for approved requests

• Provide overall leadership and guidance for all vendor personnel assigned to the Facility Support Services contract TO. The incumbent is ultimately responsible for the quality and efficiency of the task order to in-clude both technical issues and the business process operation.

Assign tasks to contractor personnel

• Supervise ongoing logistical efforts and manage overall task order performance. The incumbent will com-mit vendor personnel for the warehouse logistics organization

• Make decisions for the vendor’s organization in response to government issues or problems.

• Be readily available to respond to customer questions, concerns and comments

• Be proactive in alerting the Government to potential contractual or programmatic issues.

Required Qualifications:

High School Diploma with a minimum of two years management experience.

Completions of program manager courses or training recommended Knowledge of Microsoft Word and Excel

Requirements:

The Logistics Specialist is responsible for all activities assigned by the COR, FSI Policy and Procedures and in accordance with GSO Work Orders, Room Reservation System and E-Supplies. The Logistics Specialist will ensure accomplishment of a monthly 10% Random Supply Inventory.

The Logistics Specialist will provide monthly statistical reports of activities (e.g. room set-ups, work orders completed, etc.) to the COR. An SOP for Facility Support Services is available and used as a guide on how to complete the following reports:

Reports:

• Yearly Accomplishment Report (Fiscal Year)

• Daily/Monthly Accomplishment Report

• Warehouse Daily/Monthly Accomplishment Report

• Warehouse Daily/Monthly Card Stock/Paper Inventory Report

• Daily/Monthly Paper Stock/Delivery Report

• Storage Closet Inventory Report

• 10% Random Warehouse Inventory Report (Monthly)

• Government Vehicle Mileage/Usage Report

• Daily Personnel Attendance Report

• Bi-Weekly Time Sheets

CLIN 6 – Logistics Specialist (overtime rate) All qualifications and requirements in CLIN 5 above apply for CLIN 6.

1.8 Key Personnel

In order to ensure a smooth and orderly startup of work, it is essential that the KPM and Alternate Key Program Manager (AKPM) be specified in the Contractor's proposal, are available on the effective date of the initially obligated TO. If these personnel are not made available at that time, the Contractor must notify the Government CO and show cause. If the Contractor does not show cause, the Contractor may be subject to default action. No substitution or replacement of the KPM or AKPM shall be approved within the first twelve (12) months after the first TO obligation unless the substitution is necessitated by illness, death, or termination of employment.

The Contractor shall not remove or replace the KPM or AKPM without the written agreement of the CO. Prior to utilizing employees other than the specified personnel, the Contractor shall notify the Government CO and the COR. This notification must be at least ten (10) business days in advance of any proposed substitution and must include justification for the replacement. In addition, resume(s) of proposed substitution(s) of personnel who have qualifications that are equal to or better than those of the person being replaced must be included. The Government will inform the Contractor if the substituted personnel are approved and the Contract will be modi-fied to reflect any approved changes of key personnel. The Government will not approve substitutions for the sole convenience of the Contractor. The Contractor is herewith notified that employee recruiting and employee retention practices shall be monitored on a regular basis. Additionally, the assigned KPM and/or AKPM shall be physically available at the mentioned government facilities within 24 hours of a meeting request.

The Contractor shall identify two (2) individuals assigned one (1) as the KPM and two (2) as the AKPM for the subsequent TO resulting from the IDIQ award from this solicitation. At a minimum, for this requirement the Government requires that the Logistics Specialist be the KPM. The AKPM can be identified at the discretion of the Contractor Company and will only be acting in the AKPM capacity should the KPM be unavailable. The in-dividuals selected for these key personnel positions must be an employee of the Prime Contractor. The KPM and the AKPM must demonstrate the experience, skills and authority to manage this effort. They must have the functionality and have authority to represent their company to the CO and the COR. The resumes submitted are not limited to the above descriptions; please illustrate their capability to successfully perform this function.

In the event that the performance of assigned Contractor personnel or any substitute(s) is determined by the Government to be unsatisfactory at any time during the life of the TO, the Government reserves the right to re-quest and receive an equal replacement resume within five (5) business days of receipt by the Contractor of written notification. Following the resume submittal, the contractor will have an additional five (5) business days to provide the actual person that will fill this position, if the Government approves the proposed candidate.

