SFS Approval.pdf

From: Satterlee, Jacqueline To: Meyer, Tiffanie Subject: RE: SFS Approval Request for ESi Date: Friday, November 7, 2025 8:44:53 AM Attachments: image007.png image008.png image009.png image010.png image011.png image012.png image016.png image017.png image018.png image019.png image020.png image021.png image022.png

I have reviewed and am approving your single feasible source approval request and justification to purchase WebEOC Application and Services from ESi Acquisition, Inc. at a cost of $83,148.89 for an original one (1) year contract period and two (2) additional one-year renewal periods in accordance with section 34.044, RSMo. Therefore, I am issuing you approval number S26-040 as acknowledgment of approval to proceed with this procurement in accordance with the single feasible source procedures outlined in the Procurement Manual. Please include this approval number in your agency’s file documentation for this procurement. As a reminder, notice of the proposed single feasible source purchase must be posted using the Posting Form in the Procurement Manual.

REMINDERS:

1) Sections 285.525 – 285.550, RSMo,: Section 285.530, RSMo, pertains, in part, to all state contracts for services over $5,000. It does not apply to solicitations for commodities only or to solicitations that include services in which the resulting contract will have no cost to the state (even though there may be “value” to the contractor). If a solicitation is for services and commodities, section 285.530, RSMo, applies if the services portion of the solicitation is over $5,000. Section 285.530, RSMo, may not pertain to some purchases that will be paid using exempt object codes. It is advised that each agency speak with its General Counsel if it has any questions as to the applicability of section 285.530, RSMo. Any SFS procurement that includes services over $5,000 must require the potential contractor to certify their current business status by completing Box A, Box B, or Box C of the BUSINESS ENTITY CERTIFICATION, ENROLLMENT DOCUMENTATION, AND AFFIDAVIT OF WORK AUTHORIZATION EXHIBIT. Reference Section Nine: Single Feasible Source (SFS) Procurement of the Procurement Manual: (https://intranet.state.mo.us/oa-purchasing/) for additional instructions regarding SFS procurements.

NOTE: Section 285.530, RSMo, does not apply to procurements in which an agency contracts with a Missouri state agency or federal governmental entity. Section 285.530, RSMo, does pertain to procurements in which an agency contracts with a Missouri school, a Missouri university, an out of state agency, an out of state school, an out of state university, all political subdivisions, an instate vendor, or an out of state vendor.

mailto:Jacqueline.Satterlee@oa.mo.gov mailto:Tiffanie.Meyer@oa.mo.gov https://intranet.state.mo.us/oa-purchasing/

2) Section 34.040.7, RSMo,: Verify if the vendor is in compliance with section 34.040.7, RSMo.

Reference Section Nine: Single Feasible Source (SFS) Procurement of the Procurement Manual:

https://intranet.state.mo.us/oa-purchasing/.

NOTE: Agencies are not required to verify if Missouri state agencies and federal governmental entities are compliant with section 34.040.7, RSMo. Agencies are required to verify if the following entities are compliant with section 34.040.7, RSMo,: Missouri schools, Missouri universities, out of state agencies, out of state schools, out of state universities, all political subdivisions, instate vendors, out of state vendors, and foreign vendors.

3) Federal Funds: If SFS procurement will include federal funds, verify against the System for Award Management (SAM) (https://www.sam.gov/SAM/), provided by the General Services Administration (GSA), to ensure the vendor is not on the list of individuals, entities, and contractors excluded from Federal procurement and sales programs, non-procurement programs and financial and non-financial benefits. If the vendor is found on the list, the SFS procurement cannot be processed.

4) Secretary of State Business Registration: Verify whether the vendor is registered with the Secretary of State at https://bsd.sos.mo.gov/BusinessEntity/BESearch.aspx?SearchType=0. If the vendor is registered with the Secretary of State, document the vendor’s registration by including a copy of the screen print(s) of the applicable Secretary of State search results screen in the Department’s procurement files.

If the vendor is not registered with the Secretary of State, contact the vendor using the Secretary of State Business Registration E-Mail provided in Appendix G of the Procurement Manual located at https://oapurch.state.mo.us/procurementsources.shtm or similar e-mail. If the vendor’s response to the e-mail states they are not required to register per a specific exemption stated in per section 351.572, RSMo, place the Secretary of State Business Registration E-mail and the vendor’s response in the Department’s procurement files. If the vendor’s response does not indicate that they are exempt from registering with the Secretary of State due to one of the specific exemptions contained in section 351.572, RSMo, an award cannot be made to the vendor.

However, Departments are encouraged to consult with their Department legal counsel to confirm validity of registration exemptions. Document the vendor’s ineligibility for award and places the documentation along with the Secretary of State Business Registration E-Mail and the vendor’s response in the Department’s procurement files.

5) Purchasing Suspension/Debarment List: Verify whether the vendor is found on the Purchasing Suspension/Debarment List located on the Purchasing Vendor Information tab at https://oa.mo.gov/purchasing/vendor-information. If the vendor is found on the list, an award cannot be made to the vendor. Documentation of the search results may include a screen print(s) of the Purchasing Suspension/Debarment List.

https://www.sam.gov/SAM/ https://bsd.sos.mo.gov/BusinessEntity/BESearch.aspx?SearchType=0 https://oapurch.state.mo.us/procurementsources.shtm http://www.moga.mo.gov/statutes/C300-399/3510000572.HTM https://oa.mo.gov/purchasing/vendor-information

Tiffanie Meyer Procurement Specialist

ITSD

Excellent customer service, every time.

Office: (573) 522-2032 Tiffanie.Meyer@oa.mo.gov oa.mo.gov 301 W. High Street – RM 280

Jefferson City, MO 65101

Jacqueline (Jacque) Satterlee Information Technology (IT) Section Manager Division of Purchasing

Excellent customer service, every time.

Office: (573) 751-4925 jacqueline.satterlee@oa.mo.gov oa.mo.gov 301 W. High Street – RM 630 Jefferson City, MO 65101

From: Meyer, Tiffanie <Tiffanie.Meyer@oa.mo.gov> Sent: Thursday, November 6, 2025 1:51 PM To: Satterlee, Jacqueline <Jacqueline.Satterlee@oa.mo.gov> Subject: SFS Approval Request for ESi

Please see attached SFS approval request for ESi WebEOC Application and Services for ITSD-DPS, replacing K23I9100016 (S23-025). Please let me know if you need anything further. Thanks!

The State of Missouri is implementing a new eProcurement system (MissouriBUYS powered by MOVERS). In order to continue doing business with, and receive payments from the State of Missouri, ALL VENDORS must immediately register in the new eProcurement system. Bid opportunities are being posted in the new system. Only vendors with approved registrations (“spend authorized” status) will have the ability to submit responses to bid opportunities. Contract awards will not be made to vendors without an approved registration. Supplier registration portal may be accessed at:

https://missouribuys.mo.gov/supplier-registration https://www.facebook.com/MissouriOA/ https://x.com/missourioa?lang=en https://www.instagram.com/missouri_oa/ https://www.linkedin.com/company/8024/admin/page-posts/published/ https://vimeo.com/missourioa mailto:Tiffanie.Meyer@oa.mo.gov https://oa.mo.gov/ https://www.facebook.com/MissouriOA/ https://x.com/missourioa?lang=en https://www.instagram.com/missouri_oa/ https://www.linkedin.com/company/8024/admin/page-posts/published/ https://vimeo.com/missourioa https://oa.mo.gov/ https://missouribuys.mo.gov/supplier-registration