SF1449 RFQ 05GA0A25Q0018 E-Postage Services.pdf

1 : :

Document Number: 05GA0A25Q0018 Page 1 of 31

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

GAO2511250005

PAGE 1 OF

5. SOLICITATION NUMBER

05GA0A25Q0018

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/07/2025

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME

WASHINGTON, ADRIENNE R

b. TELEPHONE NUMBER (No collect calls) 202-512-7460

8. OFFER DUE DATE / LOCAL

TIME

03/27/2025

10:00 ET

CODE GAO-HQ-AM

WASHINGTON, ADRIENNE R

ACQUISITION MANAGEMENT

441 G STREET, N.W.

ROOM 7N14U

ATTENTION:

WASHINGTON, DC 20548

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

GAO-HQ-IOCODE15. DELIVER TO

US GOVERNMENT ACCOUNTABILITY OFFICE

INFRASTRUCTURE OPERATIONS

441 G STREET, N.W

ATTENTION:

WASHINGTON, DC 20548

CODE GAO-HQ-AM16. ADMINISTERED BY

WASHINGTON, ADRIENNE R

ACQUISITION MANAGEMENT

441 G STREET, N.W.

ROOM 7N14U

ATTENTION:

WASHINGTON, DC 20548

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

GAO-HQ-AMCODE18a. PAYMENT WILL BE MADE BY FMBO, Financial Management Government Accountability Office 441 G Street NW; Room 7116E Washington, DC 20548

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

Request for Quotation (RFQ): The Government Accountability Office (GAO) is seeking a contractor to provide E-Postage mailing services.

25. ACCOUNTING AND APPROPRIATION DATA

GAO-2025-0107A25DA0-1795DAA000-B03020101-23380-998161-2025

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Adrienne Washington

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 05GA0A25Q0018 Page 2 of 31

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 05GA0A25Q0018 Page 3 of 31

Table of Contents

Section Description Page Number

1 Continuation Sheet A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work F Deliveries or Performance G Contract Administration Data L Instructions, Conditions, and Notices to Offerors or Respondents M Evaluation Factors for Award

2 Contract Clauses 52.227-14 Rights in Data-General (May 2014) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2025) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) GAO 52.233-70 Disputes--Legislative Branch Agency (APR 2008) GAO IPP Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (October 2017)

GAO SECURITY CLAUSE GAO INDUSTRIAL SECURITY PROGRAM

GAO PRIVACY CLAUSE GAO PRIVACY ORDER CONTRACT CLAUSE

4 Solicitation Provisions 52.216-1 Type of Contract (Apr 1984)

Document Number: 05GA0A25Q0018 Page 4 of 31

Section 1 - Continuation Sheet

GAO2511250005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 Service

Firm Fixed Price

PSC: R604

1.000000 LOT

Period of Performance:07/01/2025 - 06/30/2026

Description:Electronic Postage (Base)

Amount of Postage Funds is determined by the agency.

Reference Line:GAO2511250005 - 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 Service

Firm Fixed Price

PSC: R604

12.000000 MONTH

Period of Performance:07/01/2025 - 06/30/2026

Description:Electronic Postage - Monthly Access Fees (Base)

Reference Line:GAO2511250005 - 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 Service

Firm Fixed Price

PSC: R604

1.000000 LOT

Period of Performance:07/01/2026 - 06/30/2027

Description:Electronic Postage (OY1)

Amount of Postage Funds is determined by the agency.

Reference Line:GAO2511250005 - 1001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1002 Service

Firm Fixed Price

PSC: R604

12.000000 MONTH

Period of Performance:07/01/2026 - 06/30/2027

Description:Electronic Postage - Monthly Access Fees (OY1)

Reference Line:GAO2511250005 - 1002

Document Number: 05GA0A25Q0018 Page 5 of 31

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 Service

Firm Fixed Price

PSC: R604

1.000000 LOT

Period of Performance:07/01/2027 - 06/30/2028

Description:Electronic Postage (OY2)

Amount of Postage Funds is determined by the agency.

