SFSIAQ14Q4002.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SFSIAQ14Q4002

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

05/02/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Aye Aye Maw

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL mawaa@state.gov

8. OFFER DUE DATE / LOCAL

TIME

06/03/2014 16:00:00

CODE FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 611430

SIZE STANDARD: $0

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SERVICES NO SHIPPING REQUIRED

SERVICES NO SHIPPING REQUIRED

WASHINGTON, DC 20520

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FSIBUCODE18a. PAYMENT WILL BE MADE BY

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __4__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Erin E. Williams 31c. DATE SIGNED

05/02/2014

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SFSIAQ14Q4002

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Performance Work Statement C.2 Performance Metrics

E Inspection and Acceptance E Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data G.2 Contract Administration Data - Travel

H Special Contract Requirements H Requirements

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012)

(DEVIATION)

H.2 Observance of Legal Holidays and Government Closure

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

I Contract Clauses 52.202-1 Definitions (Nov 2013) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) 52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications - Commercial Items (Nov 2013)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) L Instructions

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

52.216-27 Single or Multiple Awards (Oct 1995) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) M.1 Evaluation Factors 52.212-2 Evaluation - Commercial Items (Jan 1999)

A Solicitation Delivery Instuctions

Address Offers to:

Offerors shall return the complete solicitation package (see section L.1 for instructions) via courier service such as FedEx, UPS, etc. or hand carried in accordance with FAR 52.212-1. There is no page limit and under no circumstances will electronic copies be accept-able.

Any offer received at the address designated for receipt of offers after the date and time specified elsewhere in this solicitation for re-ceipt of offers shall be processed in accordance with the late offers provision of this solicitation.

Delivery Addresses:

1. Hand carried packages should be delivered to the address below. Please expect a 15-30 minute wait for pick up.

FSI will be open for delivery of hand carried packages from 8:30am - 5:00pm

Visitor’s Center 4000 Arlington Blvd Arlington, VA 22204

Once in the Visitor’s Center, request the Security Officer to contact Erin Williams at extension 2-6803 or Eric Modrak at extension 2-6772 for pick up. Note, the offer is not considered accepted until it is in the possession of an acquisitions representative and is date and time stamped.

1. Courier Service (FedEx, UPS, DHL, etc.) should be addressed as follows:

Office of Acquisitions Department of State Foreign Service Institute 4000 Arlington Boulevard Arlington, VA 22204 ATTN: Erin Williams

RM: F-2130

The United States Postal Service (USPS) does not deliver to 4000 Arlington Boulevard. Do not send anything via the USPS.

Authorized Negotiators The offeror shall, in the spaces provided below, fill in the names of all persons authorized to negotiate with the Government in con-nection with this request for quote. (List the names, titles, telephone numbers and electronic mail address of the authorized negotiat-ors.)

001 Area Studies Course Coordinator 2 Day Course Base Year

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

002 Area Studies Course Coordinator 2 Day Course Option Year 1

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

003 Area Studies Course Coordinator 0.00 EA

SFSIAQ14Q4002

Line Item Summary

Solicitation Number:

SFSIAQ14Q4002

Contract Number: Title: Regional Course Coordinators

SPAS/AS

Date of Solicitation:

05/02/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

2 Day Course Option Year 2

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

004 Area Studies Course Coordinator 2 Day Course Option Year 3

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

005 Area Studies Course Coordinator 2 Day Course Option Year 4

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

006 Area Studies Course Coordinator 3 Day Course Base Year

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

007 Area Studies Course Coordinator 3 Day Course Option Year 1

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

008 Area Studies Course Coordinator 3 Day Course Option Year 2

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

009 Area Studies Course Coordinator 3 Day Course Option Year 3

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

010 Area Studies Course Coordinator 3 Day Course Option Year 4

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

011 Area Studies Course Coordinator 5 Day Course

0.00 EA

Base Year

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

012 Area Studies Course Coordinator 5 Day Course Option Year 1

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

013 Area Studies Course Coordinator 5 Day Course Option Year 2

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

014 Area Studies Course Coordinator 5 Day Course Option Year 3

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

015 Area Studies Course Coordinator 5 Day Course Option Year 4

0.00 EA

Doc Ref No: 10314235140 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

B.1 Supplies or Services and Prices

Section B – Supplies or Services, and Prices/Costs B. 1. The Foreign Service Institute, Department of State, anticipates the award of multiple Blanket Purchase Agreements (BPAs), which establishes the terms and conditions applicable to future pur-chases and orders.

