SFO LI-10547_Seattle SFO_final_for_release.docx

Commander, Naval Facilities Engineering Systems Command, Atlantic 6506 Hampton Boulevard Norfolk, VA 23508-1278

Solicitation for Offers (SFO) LI-10547 Contract # N62470-24-RP-00023

Furnished Housing Units For Unaccompanied Transient Military Personnel Seattle, Washington

January 4, 2023

RYAN A. PLESSINGER

Real Estate Contracting Officer

This Solicitation for Offers (SFO) 10547 includes Solicitation 14 Pages Offer Form Enclosure 1 Delineated Area Map Enclosure 2 U.S. Government Lease for Real Property Enclosure 3 Representations and Certifications Form Enclosure 4 General Clauses Exhibit A Minimum Specifications for Housing Units Exhibit B Housing Unit Furnishings – Minimum Requirements Exhibit C

OFFERS TO BE SUBMITTED BY: January 31, 2024 5:00 PM EST

Questions about this SFO can be addressed in writing to the Real Estate Contracting Officer (RECO) at the address above and should be marked “Contract # N62470-24-RP-00023 LI-10547 Attn: RE-RAP” or contact the designated representative Ryan Plessinger at 757-288-0575. Questions must be simultaneously submitted by e-mail to ryan.a.plessinger.civ@us.navy.mil.

NOTE: All offerors are advised to complete registrations at http://www.sam.gov and http://www.dnb.com several business days before submitting the offer. Early offers are welcome.

Solicitation for Offers (SFO) LI-10547 Furnished Housing Units For Unaccompanied Transient Military Personnel Seattle, Washington January 4, 2023

1. Purpose. United States Navy (USN) seeks to lease fully furnished apartments under the authority of 10 USC 8772 to house unaccompanied transient military personnel assigned to the Commander, Naval Surface Force Pacific (COMNAVSURFPAC) ships based out of Vigor Shipyard in Seattle, Washington for various periods of time. This solicitation is intended to meet the various unaccompanied housing requirements in or near the Seattle, Washington area for a three year period. This award process will be a lowest price, technically acceptable award. All offerors whose proposals are technically acceptable will be sent award letters following the close of the solicitation. As further requirements develop for the following time period, requests for availability will be sent to all awarded offerors, and leases will be awarded starting with the lowest price offeror, and continuing to the next lowest price offeror until the requirement is fulfilled. Occupancy will begin after leases are awarded and executed. Initial occupancy dates are estimated to begin on February 26, 2024, then further units may be leased for various occupancy dates for an additional 3 years (February 26, 2024 thru February 26, 2027).

The initial request for apartments shall begin on February 26, 2024 for approximately 63 personnel, consisting of approximately 33 units comprised of 30 two-bedroom units and 3 one-bedroom units.

2. Requirements. The requirements listed in this paragraph represent the minimum necessary for award. Failure of a proposal to meet any of these requirements, will result in rejection of the proposal. Prior to the completion of the evaluation, Government representatives may physically inspect a sample of each style/type to ensure they meet government requirements.

A. Location Requirements.

i. The property must be located within the delineated area shown on Enclosure (2);

ii. The property must meet the following criteria:

a) The facility shall have no outstanding deferred maintenance items;

b) Grounds shall be clear of trash, bushes have been trimmed in last year, and grass does not exceed 6 inches in length;

c) Facility and parking areas shall possess operable lighting. Access to the building must require keyed, key fob, or otherwise coded access;

d) Management has responded to maintenance issues within prescribed timelines in lease (if prior Navy leasing has occurred at the facility);

B. Facility requirements. A unit is defined as a complete dwelling, consisting of two or three bedrooms, at least one full bath (three bedroom units require two bathrooms), a living area, a kitchen, and a dining area.

i. Unit configuration must be one of the following: 2Bed/1Bath; 2Bed/1.5Bath; 2Bed/2 Bath; 2Bed/2.5+Bath; 3Bed/2Bath; 3Bed/2.5Bath; 3Bed/3+Bath.

ii. Each unit must have a private entrance and be arranged so that the common spaces can be entered without passing through bedrooms.