The timeline of ten (10) total business days to supply actual personnel, may be subject to change due to that nature of the situation and may result in the incumbent having to provide personnel on an expedited timeline.

Notification will include the reason for requesting replacement personnel.

This position is the Contractor’s responsibility and the awardee will not bill the Government for the hours com-pleted in TO performance. However, the AKPM can be another Contractor that is working onsite (i.e.Warehouse Specialist), but the KPM and AKPM duties must not interfere with the duties required by the position the Contractor is in. As a non-billable position, the KPM and AKPM duties cannot reflect escalation in price for the extra duties being placed on the Contractors being double tasked. Additionally, both, the KPM and the AKPM will require a Secret clearance. All of the positions in section C.1.7 will not be required to provide a letter of intent as the incumbent personnel will be provided a Right of First Refusal before any Contractor takes control of the contract.

1.9 Training for Contractors

The Government may provide training for any required tasks that are specific to the DOS. The Contractor Company shall provide company-specific orientation to their staff and initial and continual training at its own expense to maintain skills at a level in keeping with industry standard certifications as well as maintaining any certifications that are required per the position descriptions/labor categories.

With the exception of DOS specific training that is approved, sponsored, and paid by the Government, training cannot occur on government property. The Government will not allow costs, nor reimburse costs associated with the Contractor Company training employees in an effort to attain and/or maintain minimum personnel qualification requirements of this IDIQ.

1.10 Compensation Plan

*In accordance with the policy set forth in FAR 22.11- Professional Employee Compensation, any professional services labor categories under this contract must, at a minimum, offer the same level of compensation plan/ fringe benefits as non-professional services. This applies to any new or additional labor categories added under the contract in accordance with Section B.7.

*Joint Venture entities must ensure uniform application of one compensation plan across all contract staff work-ing under this contract. If applicable, contract staff employed by subcontractors shall receive the same Com-pensation Plan/fringe benefits detailed in the technical proposal.

1.11 Subcontracting Management Plan (if applicable)

The Contractor shall provide proposed subcontractor selection (including subcontractor DUNS numbers) and management processes to include:

1. Criteria used in awarding subcontracts;

2. Subcontractor management structure and, the level of corporate oversight;

3. Processes that will be used to ensure consistent satisfactory performance of subcontractors;

4. On-site subcontractor management with respect to work schedules, change order requests, and quality of work;

5. Review of subcontractor proposals for cost and schedule impacts prior to submission to the Government;

6. Measures used by the Contractor to prevent labor violations and actions taken to resolve violations of the

Service Contract Labor Standards, Davis Bacon Acts, Fair Labor Standards Act, and other labor statues as applicable.

Once performance has commenced, the prime contractor shall not alter any subcontractor arrangements (e.g. re-moving, replacing, add additional subcontractors, etc.) detailed in the Subcontracting Management Plan without the prior written consent of the CO.

1.12 Staffing Plan and Requirements

When a service contract succeeds a contract for performance of the same or similar services, as defined at 29 CFR 9.2, at the same location, the successor contractor and its subcontractors are required to offer those service employees that are employed under the predecessor contract, and whose employment will be terminated as a result of the award of the successor contract, a right of first refusal of employment under the contract in posi-tions for which they are qualified. The Government will provide a list of the incumbent personnel on the date of award, including contact information. The Contractor Company is responsible for submitting the right of first refusal results ten (10) business days after contract award.

Upon receiving requests from the Government to fill new positions, positions not already filled by incumbent personnel, or upon replacement of departing incumbent individuals, the Government reserves the right to review resumes and screen candidates to ensure their ability to meet the requirements of this IDIQ (see Performance Standards for New and Backfill Task Order positions).

Should the Contractor Company choose to replace, remove, or reassign any individual providing services under this IDIQ, the company must provide a written notice to the COR, ACOR and CO. The notification will be made as soon as possible to provide program office with the greatest amount of time to plan for and ascertain the impact the change will have on program functions.

In the event that the performance of the awarded Contractor Company’s personnel is determined by the Gov-ernment to be unsatisfactory at any time during the life of the Contract, the Government reserves the right to re-quest and receive satisfactory personnel replacement within five (5) business days of written notification provided to the Contractor Company.