B. 2. The services shall be performed in accordance with Section C –Description, Specifications, and Statement of Work and as further described elsewhere in this document.

B.3 Contractor shall provide a PER SESSION fully loaded, firm fixed rate as outlined.

B.4 Contractor may choose to apply/provide quotes for just one and/or multiple geographic regions as outlined in Section C. Multiple Blanket Purchase Agreement Awards will be made per CLIN/regional area

For quoting purposes, a 'session' equals a two day course Area Studies Course Coordinator - 2 Day Course (On or about) CLIN 001 Base Year: $__________ per session August 1, 2014 - July 31, 2015 CLIN 002 Option Year 1: $__________ per session August 1, 2015 - July 31, 2016 CLIN 003 Option Year 2: $__________ per session August 1, 2016 - July 31, 2017 CLIN 004 Option Year 3: $__________ per session August 1, 2017 - July 31, 2018 CLIN 005 Option Year 4: $__________ per session August 1, 2018 - July 31, 2019

SFSIAQ14Q4002

Line Item Summary

Solicitation Number:

SFSIAQ14Q4002

Contract Number: Title: Regional Course Coordinators

SPAS/AS

Date of Solicitation:

05/02/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

For quoting purposes, a 'session' equals a three day course Area Studies Course Coordinator - 3 Day Course (On or about) CLIN 006 Base Year: $__________ per session August 1, 2014 - July 31, 2015 CLIN 007 Option Year 1: $__________ per session August 1, 2015 - July 31, 2016 CLIN 008 Option Year 2: $__________ per session August 1, 2016 - July 31, 2017 CLIN 009 Option Year 3: $__________ per session August 1, 2017 - July 31, 2018 CLIN 010 Option Year 4: $__________ per session August 1, 2018 - July 31, 2019

For quoting purposes, a 'session' equals a five day course Area Studies Course Coordinator - 5 Day (On or about) CLIN 011 Base Year: $__________ per session August 1, 2014 - July 31, 2015 CLIN 012 Option Year 1: $__________ per session August 1, 2015 - July 31, 2016 CLIN 013 Option Year 2: $__________ per session August 1, 2016 - July 31, 2017 CLIN 014 Option Year 3: $__________ per session August 1, 2017 - July 31, 2018 CLIN 015 Option Year 4: $__________ per session August 1, 2018 - July 31, 2019

Section C- Descriptions/Specifications/Statement of Work

C.1 Performance Work Statement

SCHOOL OF PROFESSIONAL AND AREA STUDIES

STATEMENT OF WORK FOR COURSE COORDINATORS FOR

AREA STUDIES COURSES

1.0 INTRODUCTION

The Department of State's National Foreign Affairs Training Center, Foreign Service Institute (FSI) provides training and professional development to personnel of the Department of State and the Foreign Service community. The mission of the Area Studies Division of the School of Professional and Area Studies (SPAS/AS) at the Foreign Service Institute (FSI) is to provide members of the foreign affairs community with the essential knowledge of the country or region in which they work in order that they may advance the for-eign policy objectives of the United States of America (US).

Area Studies is committed to enhancing the capacity of United States Government personnel to understand, interpret, and affect inter-national relations. We believe that the functional, linguistic and cross-cultural skills of the foreign affairs practitioner must be fully in-tegrated into knowledge of the social, political, cultural, economic, religious, and government policy dimensions of foreign countries and regions.