iii. Two bedroom units must have at least one (1) full bath & shower combination; three bedroom units must have at least two (2) full bath & shower combination. Shower curtain with hooks and shower liner shall be provided for the shower. Shower doors are acceptable. Shower is acceptable in place of a full bath & shower combination.

iv. Specific furniture, appliance and household furnishing requirements shall be as shown on Exhibits “B” and “C” to the Lease. Furniture shall be capable of being used for its intended purpose. Additionally furniture shall possess no broken components, no tears, no rips, no worn through finishes, and be clean.

v. Kitchen appliances shall include a stovetop and oven, microwave oven, dishwasher and a frost-free refrigerator of at least 14 Cubic Feet (2 Bedrooms) or 15 Cubic Feet (3Bedrooms), with two ice-cube trays or an ice maker. A dish-drying rack may be substituted for a dishwasher in units that do not have a built-in dishwasher.

vi. Venetian blinds, mini-blinds and/or shades shall be provided on all windows; and draw drapes or vertical blinds for all patio doors. All windows must lock. Any window that is capable of opening must have tight screens to keep insects out.

vii. All light fixtures and lamps must contain light bulbs with a minimum rating of 60 watts unless otherwise indicated by the Underwriters Laboratories (UL) rating of the fixture.

viii. Each unit must be equipped with a functioning smoke detector and carbon monoxide detector throughout the term of the lease.

ix. Facility must provide a minimum of one (1) parking space per bedroom at no additional cost.

x. Each unit must have a built in washer and dryer, or access to a laundry room facility in the same complex as the unit.

xi. Keys (minimum of one (1) per occupant) must be provided, as well as gate cards, mailbox keys, fitness room keys, and storage keys if applicable. Two (2) additional apartment keys will be required for each unit.

xii. The units must have operative central heating that is capable of maintaining each apartment’s temperature at 75 degrees Fahrenheit or more.

xiii. Facility must comply with Uniform Federal Accessibility Standards (UFAS).

C. Security requirements. Facilities must meet security standards as required by UFC 4-010-01, Change 1, 19 August 2020 that states the security standards established by the Department of Homeland Security’s Interagency Security Committee (ISC) in The Risk Management Process for Federal Facilities shall apply to all off-installation leased space managed by DOD. In accordance with these ISC standards, the NAVY will conduct a security survey for each dwelling offered and determine a risk rating. The NAVY will determine from that risk rating if the property is acceptable or unacceptable. Offers must receive an acceptable security risk rating from the NAVY in order to be eligible for award. UFC 4-010-01, Change 1, 19 August 2020 will be provided to potential offerors upon request.

D. Delivery Requirement. Ability to meet the Government’s immediate housing needs of occupancy on February 26, 2024.

3. Offers. Offers for leasing fully furnished apartment units that meet the specifications listed in the above Paragraph 2 (Requirements) are requested to be submitted either by mail or email to:

Commander Naval Facilities Engineering Systems Command, Atlantic

ATTN: RE-RAP (LI-10547)

6506 Hampton Boulevard Norfolk, VA 23508-1278 ryan.a.plessinger.civ@us.navy.mil

Facsimile submittals are not accepted. Offers must be received no later than 5:00 P.M. Eastern Standard Time on January 31, 2024. It is anticipated that multiple awards will be made as a result of this solicitation. The Government shall have the right to use offers resulting from this SFO to fill additional future needs until February 26, 2027. Accordingly, rental rates should be offered for each year of possible award and must be valid for a 12 (twelve) month lease term. The rental rate for the year the lease is executed will be used at the time the lease is executed.

4. How to Offer. Offer should be in the form of a letter along with the offer form that provides:

I. Name and location of property proposed to be leased;

II. List of all buildings on the property, and the total number of apartment units in each building;

III. Offers of sub-leases must be accompanied by a complete and legible copy of the prime lease;

IV. Total number of parking spaces to be allocated to the Government for each unit leased;

V. Name(s), titles(s) and telephone number(s) of person(s) authorized to negotiate and execute any leases, with evidence of that authority;

VI. Unit descriptions (# bedrooms, # baths, # maximum occupants), number of apartment units being offered, and when the units are available;

VII. Rental rate for each of the three (3) years beginning at the lease occupancy date of February 26, 2024;

VIII. A floor plan with room dimensions, overall square footage and location of all appliances for each apartment offered;