Reference Line:GAO2511250005 - 2001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2002 Service

Firm Fixed Price

PSC: R604

12.000000 MONTH

Period of Performance:07/01/2027 - 06/30/2028

Description:Electronic Postage - Monthly Access Fees (OY2)

Reference Line:GAO2511250005 - 2002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 Service

Firm Fixed Price

PSC: R604

1.000000 LOT

Period of Performance:07/01/2028 - 06/30/2029

Description:Electronic Postage (OY3)

Amount of Postage Funds is determined by the agency.

Reference Line:GAO2511250005 - 3001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3002 Service

Firm Fixed Price

PSC: R604

12.000000 MONTH

Period of Performance:07/01/2028 - 06/30/2029

Description:Electronic Postage - Monthly Access Fees (OY3)

Reference Line:GAO2511250005 - 3002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 Service

Firm Fixed Price

1.000000 LOT

Document Number: 05GA0A25Q0018 Page 6 of 31

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: R604

Period of Performance:07/01/2029 - 06/30/2030

Description:Electronic Postage (OY4)

Amount of Postage Funds is determined by the agency.

Reference Line:GAO2511250005 - 4001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4002 Service

Firm Fixed Price

PSC: R604

12.000000 MONTH

Period of Performance:07/01/2029 - 06/30/2030

Description:Electronic Postage - Monthly Access Fees (OY4)

Reference Line:GAO2511250005 - 4002

GAO2511250005

A Solicitation/Contract Form

Continuation of SF 1449 Request for Quotation: 05GA0A25Q0018 Issued by: US Government Accountability Office 441 G Street, NW Washington, DC 20548

The U.S. Government Accountability Office (GAO), Infrastructure Operations (IO), Facility Management, Shared Services and Mail, has a need for Electronic Postage mailing services (E-postage). E-Postage services are designed to provide centralized access to all of GAO mailing/postage needs, while maintaining a centralized tracking capability of postage costs and types of postage used.

See Continuation of SF 1449 RFQ with Statement of Work.

Basis for Award: The Government intends to award a single Firm-Fixed Price (FFP) contract resulting from this Request for Quotation (RFQ) to the responsible Vendor whose quote conforming to the RFQ provides the greatest overall benefit in response to the requirement based on the best value tradeoff source selection process. In accordance with FAR 2.101, best value means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government intends to evaluate quotations and award a Firm-Fixed Price contract without communication with vendor's. Therefore, the vendor’s initial quotation should contain the vendor’s best terms. However, the Government reserves the right to conduct communication if later determined by the Contracting Officer to be necessary.

This requirement is being conducted in accordance with FAR 12 Acquisition of Commercial Products and Commercial Services

The Federal Acquisition Regulation (FAR) provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision

See Statement of Work and Evaluation Criteria specified in this Request for Quotation.

This contract will be for: a 12-month base period and four (4) 12-month option periods:

Base Period: July 1, 2025 through June 30, 2026 Option Period 1: July 1, 2026 through June 30, 2027 Option Period 2: July 1, 2027 through June 30, 2028

Document Number: 05GA0A25Q0018 Page 7 of 31

Option Period 3: July 1, 2028 through June 30, 2029 Option Period 4: July 1, 2029 through June 30, 2030

This Request for Quotation incorporates provisions and clauses in effect from the Federal Acquisition Regulations (FAR) Federal Acquisition Circular (FAC) 2025-03, Effective: January 17, 2025.

The North American Industry Classification Systems (NAICS) code for this acquisition is 491110 - Postal Service with a business size standard of $9 Million.

Period Coverage: The contract is for a 12-month base period with the option for four (4) 12-month option periods as previously stated in Section A.

The four (4) 12-month option periods are at the sole discretion of the Government.

Evaluation Factors for Award:

See Section M

B Supplies or Services and Prices/Costs

All Pricing shall be submitted on an excel spreadsheet, for each CLIN or item number, along with the unit of issue, unit price, with a total for each CLIN or item number, with a total for Base Period, and each Option Period. Pricing shall include overhead (e.g., health insurance), G&A, and profit.