2.0 BACKGROUND

The FSI/SPAS/Area Studies Division's courses cover history, politics, economics, religion and culture, with an emphasis on relevant global issues and United States interests and challenges. We intend to establish a community of contractors to teach a variety of Area Studies courses

This purpose of this solicitation is to establish multiple Blanket Purchase Agreements (BPA). This solicitation is not for United States Government Civil Service jobs. Performance of these services will occur only as authorized by specific task orders detailing dates, tasks, and schedules. There is no specific commitment by either party, until dates, tasks, and schedules are mutually negotiated by in-dividual order. Orders will be issued under the resulting BPA based upon the government's need and according to FSI's determina-tion of what is most advantageous to the US Government (USG).

3.0 REQUIREMENTS

The Foreign Service Institute is seeking contractors for professional teaching services required by the Department of State and the Foreign Service Institute to:

Design and conduct Regional, Sub-regional or Country –specific Area Studies Courses and parts of the Courses that highlight the key historical, political, economic, and socio-cultural themes for the region, sub-region or country, American interests and policy issues and how the US and USG policy are perceived.

The Area Studies Division is organized into the following geographic regional programs:

Sub-Saharan Africa, Asia, South and Central Asia, Europe, Near East/North Africa, Russia/Eurasia and Western Hemisphere. Each of these has a Regional Chair, most of whom are USG employees and will serve as the Contracting Officer’s Representative (COR) for contracts for that geographic region. Classes are taught at the regional, sub-regional or country-specific level and meet on consecutive days, whose total number will differ from course to course.

Classes are taught for two weeks, currently five times a year based on student enrollment. Class structure varies by geographic region.

In most cases, Regional Chairs will teach / coordinate the first week. However, depending on the Regional Program contractors may teach / coordinate a few days of the first week, the whole first week, a few days of the second week or the whole second week. Please see section 4.0 for a breakdown by Region of the courses on which contractors can bid.

Class time is estimated to be 6-7 hours per day between 8:30am – 4:30pm. The contractor must be available before and after class time to ensure the classroom is ready and to do other administrative tasks.

Course Cancellation Contractor Compensation:

If a course is cancelled, the contractor would have to prove to the COR how much preparation has been completed. The COR would approve the percentage of the per session rate to which the contractor is entitled.

3.1 Area Studies courses are designed to teach people how to work effectively in the countries and cultures to which they are assigned.

Parts of the courses or the whole course may be taught / coordinated by contractors, who also bring in guest subject matter experts from universities, government, and private organizations. An Area Studies course is designed with experienced, adult learners in mind. Thus a central feature is the seminar format involving active participation of the students facilitated by the person teaching / co-ordinating the course. The seminar format does not preclude some or all of the following types of activities: presentations, discus-sions, field trips, participatory activities by class members, readings, audio-visual materials, homework, papers, tests, quizzes and in-dependent study, in order to highlight the key historical, political, economic, and socio-cultural themes for the region as well as Amer-ican interests and policy issues.

Students will be required to research and report on a topic linked to both their country of assignment and to the specific position they will fill there. The topics and reports will be approved and evaluated by the course chair in accordance with current FSI procedures.

3.1.1 More specifically, the contractor will:

-- organize and conduct the Area Studies Course or part of a course given during the contracted period based on knowledge of the area and currently available pertinent resources.

-- submit a syllabus for each course or part of a course by the deadline specified by FSI.

-- submit a course schedule along with the course syllabus.

-- provide material for the students to read and view before the course starts, with the pre-reading/viewing material serving as the basis for class discussion.

-- facilitate seminar sessions -- introduce guest subject matter experts, lead class discussions, present study materials, and evaluate student participation;

-- make presentations as part of the course;

-- meet with Regional Chair on a regular basis, with regard to the course planning or problem areas;

-- meet once per course with Contracting Officer Representative (COR);

-- provide updated and timely reading lists that include audio-visual and web-based materials as well as bibliographies that will al-low the foreign service professionals to remain up to date in the study of the country or region on which the course is taught.