IX. Evidence of the offeror’s ability to meet all the Minimum Requirements outlined in Paragraph 2 above;

X. Confirmation of registration with System for Award Management (SAM) database;

XI. Completed Representations and Certifications Form, Enclosure (4). This form must be signed by the offeror, or an authorized representative, of the property offered;

Enclosure (1) is the Offer Form Spreadsheet. The Offer Form Spreadsheet, along with the floor plan and the confirmation of ability documents referenced above in Paragraph 4 (How to Offer), must be used to supply the required information to make the offer. Complete the attached Offer Form Spreadsheet electronically. Each different unit type offered must be on a different tab of the spreadsheet.

Address general inquiries to:

Commander Naval Facilities Engineering Systems Command, Atlantic

ATTN: RE-RAP (LI-10547)

6506 Hampton Boulevard Norfolk, VA 23508-1278 Telephone: (757) 288-0575 Email: ryan.a.plessinger.civ@us.navy.mil Questions must be simultaneously submitted by e-mail to ryan.a.plessinger.civ@us.navy.mil.

5. Price Evaluation Process:

a) Available units will be identified from the offers meeting all requirements listed in Paragraph 2 (Requirements) above. Government representatives may inspect a sample of each unit.

b) Price will be evaluated separately for each unit type based on the number of bedrooms being offered, (i.e. 2Bed/1Bath = 2Bed/1.5Bath = 2Bed 2Bath will be evaluated against each other). Price for the particular type/style of unit(s) being evaluated will be determined as the Yearly Average Cost Per Bedroom over the full three (3) year period, and will be computed as follows for the purpose of rent evaluation: Units will be separated into 2-bedroom and 3-bedroom offering groups; the proposed yearly rental rate for each of the three (3) years for the lease will be summed and divided by three (3) for each of the bedroom types. This result determines an average yearly rental over a three (3) year term for 2-bedroom and 3-bedroom units which will then be divided by the number of bedrooms per unit to determine a yearly cost per bedroom. Units with the same bedroom count will be compared against one another to identify the lowest average cost per bedroom. A final list will be created for 2-bedroom and 3-bedroom units ranking price from lowest to highest based on the average yearly rental rate per bedroom.

6. Basis of Award:

|X| Lowest Price Technically Acceptable. All offers that are technically acceptable will be sent award letters from this solicitation. Leases will be awarded to offers meeting the requirements of the solicitation starting with the lowest average rental per bedroom for each unit configuration for all three years as outlined in Paragraph 5, and continuing on to the next lowest priced offeror based on availability as provided by the offerors.

The Government reserves the right to reject any and all offers. Offers must meet the Minimum Requirements outlined in Paragraph 2 above in order to be considered for award. Offers meeting the minimum requirements will be evaluated based upon Price and minimum Technical Factors. Offers that meet the Minimum Requirements outlined in Paragraph 2 with the lowest price will be selected for award of each lease.

7. Description of Lease and Execution Requirement. Within seven (7) days following award, the successful offeror (s) will be required to formally execute the lease on a Standard Form 2, Enclosure (3), with the General Clauses attached as Exhibit “A”; Minimum Specifications for Housing Unit as Exhibit “B”; and Housing Unit Furnishings – Minimum Requirements as Exhibit “C.” Payment of rent shall be in arrears. Although the Government plans to lease for an initial period of six (6) months with an option for the Government to renew for three (3) additional periods of six (6) months or any portion thereof, the required time frame cannot be firmly established. The Government shall retain the right to terminate each lease in whole or in part at any time, without cause, by giving at least thirty (30) days written notice to the lessor.

8. Standard Conditions:

I. The offeror/lessor must have an active registration in the System for Award Management (SAM) (formerly Central Contractor Registration (CCR) Vendor Registration) via the Internet at http://sam.gov prior to lease award and throughout the life of the lease. The lessor must update or renew registration annually and provide evidence of renewal to the Government. The Government will not process rent payments to lessors without an active SAM Registration. The Government only recognizes changes of ownership of the leased premises after the new owner registers in the SAM system. Additionally, both new and old owners must comply with the procedures established by FAR 42.12 before the Government will recognize a change in ownership.