The total for Base and Option periods must be shown. The SF1449 must also be FILLED IN COMPLETELY.

The vendor agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of quotations, unless another time period is specified in an addendum to the RFQ.

1. See CLIN(s) 0001 - 4002 for descriptions and price fill-ins. Pricing should show full rate(s) and discounted rate(s) as applicable.

2. Base Period Cost:

3. Option Period 1 Cost:

4. Option Period 2 Cost:

5. Option Period 3 Cost

6. Option Period 4 Cost

7. Total for Base Period and Option Periods: equal Sub-Total

8. Grand Total

C Description/Specifications/Statement of Work

The E-Postage mailing services contract is designed to provide centralized access to all of GAO mailing/postage needs, while maintaining a centralized tracking capability of postage costs and types of postage used. In addition, it will allow GAO to continue not having to purchase or lease mail equipment, meter rentals, rate protection and maintenance cost. Headquarters and each field office locations will have designated staffers responsible for processing USPS mail. Each user will have access to an online system linked to the USPS using a GAO computer and internet service. E-Postage will also provide discounted US Postal rates.

Functional Requirements:

1. An online system that will give GAO the ability to manage postage costs and usage centrally from headquarters, in order to monitor the postage usage, track the types of mailings sent out by all locations, and allocate postage funds on an “as needed” basis

2. FedRAMP Authorized” and listed on the FedRAMP marketplace with a published FedRAMP package ID to protect personally identifiable information (PII), if not FedRAMP approved, MUST have an attestation of controls such as a System and Organization Controls (SOC 2) report

3. Eliminating the need for maintenance, rate change, and meter rental fees

4. The ability to centrally monitor and control all mailing/shipping expenses per location

5. Provide technical support, training and systems setup

6. Account security to monitor, manage, and control unauthorized usage centrally

7. Printing of individual stamps as needed, print postage directly only envelopes, postcards, and shipping labels

Document Number: 05GA0A25Q0018 Page 8 of 31

8. Provide refund postage when necessary

9. Schedule rate per location

10. Purchase supplies online

11. Support 11 shipping locations

12. Provide (3) integrated 5-lb. scales per location

13. Stamps and postage that is Intelligent Mail Indicia (IMI) compliant.

These services will be the primary source for shipping USPS materials for GAO headquarters and field office to include in the following location: Atlanta, Boston, Chicago, Dallas, Dayton, Huntsville, Denver, Los Angeles, Norfolk, Seattle and District of Columbia.

F Deliveries or Performance

The full performance of this contract is estimated to start on July 1, 2025 and continue through June 30, 2030 for the base period of performance and (4) four option periods.

Period of Performance: 12-month base period and four (4) 12-month option periods Base Period: July 1, 2025 through June 30, 2026 Option Period 1: July 1, 2026 through June 30, 2027 Option Period 2: July 1, 2027 through June 30, 2028 Option Period 3: July 1, 2028 through June 30, 2029 Option Period 4: July 1, 2029 through June 30, 2030

Place of Performance:

These services will be the primary source for shipping USPS materials for GAO headquarters and field office to include in the following locations:

Site # Site Name Site Address 1 Headquarters 441 G Street, NW Washington, DC 20548 2 Atlanta 2635 Century Parkway, Suite 600 Atlanta, GA 30345

3 Boston T. O’Neill Fed Bldg.;10 Causeway St., Suite

575 Boston, MA 02222 4 Chicago 536 S. Clark St., Chicago, IL 5 Dallas 1999 Bryan St., Suite 2200 Dallas, TX

75201 6 Dayton Wright-Patterson USAFB; 2196 D St., Bldg.