-- attend all in-class activities. In the rare event that a contractor course coordinator cannot be present, he or she MUST provide the COR a minimum of one week in advance, with a written request for permission to be absent;

-- this request must include the reason for the absence, and if the absence is approved, the name of the person to whom the contractor has subcontracted the session;

-- the Contractor MUST cover this absence by subcontracting to a qualified substitute Contract Coordinator to fulfill all terms of this contract during the absence; Substitutions for the instructor must receive prior approval by the Regional Chair or Division Director and all substitutions must have equivalent verifiable experience. Successful past performance in training for the US Government is highly desirable;

-- if the request is approved, the contractor may invoice for the given session and must compensate the subcontractor from the funds he or she receives from the contract;

-- counsel students on information sources and other matters related to their geographic interest;

-- prepare evaluations of students according to current Foreign Service Institute policy;

-- contribute to the updating of the bibliography, videography and web-based material for use in the Area Studies Sessions;

3.1.2 The contractor will provide the following Administrative Services:

-- recommend as presenters in the course, guest subject matter experts who are recognized authorities from government, academ-ic, diplomatic and business fields. If the guest subject matter experts are approved by Area Studies, the Department of State will pay honoraria and related expenses when appropriate.

-- submit letters of honoraria to the support staff for processing at least three weeks in advance of the event which the honoraria is to cover;

-- advise the support staff of the Area Studies Division immediately when there is a change of guest subject matter experts;

-- ensure that the classroom has adequate resource materials such as maps, videos, and readings;

-- when course and audio-visual materials are taken to a classroom, ensure that they are returned to their stored area;

-- maintain a regular record of student attendance on a roster provided by the Area Studies Division; the roster will be returned to the Area Studies Division after each class session and remain there for confirming student attendance;

-- administer in class evaluations in accordance with FSI requirements. We currently plan to evaluate the students based on their scores on an in-class exam and on their written and/or oral projects.

-- produce an evaluation of each student in accordance with FSI requirements.

-- ensure that course evaluations are turned in by each participant prior to his/her departure; these course evaluations are given to the Regional Chair and subsequently to the Director of the Area Studies Division;

-- review with the Regional Chair and/or Area Studies budget staff , the course financial plan spreadsheet and operate the course with-in budget projections. Discuss in advance with the Regional Chair any situation / request that does not conform to the course financial plan and obtain advance approval for any such requests.

4.0 SPECIAL INSTRUCTIONS FOR OFFERER

The Area Studies division seeks country specific expertise from its contractors, even if a given course is taught at the regional or sub-regional level; or expertise on a given lecture topic. Bidder should identify any such expertise in proposal.

A course equals the number of class days plus the preparation and administrative time that accompanies them. Some offerings will re-quire more preparation and administrative time than other offerings. However, on average we anticipate preparation time will be 2-3 times the amount of class time, for example, 12 hours of administrative and preparation time per teaching day. Bid rates should be fully loaded and preparation time should be built into this rate.

Bidder should indicate which course or courses he or she is bidding on.

Offerors must provide the credentials for each proposed individual as well as indicate the course(s) that individual would teach. Each bidder or proposed individual should supply a sample syllabus of a course that individual has taught at another institution on a subject matter similar to what they would be teaching at FSI. Offerors should only submit resumes of proposed individuals who are available to perform on the contract. FSI will select the individuals whose qualifications meet our needs. In principle, substitutions are not ac-ceptable, but under the circumstance that a course must be offered and there is no qualified person available to teach / coordinate that course, a substitute may be considered if that person’s qualifications are approved by the COR.

The list of courses taught by the Area Studies division of the Foreign Service Institute can be found in the second attachment in www.fbo.gov entitled, Foreign Service Institute, Area Studies Division Courses. Some of the courses listed below are taught / coordinated by Regional Chairs and thus not currently available for bid.

Courses that are currently available for bid are highlighted within the attachment. All courses are five weekdays in length unless oth-erwise specified.

FY15 course dates are scheduled, but may be subject to change. Offerings may be added or cancelled on an as needed basis as de-termined by the Area Studies Division. For subsequent years, dates will be announced prior to the start of the fiscal year.