II. Award of this lease contract and all agreements related to the obligation of the Government to make payments pursuant to the award of this lease contemplated in this SFO are subject to the U.S. law and the availability of appropriations. Award of any lease contract under this SFO is contingent upon availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government under this SFO or for any payment may arise until funds are made available to the Real Estate Contracting Officer for a lease contract and until the offeror receives notice of such availability, to be confirmed in writing by the Real Estate Contracting Officer.

III. In the event sufficient funds are not made available, the Government may not make an award under this SFO. The Government reserves the right to cancel this solicitation without award.

IV. 52.233-2 – SERVICE OF PROTEST (Sept. 2006)

i. Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Real Estate Contracting Officer by obtaining written and dated acknowledgement of receipt from:

Mr. Ryan A. Plessinger Naval Facilities Engineering Systems Command, Atlantic

ATTN: RE-RAP

6506 Hampton Boulevard Norfolk, VA 23508-1278 Telephone: (757) 288-0575 Email: ryan.a.plessinger.civ@us.navy.mil

ii. The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

V. 552.270-3 – PARTIES TO EXECUTE LEASE (2011)

i. If the lessor is an individual, that individual shall sign the lease. A lease with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words, “an individual doing business as __________________ (insert name of firm).”

ii. If the lessor is a corporation, the lease must be signed in the corporate name, followed by the signature and title of the officer or other person signing the lease on its behalf, duly attested, and, if requested by the Government, evidence of this authority to so act shall be furnished.

iii. If the lessor is a partnership, the lease shall be signed with the partnership name, followed by the name of the legally authorized partner signing the same, and, if requested by the Government, a copy of either the partnership agreement or current Certificate of Limited Partnership shall accompany the lease.

iv. If the lessor is a joint venture, the lease must be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this provision for each type of participant. When a corporation is participating in the joint venture, the corporation shall provide evidence that the corporation in authorized to participate in the joint venture.

v. If the lease is executed by an attorney, agent, or trustee on behalf of lessor, an authenticated copy of his power of attorney or other evidence to act on behalf of the lessor, shall accompany the lease.

VI. 552.270-1 – INSTRUCTIONS TO OFFERORS-ACQUISTION OF LEASEHOLD INTERESTS IN REAL PROPERTY (JUN 2011)

i. Definitions. As used in this provision-

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Real Estate Contracting Officer discretion, result in the offeror being allowed to revise its proposal.

“In writing, writing or written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change to a proposal made after the solicitation closing date, at the request of as allowed by a Real Estate Contracting Officer as the result of negotiations.

“Time”, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday or legal holiday then the period shall include the next working day.

ii. Amendments to Solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

iii. Submission, modification, revision, and withdrawal of proposals.

a) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages. Offers must be:

1) Submitted on the forms prescribed and furnished by the government as a part of this Solicitation or on copies of those forms, and

2) Signed. The person signing an offer must initial each erasure or change appearing on any offer form. If the offer is a partnership, the names of the partners composing the firm must be included with the offer.

b) Late proposals and revisions.

1) The Government will not consider any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers unless it is received before the Government makes award and it meets at least one of the following conditions:

i. It was sent by registered or certified mail not later than the 5th calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th ).

ii. It was sent by mail (or telegram or facsimile, if authorized) or hand carried (including delivery by a commercial carrier) if it is determined by the Government that the late receipt was due primarily to Government mishandling after receipt at the Government installation.

iii. It was sent by U.S. Postal Service Express Mail Next Day Service – Post Office to Addressee, not later than 5:00 PM at the place of mailing two working days prior to the date specified for receipt of proposals. The term “working days” excludes weekends and U.S. Federal holidays.

iv. It was transmitted through an electronic commerce method authorized by the solicitation and was received at the initial point of entry of the Government infrastructure not later than 5:00 PM one working day prior to the date specified for receipt of proposals.

v. There is acceptable evidence to establish that it was received at the activity designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers, and the Real Estate Contracting Officer determines that accepting the late offer would not unduly delay the procurement.

vi. It is the only proposal received.

2) Any modification or revision of a proposal or response to request for information, including any final proposal revision, is subject to the same conditions as in subparagraphs (iii) (a) through (iii) (b) (vi) of this provision.