39 Area B Dayton, OH 7 Denver C. Chavez Fed. Bldg.; 1244 Speer Blvd., Suite 800 Denver, CO 80204 8 Huntsville 7027 Old Madison Pike, Suite 106

Huntsville, AL 35806 9 Los Angeles 350 Figueroa St, Suite 1010 Los Angeles, CA 90071

10 Norfolk 5029 Corporate Woods Dr., Suite 300

Virginia Beach, VA 23462 11 Oakland Dellums Fed. Bldg.: 1301 Clay St., Suite

1000S Oakland, CA 94612 12 Seattle 701 Fifth Ave., Suite 3700 Seattle, WA

98104

G Contract Administration Data

Administrative Requirements

CONTACT INFORMATION:

For the purposes of monitoring and technical direction, the GAO points of contact for this contract are:

Document Number: 05GA0A25Q0018 Page 9 of 31

Contracting Officer Representative (COR) Isaac Banks U.S. Government Accountability Office Security Specialist/IO/Infrastructure Operations 441 G Street, NW Washington, DC 20548 Phone: 202 512-3350 E-mail: BanksI@gao.gov

Contracting Officer Adrienne R. Washington U.S. Government Accountability Office 441 G Street NW.

Washington, DC 20548 Phone: 202 512 - 7460 E-mail: WashingtonA@gao.gov

Contract Specialist Courtney Seace U.S. Government Accountability Office 441 G Street NW Washington, DC 20548 Phone: 202-512- 4675 Email: SeaceC@gao.gov

CONTACT INFORMATION:

The Contractor shall provide a day-to-day operational contact as well as a contact for prompt contract administration.

Contractor - Day to day operational contact Name:

Title:

Address:

Phone Number:

Email:

Contractor - Contract administration contact Name:

Title:

Address:

Phone Number:

Email:

If remittance address will be different then address on block 17a of SF1449. Provide address on the below line(s)

Remittance Address:

L Instructions, Conditions, and Notices to Offerors or Respondents

RFQ Submission Instructions All vendor submissions in response to this RFQ are considered quotes and not proposals or offers, even if labeled as such. The vendor agrees to and are bound by all instructions, procedures, and rules of this RFQ.

Document Number: 05GA0A25Q0018 Page 10 of 31

Quotations in response to this RFQ must be submitted in writing and only via email to the Contracting Officer (CO) Adrienne Washington at WashingtonA@gao.gov and to the Contract Specialist (CS) Courtney Seace at SeaceC@gao.gov. Vendors who respond to this RFQ acknowledge and agree to all the instructions and procedures described herein.

At a minimum, offers must show—

(1) The request for quotation number;

(2) The time specified in the request for quotation for receipt of quotations;

(3) The name, address, and telephone number of the Vendor;

(4) Acknowledgment of Request for Quotation Amendments;

(5) Period for acceptance of quotation(s). The Vendor agrees to hold the prices in its quotation, firm for 120 calendar days from the date specified for receipt of quotation, unless another time period is specified in an addendum to the request for quotation.

(6) In the complete Quotation, Vendors shall limit their response to no more than a total of 25 pages, Font size 12, Times New Roman.

SF1449 must be filled out completely.

(7) Quoters are required to submit a Two Volume Quotation:

Volume I - Technical Capability (Factor 1) Management Approach (Factor 2) Volume II - Pricing (Factor 3)

Volume I: Quoter must describe how it will meet the requirements of the SOW and specific detailed information for each Evaluation Factor listed in Section M. Volume I must not contain any cost or price information, which shall be submitted in Volume II, Pricing.

Quoter shall limit Volume I to a page limit of 15 pages.

Volume II: Quoter shall limit Volume II to a page limit of 10 pages. A copy of the quoter's SAM (Cert & Reps) report should be in Volume II and not included in this page 10 count.

(9) All Pricing must be submitted on a excel spreadsheet, and submitted on the SF 1449, for each CLIN or item number, along with the unit of issue, unit price, with a total for each CLIN or item number. The excel spreadsheet must show a total for Base period, and each Option period. The vendor agrees to hold the prices in its quotation firm for 120 calendar days from the date specified for receipt of quotations unless another time period is specified in an addendum to the request for quotation.