Offering 1 (10/14/14-10/24/14)

Offering 2 (2/23/15 - 3/6/15)

Offering 3 (4/20/15 - 5/1/15)

Offering 4 (6/15/15 - 6/26/15)

Offering 5 (8/24/15 - 9/4/15)

C.2 Performance Metrics

Advanced Area Studies Performance Metrics All BPA Calls issued off of this contract will be closely monitored by the Contracting Officer's Representative (COR) throughout the contract base year and will be reported upon at a minimum one time annually at the conclusion of each base/option year period as a determination will be made whether to exercise the subsequent option year. Listed below are the performance metrics by which the contractor will be evaluated in addition to the contractor's adherence to Performance Work Statement (PWS) requirements.

The contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities. The Course Chair will be evaluated on a scale (Low 0- High 5). To be considered successful the Course Chair will need to score a minimum of four (4) in all categories listed below.

5 - Superior:

Contractor routinely demonstrates outstanding understanding of SOW requirements for the awarded course segments and significantly exceeds performance standards. Contractor has exceptional strengths that significantly benefit the Government.

4 - Excellent:

Contractor demonstrates excellent understanding of SOW requirements for the awarded course segments and exceeds performance standards. Contractor has one or more strengths that significantly benefit the Government.

3 - Acceptable:

Contractor demonstrates acceptable understanding of SOW requirements for the awarded course segments and has an approach that meets performance standards. Contractor is an acceptable solution and has few or no strengths that benefit the Government.

2 - Fair:

Contractor routinely demonstrates shallow understanding of SOW requirements for the awarded course segments and approach.

1 - Poor:

Contractor routinely fails to demonstrate understanding of SOW requirements and approach.

Quality:

The Course Chair must adhere to the requirements as outlined in the PWS and deliver a high quality product. Multiple measure-ments will be used to formulate a rating between 0-5 for this evaluation including survey feedback from student course evaluations, Regional Chair, and Contracting Officer Representative (COR).

Timeliness of Performance:

The Course Chair must adhere to the deadlines specified by the Regional Chair and the COR with regard to the: syllabus, course schedule, required meetings and arrangement for speaker engagement. The rating between 0-5 will be formulated by the COR based on his/her observation and input from the Regional Chair.

Customer Satisfaction:

The Course Chair must provide effective customer service to the internal FSI clients of this contract- COR, Course Chairs, staff, and students - per their duties in the PWS. Multiple measurements will be used to formulate a rating between 0-5 for this evaluation;

student evaluations, FSI staff feedback, and COR observations. The COR will use his/her expertise and general observance of interac-tions and customer service with FSI staff, and students. The COR's observations will include timeliness of responses to inquiries and requests within the scope of the contract, and providing proper notice for absences.

Cost Control:

The Course Chair must review financial plan spreadsheets as required by the Regional Chair and outlined in the PWS, and oper-ate the course within provided budget projections. The Course Chair shall discuss in advance any situation/request that does not con-form to the course financial plan with the Regional Chair. The rating between 0-5 will be formulated by the COR based on his/her ob-servation and input from the Regional Chair.

Section E- Inspection and Acceptance

E Inspection and Acceptance

Section E – Inspection and Acceptance

E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM), a Contracting Officer's Representative (COR) or an Alternate COR when specified.

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration:

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; us-ing good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

C. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

E.3 All work performed under this task order shall be of the highest quality standards, consist-ent with the best industry practices, to assure timely provision of services, optimum Department of State satisfaction, and adequate protection of Government assets.

Section F- Deliveries or Performance

F Deliveries or Performance

Section F – Deliveries or Performance F.1- PERIOD OF PERFORMANCE (On or about) This Blanket Purchase Agreement is for one base year with four one-year options. Actual BPA Calls for ser-vices may be issued any time from date of award, provided the option year is exercised. Specific dates and number of hours will be coordinated between the contractor and the Contracting Officer's Representative and specified in each BPA Call.

On or About:

Base Year: August 1, 2014 – July 31, 2015 Option Year 1: August 1, 2015 – July 31, 2016 Option Year 2: August 1, 2016 – July 31, 2017 Option Year 3: August 1, 2017 – July 31, 2018 Option Year 4: August 1, 2018 – July 31, 2019

F.2 PLACE OF PERFORMANCE

F.2.PLACE OF PERFORMANCE

Services under this contract will be performed primarily at the Government's facility located at the George P.

Shultz National Foreign Affairs Training Center (FSI) at 4000 Arlington Boulevard, Arlington, VA 22204.

F.3 NORMAL HOURS OF OPERATION

The normal hours of operation at FSI are Monday through Friday from 8:15 am to 5:00 pm.

F.4 GOVERNMENT CLOSURES AND CANCELLATIONS

Should the Federal Government or the Department of State, Foreign Service Institute, close for any reason (e.g.

weather, terrorist threat, emergency situation, etc.) the contractor shall not be paid for that day. If the support service is rescheduled, the contractor will be given an opportunity to provide services on a new date.

If training is cancelled at the convenience of the Government (due to low enrollment, schedule change, or other reason), the cancellation will be communicated to the contractor from the Con-tracting Officer or the Contracting Officer Representative (COR) or the Government Technical Monitor. If a course is cancelled, the contractor would have to prove to the COR how much preparation has been completed. The COR would approve the percentage of the per session rate to which the contractor is entitled.

Section G- Contract Administration Data

Clause Title

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data

G.1 NONPAYMENT OF UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his/her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

G.2 SMOKE FREE WORK PLACE

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe, or other tobacco product.

"Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Schultz Center complex; as well as all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment.

Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

G.3 PARKING PROGRAM

All parking related documentation will be given to the awarded contractor at the post-award orientation.

However, it is assumed that all motor traffic regulations will be followed and FSI parking permits will be ob-tained per the General Service Office's guidance.

G.2 Contract Administration Data - Travel

In the event that travel outside of Metropolitan Washington, DC may be required for the delivery of services at U.S. Diplomatic Mis-sions located overseas as well as other locations throughout the United States, all travel will be in accordance with the GSA Federal Travel Regulations and the Department of State Travel Regulations. FSI shall assist the contractor in obtaining the necessary country clearances. All travel arrangements, including air reservations, obtaining passports and visas, are the sole responsibility of the con-tractor.

All travel shall be by common carrier and at the lowest possible cost to FSI. First and business class travel are not authorized under this contract unless specifically approved by the COR. Should overseas travel be necessary, contractor must obtain Defense Base Act (DBA) insurance for their employee. All overseas travel cost, including DBA insurance, will be reimbursed upon invoicing. Contract-or must provide the overhead rate they will charge the Government to process such travel.

GROUP TRAVEL EXPENSES: Certain classes require contractor travel to conference facilities within a two hour drive from Wash-ington DC (official travel is considered to be involved for any class location greater than 50 miles from the Washington DC metropol-itan area). For group travel in which an entire class and Department of State training staff participate, the Foreign Service Institute will generally include the travel costs of the contractor (lodging, meals) in its group booking. The contractor need not quote nor bill separately for travel expenses.

INDIVIDUAL TRAVEL EXPENSES: On occasion, the contractor may be requested to deliver training at domestic US or overseas locations. Local and non-local travel requires prior approval by the COR. The contractor’s travel expenses should be quoted as a sep-arate line item by the contractor once the date and location of the proposed training is known. Travel costs, if necessary, for executive coaching will be included in the session fee.

Travel Reimbursement

(a) Personnel Transportation/Travel Costs.

(1) The contractor shall not be paid for travel/parking for contractor personnel who reside in the Metropolitan area in which the tasks are being performed. Contractor staff will, however, be reimbursed for Personally Owned Vehicle (POV) mileage for any work out-side of a 50 mile radius from the Foreign Service Institute, in accordance with JTR. Contractor will use Government transportation if available.

(2) For travel costs/personnel transportation other than described in paragraph (a), the Contractor shall be paid on the basis of actual amounts paid to the extent that such transportation is necessary for the performance of services un-der the contract and is authorized by the COR via each individual delivery order, subject to any limitations herein. G&A expenses and profit on travel will not be authorized.