3) The only acceptable evidence to establish the date of mailing of a late proposal or modification or revision sent, either by registered or certified mail is the U.S. or Canadian Postal Service postmark both on the envelope or wrapper and on the original receipt from the U.S. or Canadian Postal Service. Both postmarks must show a legible date or the proposal, response to a request for information, or modification or revision shall be processed as if mailed late. “Postmark” means a printed, stamped or otherwise placed impression (exclusive of a postage meter machine impression) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. or Canadian Postal Service on the date of mailing. Therefore, offerors or respondents should request the postal clerk to place a legible hand cancellation bull’s eye postmark on both the receipt and the envelope or wrapper.

4) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

5) The only acceptable evidence to establish the date of mailing of a late offer, modification or revision, or withdrawal sent by Express Mail Next Day Service-Post Office to Addressee is the date entered by the post office receiving clerk on the “Express Mail Next Day Service-Post Office to Addressee” label and the post mark on both the envelope or wrapper and on the original receipt from the U.S. Postal Service, “Postmark” has the same meaning as defined in subparagraph (iii) (b)(3) of this provision, excluding postmarks of the Canadian Postal Service. Therefore, offerors or respondents should request the portal clerk to place a legible hand cancellation bull’s eye postmark on both the receipt and the envelope or wrapper.

6) Notwithstanding subparagraph (iii)(b)(1) of this provision, a late modification or revision of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

7) An offeror may withdraw its proposal by written notice or telegram (including mailgram) received at any time before award. If the solicitation authorizes facsimile proposals, an offeror may withdraw its proposal via facsimile received at any time before award, subject to the conditions specified in the provision entitled “Facsimile Proposals.” Proposals may be withdrawn in person by an offeror or an authorized representative if the representative’s identity is made known and the representative signed a receipt for the proposal before award.

8) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of proposals will be deemed extended to the same time of day specified in the solicitation on the first work day of which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office.

c.) Any information given to a prospective offeror concerning this solicitation will be furnished promptly to all other prospective offeror, if that information is necessary in submitting offers or in the lack of it would be prejudicial to any other prospective offeror.

d.) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct mistake at any time before award.

e.) Offerors may submit revised proposals only if requested or allowed by the Real Estate Contracting Officer.

f.) The Government will construe an offer to be in full and complete compliance with this solicitation unless the offer describes any deviation in the offer.

iv. Restriction on disclosure and use of data. An offeror that includes in its proposal data that it does not want disclosed to the public for any purpose, or use by the Government except for evaluation purposes, must meet both of the following conditions:

a. Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part – for any purpose other than to evaluate this proposal. If, however, a lease is awarded to this offeror as a result of – or in connection with – the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (insert numbers or other identification of sheets).

b. Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

v. Lease award.

a. In response to Government issued Requests for Availability, the Government intends to award leases resulting from this solicitation to the responsible offeror(s) whose proposal is technically acceptable and offers the lowest cost to the Government.

b. The Government may reject any or all proposals if such action is in the Government’s interest.

c. The Government may waive informalities and minor irregularities in proposals received.

d. All awardees will be eligible for future leases with the government. The Government intends to evaluate proposals and make one or more awards, without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best price and clearly indicate how it meets all the technical requirements. The Government reserves the right to conduct discussions if the Real Estate Contracting Officer later determines them to be necessary. If the Real Estate Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Real Estate Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

e. Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

f. The Government may determine that a proposal is unacceptable if the price proposed is materially unbalanced between line terms or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Real Estate Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

g. The execution and delivery of the Lease contract by the Government establishes a valid award and contract.

h. The Government may disclose the following information in post-award debriefings to other offerors:

1) The overall evaluated cost or price and technical rating of the successful offeror;

2) The overall ranking of all offerors, when any ranking was developed by the agency during source selection; and

3) A summary of the rationale for award.

vi. Post award. A depreciation schedule for any carpet, and a pricing schedule for typical minor repairs that would be charged if necessitated by damages during occupancy, shall be provided by the successful offeror within seven (7) days following full execution of Standard Form 2, Enclosure (3). The successful offeror shall also provide within fifteen (15) business days following full execution of Standard Form 2, Enclosure (3), proof of insurance obtained in accordance with Exhibit A, General Clauses of the Lease.

vii. Paperwork collection. The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.