(10) Quotations must be signed by an official who is authorized to bind the organization. Oral quotations will not be accepted.

Quotation Due Date/Time: All quotations are due by 10:00 AM Eastern Standard Time (EST) on March 27, 2025. Quotations must be valid for 120 days from the due date/time of this RFQ. Submissions or information requests about this RFQ received after the due date and time, are considered late, and will not be accepted.

Questions:All questions regarding this requirement shall be submitted via email no later than 10:00 AM EST on March 13, 2025 to the Contracting Officer via e-mail at WashingtonA@gao.gov and the Contract Specialist via e-mail at SeaceC@gao.gov. Questions with the Government’s responses will be sent via email. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Vendors.

M Evaluation Factors for Award

The Government will award, one (1) Firm-Fixed Price contract resulting from this solicitation to the responsible Vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will make a selection for award using the Best Value Tradeoff source selection process. The Government shall determine the best value based on: all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. In accordance with FAR 2.101, best value means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement.

The major evaluation factors for this request for quotation include technical (which encompasses technical capability and management approach) and cost/price factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Although technical factors, when combined, are more important than price, the Government will not automatically award to a vendor that submits a quote receiving the highest technical rating. In determining the best overall value, the Government has the discretion to make an award to a vendor whose price quote is lower than that of a vendor whose quote receives the highest technical rating. Although price is of less importance than the technical factors, the closer the technical ratings of the various quotes are to one another, the more important price becomes in determining the best value to the Government. In any case, the Government reserves the right to make award to the vendor whose quotation provides the best overall value to the Government.

Document Number: 05GA0A25Q0018 Page 11 of 31

The Government intends to evaluate quotes and award a contract without discussions with Vendor’s. Therefore, the initial quote should contain the Vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and waive informalities and minor irregularities in quotes received. The Government also reserves the right to make no award.

EVALUATION FACTORS

Factor 1 – Technical Capability The offer shall contain clear, concise, and complete descriptions of the Vendor’s technical capability to accomplish the functional requirements outlined in the SOW and ensure quality of deliverables. The Technical Approach shall contain sufficient content for the Government to determine whether the Vendor understands and has experience with the SOW requirements. To demonstrate understanding, the Vendors shall present sound, practical and feasible methods to accomplish all tasks.

Subfactor 1 – FedRAMP approved or have an attestation of controls such as a System and Organization Controls (SOC 2) report.

Subfactor 2 - Online system that will give GAO the ability to manage postage costs and usage centrally from headquarters.

Subfactor 3 - Ability to centrally monitor and control all mailing/shipping expenses per location.

Factor 2 – Management Approach Offers shall demonstrate the Vendor’s management approach and the ability to manage, monitor and control the functional requirements detailed in the SOW.

Subfactor 1 - Provide technical support, training, and systems setup.

Subfactor 2 - Account security to monitor, manage, and control unauthorized usage centrally.

Subfactor 3 - Support 11 shipping locations

Factor 3- Price Price reasonableness will be determined based on a comparison of vendor’s total overall evaluated prices. Proposed prices will be evaluated to determine if prices are unreasonably high in relation to the Government’s independent cost estimate and other quotation prices received in response to the quotation. The quotation prices will be evaluated for completeness, reasonableness and whether prices reflect a clear understanding of the requirements and are consistent with the vendors technical quotation.

Section 2 - Contract Clauses

52.227-14 Rights in Data-General (May 2014)

(a) Definitions. As used in this clause--

"Computer database" or "database means" a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

"Computer software"--

(1) Means

(i) Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and

(ii) Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled.

(2) Does not include computer databases or computer software documentation.

"Computer software documentation" means owner's manuals, user's manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

Document Number: 05GA0A25Q0018 Page 12 of 31

"Data" means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

"Form, fit, and function data" means data relating to items, components, or processes that are sufficient to enable physical and functional interchangeability, and data identifying source, size, configuration, mating and attachment characteristics, functional characteristics, and performance requirements. For computer software it means data identifying source, functional characteristics, and performance requirements but specifically excludes the source code, algorithms, processes, formulas, and flow charts of the software.