(3) When transportation by privately owned vehicle is authorized, the contractor shall be paid on a mileage basis. This mileage rate will not exceed the applicable Government transportation rate as contained in the Joint Travel Regulation (JTR), Volume II, in effect at the time of travel.

(4) The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and in accordance with good traffic management principles. When it is necessary to use air or rail travel, the Contractor agrees to use coach, tourist class or similar accommodations to the extent consistent with the successful and economical accomplish-ment of the mission for which the travel is being performed. The contractor shall be reimbursed for actual rental/lease of vehicles only if authorized by COR and is in accordance with JTR. Reimbursement of such rental shall be made based on actual reasonable amounts paid by the contractor.

(5) The contractor’s invoices shall include evidence such as a receipt substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are unallowable except when documented and justified in accordance with FAR 31.205-46(d).

(6) Relocation costs and travel costs incident to relocation are not allowable and will not be reimbursed hereunder.

(b) Per Diem.

(1) The contractor shall not be paid for per diem for contractor personnel who reside in the metropolitan area in which the tasks are be-ing performed. Per diem shall not be paid on services performed:

(a) at the contractor’s main facility, or any other contractor-facility where work is required to be performed under this contract; nor

(b) at any location within a fifty (50) mile radius of any contractor-facility where work is required to be performed under this contract.

(2) Expenses for subsistence and lodging shall be paid to the Contractor only to the extent that overnight stay is necessary and author-ized by the COR for performance of the services ordered under this contract. When authorized, per diem shall be paid by the Contract-or to its employees at a rate not to exceed the maximum rate authorized by the JTR for the specific locality. Fractional parts of a day shall be payable on a prorated basis for purposes of billing for per diem charges. Fractional billing shall be in accordance with JTR.

Reimbursement to the contractor for per diem shall be limited to actual payments to employees for authorized per diem not to exceed the authorized per diem defined herein. The contractor shall retain supporting documentation for per diem expenses as evidence of ac-tual payment.

Section H- Special Contract Requirements

H Requirements

Section H – SPECIAL CONTRACT REQUIREMENTS

H.1 REMOVAL FROM DUTY

The Government may direct that a contractor be removed immediately from the work site(s) should it be de-termined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar ef-fects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Con-tracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s).

H.2 CONTRACTOR RESPONSIBILITY

The contractor, not the government shall exercise supervision and control over the contractor's personnel. The contractor is responsible to the government.

The contractor is to ensure that the professional personnel assigned to this contract have the training, skills, clearances and certifications necessary to perform the general requirements of this contract.

The contractor shall be responsible for the health and safety of its employees and for any injury or damage to them. The contractor shall be responsible at its own expense for loss and/or damage to government property or personnel resulting from contractor fault or negligence or from the fault of its employees.

H.3 CONTRACTOR SELF IDENTIFICATION

All contractor personnel attending meetings, answering Government telephones, and/or working in other situ-ations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel, or Con-gress that they are Government officials. Contractor personnel must also ensure that all documents, emails or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize Government letterhead for any correspondence between the contractor and any other entity depicting or imitating that the Contractor is a member/employee of the US Government, either as an individual or as a company/corporation. Example: Using the Department of State Seal (or any other Gov-ernment's agency seal) in their letterhead.

H.4 GOVERNMENT FURNISHED PROPERTY

The government will furnish classroom space and other appropriate furnishings, books, supplies, computer hardware, and basic AV equipment (SmartBoards, Powerpoint projectors) appropriate to the performance of tasks. Secretarial support and office space for contractors are unavailable. Any specialized equipment needed by the contractor to deliver classroom instruction must be supplied by the contractor.

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

Except for awards where the Government wide purchase card (GPC) is used as the method of payment, con-tracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration.

System for Award Management Registration (August 2012) (DEVIATION)

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Con-tractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and main-tains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Brad-street, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suf-fix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 num-ber, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or dis-qualified under the nonprocurement common rule by agencies, Government corporations , or by the Govern-ment Accountability Office.

(b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet of-fice.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for regis-tration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain re-gistered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and con-ditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used…