"Limited rights" means the rights of the Government in limited rights data as set forth in the Limited Rights Notice of paragraph (g)(3) if included in this clause.

"Limited rights data" means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications.

"Restricted computer software" means computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software.

"Restricted rights," as used in this clause, means the rights of the Government in restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if included in this clause, or as otherwise may be provided in a collateral agreement incorporated in and made part of this contract, including minor modifications of such computer software.

"Technical data" means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases. (See 41 U.S.C. 116).

"Unlimited rights" means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

(b) Allocation of rights.

(1) Except as provided in paragraph (c) of this clause, the Government shall have unlimited rights in--

(i) Data first produced in the performance of this contract;

(ii) Form, fit, and function data delivered under this contract;

(iii) Data delivered under this contract (except for restricted computer software) that constitute manuals or instructional and training material for installation, operation, or routine maintenance and repair of items, components, or processes delivered or furnished for use under this contract; and

(iv) All other data delivered under this contract unless provided otherwise for limited rights data or restricted computer software in accordance with paragraph (g) of this clause.

(2) The Contractor shall have the right to--

(i) Assert copyright in data first produced in the performance of this contract to the extent provided in paragraph (c)(1) of this clause;

(ii) Use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, unless provided otherwise in paragraph (d) of this clause;

(iii) Substantiate the use of, add, or correct limited rights, restricted rights, or copyright notices and to take other appropriate action, in accordance with paragraphs (e) and (f) of this clause; and

(iv) Protect from unauthorized disclosure and use those data that are limited rights data or restricted computer software to the extent provided in paragraph (g) of this clause.

(c) Copyright--

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(1) Data first produced in the performance of this contract.

(i) Unless provided otherwise in paragraph (d) of this clause, the Contractor may, without prior approval of the Contracting Officer, assert copyright in scientific and technical articles based on or containing data first produced in the performance of this contract and published in academic, technical or professional journals, symposia proceedings, or similar works. The prior, express written permission of the Contracting Officer is required to assert copyright in all other data first produced in the performance of this contract.

(ii) When authorized to assert copyright to the data, the Contractor shall affix the applicable copyright notices of 17 U.S.C. 401 or 402, and an acknowledgment of Government sponsorship (including contract number).

(iii) For data other than computer software, the Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly by or on behalf of the Government. For computer software, the Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted computer software to reproduce, prepare derivative works, and perform publicly and display publicly (but not to distribute copies to the public) by or on behalf of the Government.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without the prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract unless the Contractor--

(i) Identifies the data; and

(ii) Grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause or, if such data are restricted computer software, the Government shall acquire a copyright license as set forth in paragraph (g)(4) of this clause (if included in this contract) or as otherwise provided in a collateral agreement incorporated in or made part of this contract.

(3) Removal of copyright notices. The Government will not remove any authorized copyright notices placed on data pursuant to this paragraph (c), and will include such notices on all reproductions of the data.

(d) Release, publication, and use of data. The Contractor shall have the right to use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, except--

(1) As prohibited by Federal law or regulation (e.g., export control or national security laws or regulations);

(2) As expressly set forth in this contract; or

(3) If the Contractor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Contractor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer.

(e) Unauthorized marking of data.

(1) Notwithstanding any other provisions of this contract concerning inspection or acceptance, if any data delivered under this contract are marked with the notices specified in paragraph (g)(3) or (g)(4) if included in this clause, and use of the notices is not authorized by this clause, or if the data bears any other restrictive or limiting markings not authorized by this contract, the Contracting Officer may at any time either return the data to the Contractor, or cancel or ignore the markings. However, pursuant to 41 U.S.C. 4703, the following procedures shall apply prior to canceling or ignoring the markings.

(i) The Contracting Officer will make written inquiry to the Contractor affording the Contractor 60 days from receipt of the inquiry to provide written justification to substantiate the propriety of the markings;

(ii) If the Contractor fails to respond or fails to provide written justification to substantiate the propriety of the markings within the 60-day period (or a longer time approved in writing by the Contracting Officer for good cause shown), the Government shall have the right to cancel or ignore the markings at any time after said period and the data will no longer be made subject to any disclosure prohibitions.

(iii) If the Contractor provides written justification to substantiate the propriety of the markings within the period set in paragraph (e) (1)(i) of this clause, the Contracting Officer will consider such written justification and determine whether or not the markings are

Document Number: 05GA0A25Q0018 Page 14 of 31 to be cancelled or ignored. If the Contracting Officer determines that the markings are authorized, the Contractor will be so notified in writing. If the Contracting Officer determines, with concurrence of the head of the contracting activity, that the markings are not authorized, the Contracting Officer will furnish the Contractor a written determination, which determination will become the final agency decision regarding the appropriateness of the markings unless the Contractor files suit in a court of competent jurisdiction within 90 days of receipt of the Contracting Officer's decision. The Government will continue to abide by the markings under this paragraph (e)(1)(iii) until final resolution of the matter either by the Contracting Officer's determination becoming final (in which instance the Government will thereafter have the right to cancel or ignore the markings at any time and the data will no longer be made subject to any disclosure prohibitions), or by final disposition of the matter by court decision if suit is filed.

(2) The time limits in the procedures set forth in paragraph (e)(1) of this clause may be modified in accordance with agency regulations implementing the Freedom of Information Act (5 U.S.C. 552) if necessary to respond to a request thereunder.

(3) Except to the extent the Government's action occurs as the result of final disposition of the matter by a court of competent jurisdiction, the Contractor is not precluded by paragraph (e) of the clause from bringing a claim, in accordance with the Disputes clause of this contract, that may arise as the result of the Government removing or ignoring authorized markings on data delivered under this contract.

(f) Omitted or incorrect markings.

(1) Data delivered to the Government without any restrictive markings shall be deemed to have been furnished with unlimited rights.

The Government is not liable for the disclosure, use, or reproduction of such data.

(2) If the unmarked data has not been disclosed without restriction outside the Government, the Contractor may request, within 6 months (or a longer time approved by the Contracting Officer in writing for good cause shown) after delivery of the data, permission to have authorized notices placed on the data at the Contractor's expense. The Contracting Officer may agree to do so if the Contractor--

(i) Identifies the data to which the omitted notice is to be applied;

(ii) Demonstrates that the omission of the notice was inadvertent;

(iii) Establishes that the proposed notice is authorized; and

(iv) Acknowledges that the Government has no liability for the disclosure, use, or reproduction of any data made prior to the addition of the notice or resulting from the omission of the notice.

(3) If data has been marked with an incorrect notice, the Contracting Officer may--

(i) Permit correction of the notice at the Contractor's expense if the Contractor identifies the data and demonstrates that the correct notice is authorized; or

(ii) Correct any incorrect notices.

(g) Protection of limited rights data and restricted computer software. (1) The Contractor may withhold from delivery qualifying limited rights data or restricted computer software that are not data identified in paragraphs (b)(1)(i), (ii), and (iii) of this clause. As a condition to this withholding, the Contractor shall--

(i) Identify the data being withheld; and

(ii) Furnish form, fit, and function data instead.

(2) Limited rights data that are formatted as a computer database for delivery to the Government shall be treated as limited rights data and not restricted computer software.

(3) [Reserved]

(h) Subcontracting. The Contractor shall obtain from its subcontractors all data and rights therein necessary to fulfill the Contractor's obligations to the Government under this contract. If a subcontractor refuses to accept terms affording the Government those rights, the Contractor shall promptly notify the Contracting Officer of the refusal and shall not proceed with the subcontract award without authorization in writing from the Contracting Officer.

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(i) Relationship to patents or other rights. Nothing contained in this clause shall imply a license to the Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Government.

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

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(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

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(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)

(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination.