SF-1449 - 75H70723Q00136 - SECURITY GUARD SERVICES (ASU).pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/29/2023 1730 MD

08/28/2023

505-256-6755SHANDIIN DEWOLFE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70723Q00136

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 62 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$29

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation No. 75H70723Q00136 is hereby issued for Security Guard Services to be provided at the Albuquerque Indian Health Center located in Albuquerque, NM, starting February 01, 2024 and ending January 31, 2025. The resulting award will consist of a base year with four option years.

CASCADING SET-ASIDE

Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

SHANDIIN R. DEWOLFE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Interior to HHS, offers will be solicited from

Indian Small Business Economic Enterprises (see

HHSAR Subpart 326.6) that are also small business concerns. If we do not receive enough competition and/or reasonably priced offers from the ISBEE set-aside, we will then evaluate quotes and consider for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows:

1st Tier: Small Business Indian Firms

2nd Tier: All Other Small Business Concerns

Period of Performance: 02/01/2024 to 01/31/2025

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

62 2 of

Security Guards

SOLICITATION NO. 75H70723Q00136

Albuquerque Service Unit

SECTION 1 - SUPPLIES OR SERVICES AND PRICES/COSTS

1.1 SERVICES

1.1.1 The Indian Health Service (IHS)/Albuquerque Area Office (AAO), Albuquerque Service Unit (ASU) has a requirement for Security Guard Services to be provided at the Albuquerque Indian Health Center located in Albuquerque, NM, starting February 01, 2024 and ending January 31, 2025. The resulting award will consist of a base year with four option years.

1.1.2 The Government contemplates to award at least one award resulting from this solicitation.

1.1.3 The award will be issued earlier than the actual start date (possibly 11/01/23) in order to start the background/security clearances as soon as possible, which will prevent any delays or gaps in service. The start date will be readjusted as necessary via modification.

1.2 PRICE OR COST

This will result in one Firm-Fixed-Price (FFP) purchase order. The prices listed in the “SCHEDULE OF CHARGES” below are expected but may not be representative of actual pricing and serve as a means of arriving at price reasonableness for award purposes. Utilization of the FFP contract has been determined to be appropriate for three (3) Security Guards to provide services, as the government anticipates a recurring need, but prices are subject to change.

1.3 GENERAL CONTRACT INFORMATION

1.3.1 This is a non-personal health care service contract, as defined in Federal Acquisition Regulation (FAR) 37.401, under which the contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The contractor indemnifies the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance.

1.3.2 As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the burden of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico.

1.3.3 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.3.4 FINGERPRINTING REQUIREMENTS FOR SECURITY AND SUITABILITY:

Prior to start of services specified by the contract scope of work, the Contractor must contact Warren Cheromiah, at Telephone No. (505) 256-6749, AAO, Division of Contracts and Grants, to schedule an appointment to complete the fingerprinting process required by the IHS regulations pertinent to security and character background investigations.

1.4 CONTRACT PRICE

1.4.1 This will result in an FFP purchase order. The total price for this contract is $TBD.

1.4.3 The Contractor shall be paid upon submission of an invoice and completion and/or verification (if service) are completed by the Contracting Officer's Representative (COR), of the services indicated below.

SCHEDULE OF CHARGES*

Item # Contract Period Pricing per Year*** Total Amount

CLIN 1 Base Period:

02/01/24 – 01/31/25 a.) 24-Hour Coverage: 1 Security Guard x

$_________/hour x 8,760 hours/year = b.) 12.5-Hour Coverage: 2 Security Guards x

$_________/hour x 6,225 hours/year =

$___________/year

CLIN 2 1st Option Period:

02/01/25 – 01/31/26 a.) 24-Hour Coverage: 1 Security Guard x

$_________/hour x 8,760 hours/year = b.) 12.5-Hour Coverage: 2 Security Guards x

$_________/hour x 6,225 hours/year =

$___________/year

CLIN 3 2nd Option Period:

02/01/26 – 01/31/27 a.) 24-Hour Coverage: 1 Security Guard x

$_________/hour x 8,760 hours/year = b.) 12.5-Hour Coverage: 2 Security Guards x

$_________/hour x 6,225 hours/year =

$___________/year

* - Note: Hourly rate shall be an all-inclusive rate of all other fees including: travel expenses; per diem; lodging;

all city, state, federal, and local taxes; and miscellaneous cost associated with the above services.

** - There is a fillable table attached for your usage or you may use a format of your own. Thank you!

*** - 24-hour Security-Guard Coverage includes Federal Holidays; 12.5-hour Security-Guard Coverage excludes Federal Holidays (275 hours total per year)

SECTION 2 – DEFINITIONS: N/A

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES – N/A

SECTION 4 – CONTRACTOR-FURNISHED ITEMS - N/A

SECTION 5 – SCOPE OF WORK (SOW)

5.1 SCOPE OF WORK

The Contractor shall furnish all the necessary personnel, materials, services, and otherwise do all things necessary to perform the work as set forth below:

CLIN 4 3rd Option Period:

02/01/27 – 01/31/28 a.) 24-Hour Coverage: 1 Security Guard x

$_________/hour x 8,760 hours/year = b.) 12.5-Hour Coverage: 2 Security Guards x

$_________/hour x 6,225 hours/year =

$___________/year

CLIN 5 4th Option Period:

02/01/28 – 01/31/29 a.) 24-Hour Coverage: 1 Security Guard x

$_________/hour x 8,760 hours/year = b.) 12.5-Hour Coverage: 2 Security Guards x

$_________/hour x 6,225 hours/year =

$___________/year

GRAND TOTAL (base year + option years): $______________

-The Contractor shall furnish all contract oversight management, supervision and technically trained personnel to provide routine and emergency site security protection and support services for the Albuquerque Service Unit’s employees, Contractors, visitors, and patients.

-These services include, but are not limited to: patrol, entry control, parking and traffic control, and security and fire safety surveillance duties.

-The Contractor shall provide competent, trained, uniformed security officers who meet the standards for providing private guard services in the applicable locality and state; in addition to the standards described herein.

-Security officers are unarmed Contractor employees who conduct security duties at Albuquerque facilities. They are not authorized to carry firearms and are not empowered with any arrest authority.

-These services are required at Albuquerque Indian Health 801 Vassar DR NE Albuquerque, NM 87106.

-The Contractor shall maintain all management, supervision, manpower, training, screening, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files and any other resources necessary to accomplish services as described here in.

-The Contractor shall provide their own Liability Insurance.

-The Contractor shall perform to the standards required in this contract and will be expected to work closely with Albuquerque Service Unit representatives throughout the duration of the contract.

-Site security services shall be provided twenty-four (24) hours per day, seven (7) days per week (24/7), and 365 days per year.

DESCRIPTION OF SERVICES

- The Contractor shall provide security service to Albuquerque Service Unit throughout the duration of the contract for its customers, visitors, employees, and vendors. Business hours at Albuquerque Service Unit are 08:00 to 16:30, Monday through Friday, additional hours from 16:30 to 18:30 on Wednesdays;

however, Albuquerque Indian Health staff may be on site 24 hours a day. At least 1 security guard 24 hours a day 7 days a week. 2 additional security guards for a total of 3, Monday through Friday are expected between 7:00 to 19:30 with the exception of Federal Holidays.

Type of Coverage # of Guards Shifts Include Federal Holidays?

24-Hour 1 24 hours/day, 7 days/week Yes

12.5-Hour 2 700 – 1930, M-F No

Security services and technical requirements to be provided during the execution of this contract include the following:

GENERAL DUTIES AND RESPONSIBILITIES

• Guard and protect all Government property, information, documentation, material, buildings, and equipment from unauthorized access, theft, or sabotage.

• Respond to and provide assistance to Albuquerque Service Unit and Contractor employees, visitors, and emergency response personnel involving security and safety related situations, demonstrating common sense and good judgment, and in compliance with Albuquerque Indian Health Center’s policies and procedures.

• Training shall be provided to the contractor on documentation requirements and will be provided the daily log book.

-The Contractor Guards shall maintain a daily log book documenting information regarding the Contractor's completed scheduled foot-patrol rounds that will identify their destination throughout the building, time table, contacts made, and to report any unforeseen events.

-Security guards will complete work orders and submit them to the Facilities Department should they identify a safety issue.

-A complete detailed written narrative or incident report will be completed and turned in to the Contracting Officer’s Representative (COR) for corrective action on the day of an incident.

-Should a major incident occur which involve staff and/or patients, each security guard will submit an incident report on the Albuquerque Indian Health Service incident reporting system.

• Foot patrol rounds will include visually inspecting parked vehicles, entrances, lobby areas, corridors, restrooms, etc. for any unsecured activities.

• Door entrances will be monitored closely and locked after clinical hours to ensure the automatic door activation are enforced.

• At the end of each business day, Contractor will check the GSA vehicles to ensure they are parked in the designated area and that the doors are locked.

-The Contractor shall provide order and security of clinic premises by observing flow of incoming patients, visitors, employees, and contractors.

• Security guards will request the assistance of local law enforcement when deemed necessary for the safety of the patients, staff, and visitors.

• The security guards shall maintain close surveillance of building and grounds for detection of possible safety hazards.

• Raise and lower Government-furnished U.S. and departmental flags at the request of Albuquerque Service Unit, and when necessary, replace worn flags.

-Assure the flags are flown at half-staff as required or as directed by the Facility Security Officer (FSO) and Contracting Officer Representative (COR) in response to special orders issued by the President of the United States or the Governors of the locale. The U.S. Flag Code shall be followed (U.S.C. Title 36, Chapter 10).

• Cooperate with and assist law enforcement agencies in connection with crimes committed against Albuquerque Indian Health facility, including maintaining the scene to protect possible evidence in accordance with established procedures.

• Provides assistance to Public Safety personnel, (including State, Federal, and Tribal Police, Fire, and EMS) when they are on-site during times of emergencies and assistance during Albuquerque Service Unit emergency drills, i.e. code red drills.

• Security guards shall be visible and available at all times during clinical hours.

• Security guards shall assist visitors and patients by giving directions related to locations within, or adjacent to the building.

• The security guards shall respond as the Security Officer to various emergency code warnings and alarms as identified in the Albuquerque Service Unit Emergency Response Codes and Procedures guidelines.

-These include Code Blue, Code Red, Code Brown, Code Amber, Code Black and Code Green.

• The security guards shall assist medical personnel as directed in handling emergency cases such as transporting patients, assisting in restraining mentally disturbed/intoxicated patients, etc.

• Security guards will provide traffic control during helicopter landing for emergency transport of patients.

• The security guards shall follow the Albuquerque Service Unit policy and procedure on the processing of deceased patients from the Urgent Care area to the Morgue to the release of the body.

-Log books will be kept within the Security office and documentation will be noted within these log books with the required information at the time of release.

• The security guards shall also abide by policies and procedures including all safety and infectious control policies outlined for the Albuquerque Service Unit.

• At the direction of the COR or CEO, assist in the conduct of inquiries related to losses and thefts of Government and personal property, employee misconduct, and other security-related incidents. Security officer participation in inquiries shall be documented and reported to the COR and FSO by means of an incident report.

CONTRACTOR RESPONSIBILITIES

-The Contractor must be currently qualified and licensed by the State of New Mexico as a private patrol operator and registered as such.

-Contractor shall provide and maintain qualified and competent security guards to provide all the necessary guard functions consistent with the industry standards and in accordance with the Scope of Work herein.

-Shall establish and maintain a complete schedule of personnel assigned to specific work hour shifts.

Schedules shall be provided to the Contracting Officer’s Representative (COR).

-All problems or incidents regarding security services shall be relayed to the Contracting Officer’s Representative (COR).

-Notify the Contracting Officer’s Representative (COR) prior to any newly assigned guard(s) and/or of any guard personnel changes as they will need to be cleared prior to being on the property.

-During times of emergencies or when the need arise shall be required to provide qualified back-up guard personnel within one hour of notice.

-Shall furnish all necessary uniforms and supplies required in the delivery of services.

DELIVERABLES AND REPORTING REQUIREMENTS

1. Delivery and accountability of work shall be documented by the Contracting Officer’s Representative.

Reports:

The Contractor shall maintain and deliver the following reports to the Contracting Officer’s Representative, at a minimum:

1. A Daily Record of Events: Each Security Guard shall maintain and shall record all daily activities, unusual and major events on this report.

2. Security Incident Report: Each Security Guard shall report all unusual and major events on this report by the conclusion of the Security Guard's tour of duty. Reports shall be factual and complete before the end of the Security Guard's shift.

3. Performance Improvement/Performance Indicator Reports: Each Security Guard shall document key elements, situations, or security related events on government-generated reports/forms. These reports vary and are subject to change annually. Previous examples of performance measures include unsecured GSA vehicles, unsecured doors, employees without proper identification, etc.

4. Monthly summary of events: The Security Guard Supervisor or Leader shall submit a monthly summary of events to the Contracting Officer’s Representative. This report shall include the number and type of documented incident reports for the month, performance indicator summary information, number of GSA vehicles left unsecured, number of unsecured offices, and any other important information that the Supervisor or Leader deems necessary to report.

5. The Contractor on site shall maintain all documentation. All documentation is subject for review at any time by the Contracting Officer’s Representative and/or other government officials.

6. Contractor must provide invoices on a bi-monthly basis.

7. Contractor Furnished Material/Supplies:

The Contractor shall furnish his/her complete uniforms and badges meeting the specifications of State law shall be supplied by the Contractor at no further costs to the Government. Uniforms shall consist of trousers, leather gloves, shirt, cap, jacket and all required badges. Uniform replacements shall be at the Contractor's expense.

8. SECURITY GUARDS SHALL NOT BE AUTHORIZED TO CARRY OR USE THE FOLLOWING

ENFORCEMENT EQUIPMENT: Blackjack, club, brass knuckles, and firearms

DESCRIPTION OF SERVICES/SUPPLIES

The contractor shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established and with minimum disturbance and maximum protection of government personnel, property and general public.

SERVICE CONTRACT WAGE DETERMINATION

Wage Determination #2015-5443 Revision 20 dated 07-21-2023 is hereby incorporated.

5.2 Work Schedule: Detailed in SOW.

5.3 Performance Evaluation: Detailed in SOW.

5.4 The contractor will perform work with multicultural patients and interpreters as necessary for non-English speaking patients.

5.5 Conduct: The Contractor must perform standards as listed in the Federal Code of Conduct.

5.6 Conditions of Contract Services: All healthcare providers providing service under this contract must attend mandatory orientations specified by the IHS.

5.6.1 The contractor must be subject to character investigation as required by Public Law 101-360, the Indian Health Child Protection and Family Violence Prevention Act prior to performance of a contract by utilizing the US Office of Personnel Management (OPM), Electronic Questionnaire for Investigation Processing (eQIP) system and this shall include all fingerprinting procedures and clearances. The contractor must provide all requested information necessary to perform Level I and Level II background checks. The contractor must comply with the requirement to obtain security investigations. The contractor will review all completed forms and forward onto the Government personnel. The contractor will be immediately removed from the position (at any time the investigation receives unfavorable adjudication, or, if other unfavorable information that would affect the investigation becomes known.

5.6.2 Identification of Contractor: The Contractor must wear a government issued contractor identification badge during performance of duty. After 120 day’s PIV cards are issued at the Service Unit.

5.7. CONTRACTOR QUALIFICATION REQUIREMENTS: Detailed in SOW.

5.7.4 Motor Vehicle Operator's License: N/A

5.7.5 Health Requirements of Contracted Service Providers: Furnish documentation that reflects immunity for the indicated vaccine preventable diseases through documented disease, vaccination history, serology results, and/or any documented episodes of adverse events after vaccination. Any contractor’s employee who is allergic to a component of a vaccine and/or have a history of a severe reaction to a vaccine is not required to receive that vaccine with documented proof of contraindication to the vaccination. The following are additional requirements for specific vaccine preventable diseases.

• Measles:

-Vaccinations with 2 doses of live measles or MMR vaccines administered at least 28 days apart, -Laboratory evidence of immunity, -Laboratory confirmation of disease, or -Birth before 1957.

• Mumps:

-Vaccinations with 2 doses of live mumps or MMR vaccines administered at least 28 days apart, -Laboratory evidence of immunity, -Laboratory confirmation of disease, or -Birth before 1957.

• Rubella:

-Vaccinations with 1 dose of live rubella or MMR vaccines administered at least 28 days apart, -Laboratory evidence of immunity, -Laboratory confirmation of disease, or -Birth before 1957

• Hepatitis B:

-Vaccinations with three doses of Hepatitis B vaccines, or -signed declination of Hepatitis B vaccination series.

• Varicella:

-Vaccinations with two doses of varicella at least 4 weeks apart, -laboratory evidence of immunity or confirmation of disease, -diagnosis or verification of history of varicella disease by a health care provider, or -diagnosis or verification of a history of herpes zoster by a health care provider.

• Influenza:

-Vaccination with one dose of current annual influenza season vaccine.

-Documented proof of the contraindication to the influenza vaccination as outlined by Advisory Committee on Immunization Practices recommendations, or -Written statement justifying religious exemption from influenza vaccination.

Note: unvaccinated contract staff with an approved medical or religious exemption must wear an IHS-provided surgical or similar mask when working in patient care areas or other areas frequented by patients in an IHS facility during the influenza season.

• Pertussis:

-Vaccination with one dose of Tdap vaccine.

• Any additional immunization in accordance with IHS Immunization Policy that is available upon request.

The contract staff must have written documentation of TB test (TST or IGRA) within the last 12 months. If documented Positive TB test:

-Provide chest x-ray report of “No active TB disease” following positive TB test.

-Annual sign and symptoms screen:

• If negative sign and symptom screen, follow up chest x-ray not indicated.

• If signs and symptoms screen positive, contract staff must have written documentation of chest x-ray and health care provider evaluation.

For credentialed provider, contract staff must have documentation from the provider’s physician or chief of staff that confirms they do not have any health problems (including disability, emotional stability, drug, or alcohol dependency) that might impair his/her ability to care for patient at time of application.

5.7.6 Criminal History Background Check:

Contractor’s employees whose duties and responsibilities involve regular contact or control over children are subject to a character investigation as required by Public Law 101-630, The Indian Child Protection and Family Violence Act. The minimum standards of character shall ensure that none of the individuals described in this order have been found guilty of, or entered a plea of nolo contendere or guilty to, any felonious offense, or any of two or more misdemeanor offenses, under federal, state, or tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; crimes against persons; or offenses committed against children. These crimes do not hold a time statue and will be evaluated the same under any Child Care “CNACI” investigation with IHS. IHS will conduct these investigations following award of a contract. Until the character investigation has been completed and the Contracting Officer notified of the results, the Contractor‘s employees must not have unsupervised contact with Indian children. Contractor’s employees are not able to work a scheduled shift until the security check is performed and clearance has been obtained by the appropriate agency. At a minimum, fingerprints are required, and upon clearance of this stage, a contractor’s employee may work a scheduled shift. However, Contractor’s employees are required to complete the detailed background application and the application is to be completed within 30 days once the contractor’s employee has been given physical and logical access. All Contractors’ employees are subject to criminal background check prior to performing services in accordance with Purchase Order terms and conditions. The contractor shall ensure that each of their employees complete the Certification of Criminal History and Background Check Packet. The completed forms are to be returned to the COR. Additional Background Check packets can be obtained through the COR. See HHSAR Clauses 352.237-72 and 352.237-73

5.7.7 Required Training:

a) Protecting Children from Sexual Abuse as stated in IHM Circular 19-05: Contractor Training Plan for Implementation of Indian Health Manual Part 3, Chapter 20, Protecting Children from Sexual Abuse by Health Care Providers. Each provider must take this training within 30 days from their start date at the service unit. Certificate should be provided to the COR.

b) Overview of Trauma-Informed Care and Historical Trauma training for Non Personal Healthcare Services (i.e., MLTs, RN, Physician, etc.).

c) Information System Security Awareness (ISSA) Training: Contractors who utilize the IHS information system or accesses or connects to the IHS network must complete the ISSA training 24 hours of receiving access and annually thereafter. The online ISSA training is located at http://www.ihs.gov/issa. Contractor access will be revoked unless and until the training is completed. An exception can be made if the user has read and signed the IHS Quick Guide to Information Security, in which case the contractor will have 30 days to complete the training. Course certifications must be provided to the COR upon completion and annually thereafter.

Please also review Section 7.5.1 of the Indian Health Service General User Security Handbook which covers ISSA training to support this requirement of all contractors who access our information system network.

5.7.8 Subpoenas/Testimonies: Contractors are mandated to cooperate with the appropriate IHS managers when the contractors' employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony as stated in Section 5-27.3(B)(9) of the Indian Health Manual.

5.8 When the Contractor demonstrates impaired judgement, they cannot continue working on the Purchase/Task Order No. 75H70723XXXXXX. The Government reserves the right to remove from the facility any Contractor employee who in the judgment of a licensed healthcare practitioner is impaired.

SECTION 6 0 QUALITY ASSURANCE SURVEILLANCE PLAN (example) Performance-Based Task Indicator Standard Quality Assurance Incentives

1. Provide Security Guard Services.

All duties listed in SOW are being performed as needed.

Outstanding – 100% of duties are being fulfilled.

Acceptable – 80 to 99% of duties are being fulfilled.

Satisfactory – 65 to 80% of duties are being fulfilled.

Monitored on a periodic basis when services occur.

Final determination will happen when job is completed.

Outstanding. Means there are no issues so payments processed promptly.

Acceptable. Means there are some issues so payments are on hold until issues cleared.

Satisfactory – Means there are too many issues and payment not processed until they are at the level of either Satisfactory or Outstanding.

3. Respond to customer safety concerns and other customer service issues (i.e. giving directions, calling local authorities if necessary, etc.)

Respond to concerns in a timely manner.

Outstanding – 100% of issues are resolved.

Acceptable – 80 to 99% of issues are resolved.

Satisfactory – 65 to 80% of issues are resolved.

Monitored on a periodic basis when services occur.

Final determination will happen when job is completed.

Outstanding. Means there are no issues so payments processed promptly.

Acceptable. Means there are some issues so payment are on hold until issues cleared.

Satisfactory – Means there are too many issues and payment not processed until they are at the level of either Satisfactory or Outstanding.

4. Complete all required documentation, including daily logbooks, monthly reports, etc.

All documentation is completed on a daily basis or as needed.

Outstanding – 100% of all documentation is completed.

Acceptable – 80 to 99% of all documentation is completed.

Satisfactory – 65 to 80% of all documentation is comleted.

Monitored on a periodic basis when services occur.

Final determination will happen when job is completed.

Outstanding. Means there are no issues so payments processed promptly.

Acceptable. Means there are some issues so payment are on hold until issues cleared.

Satisfactory – Means there are too many issues and payment not processed until they are at the level of either Satisfactory or Outstanding.

SECTION 7 - PACKAGING AND MARKING

N/A

SECTION 8 - INSPECTION AND ACCEPTANCE

8.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

8.2 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Title Date 52.246-4 Inspection of Services – Fixed Priced (Aug 1996)

SECTION 9 - DELIVERIES OR PERFORMANCE

9.1 PERIOD OF PERFORMANCE: The period of performance is a base period of one year with four one-year option periods, if extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9 - Option to Extend the Term of the Contract (Mar 2000); upon written notification by the Contracting Officer within 60 days of contract expiration.

9.1.1 The Period of Performance will be structured as follows:

Base Year: 02/01/2024 – 01/31/2025 1st Option Year: 02/01/2025 – 01/31/2026 2nd Option Year: 02/01/2026 – 01/31/2027 3rd Option Year: 02/01/2027 – 01/31/2028 4th Option Year: 02/01/2028 – 01/31/2029

9.1.2 Performance will be for the period of 02/01/2024 to 01/31/2025 unless the period changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

9.1.3 Total contract award must not exceed one year, unless extended via modification to “Exercise the Option.” Option period renewal is dependent on satisfactory services provided availability of funds for the appropriate fiscal year, and existing requirements.

9.2 PLACE OF PERFORMANCE: The contractor must provide Security Guard Services to the following Albuquerque Service Unit Indian Health Service Facilities:

9.2.1 Albuquerque Indian Health Center

801 Vassar Drive NE Albuquerque, NM 87110

9.3 GOVERNMENT HOLIDAYS (https://www.federalpay.org/holidays)

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www .opm.gov/fedhol).

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor.

The following individuals will be the Government's points of contact during the performance of this Contract:

10.2 CONTRACTING OFFICER

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this purchase order is:

Shandiin DeWolfe, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6755 Email: Shandiin.DeWolfe@ihs.gov

HHSAR 301-602-3 Ratification of Unauthorized Commitments: The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

10.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE CONTRACTING OFFICER’S

REPRESENTATIVE (ALTERNATE COR)

10.3.1 Ernest Nakamura, (505) 248-4000, Ernest.Nakamura@ihs.gov, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.3.2 TBD, (505) 248-XXXX, TBD@ihs.gov, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

10.3.2 The COR’s responsibilities will include ensuring contractor accountability. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the SOW. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

10.4 TECHNICAL MONITORING

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the SOW accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

10.5 INVOICE SUBMISSION

10.5.1 The Contractor shall submit invoices daily, weekly, or monthly as necessary. Advance payments will not be issued by Finance unless stated herein. Upload complete invoice with all required documentation to:

https://www.ipp.gov

* Please do not sent any copies to the CS or Finance Office for any invoices related documents such as deliverables, reports or balance statements). Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

10.5.2 Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice.

For additional information about the UEI (hhtps://www.sam.gov).

10.5.3 Submit invoices in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

FAR 32.905(b), Content of Invoices:

(b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of landing number and weight of shipment will be shown for shipments on Government bills of landing.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

(4) Per the Accounts Payable office, failure to submit invoices to the IPP Website can result in delayed payment of your invoice.

In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

Additionally, in accordance with OMB Memorandum, M-12-16, fill prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMS Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer.

10.6 GOVERNMENT-FURNISHED PROPERTY – N/A

10.7 Government-Furnished Information / Property and Services – N/A

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

11.2 SECURITY

a. To perform the work specified herein, contractor personnel will require access to sensitive data, regular access to HHS-controlled facilities, and/or access to HHS information systems. The Government has determined the position sensitivity under this effort to be Level 1.

b. To gain access to the sensitive data, HHS-controlled facilities, and/or HHS information systems, the Contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procedures obtained in:

(i) HHS Information Security Program Policy, http://www.hhs.gov/ocio/securityprivacy/

(ii) HHS Office of Security and Drug Testing, personnel Security/Suitability Handbook, http://www.hhs.gov/ocio/policy/hhs-ocio-2011-0003.html

(iii) Reserved

(iv) HHS HSPD-12 Implementation Policy (draft)

c. The minimum Government investigation for a non-critical sensitive position is a National Agency Check and Inquiries (with fingerprinting), which consists of searches of records covering specific areas of a person's background during the past five years. Those inquiries are sent to current and past employers, schools attended, references, and local law enforcement authorities. More restricted positions, above non-sensitive, require more extensive documentation and investigation.

d. Contractors should ensure that the employees whose names they submit have a reasonable chance for access approval. Delays associated with rejections and consequent reinvestigations may not be excusable.

e. Typically, the Government investigates personnel at no cost to the Contractor, but the expense of multiple investigations for the same position is difficult to justify. Consequently, multiple investigations for the same position may, at the Contracting Officer's discretion, justify reduction(s) in the Contract price of no more than the cost of the extra investigation(s).

f. Language similar to this Security section shall be included in any Sub-Contracts which require Sub- Contractor personnel to have access to an information system, access to sensitive data, regular or prolonged access to a HHS-controlled facility, or any combination of these three.

g. Inquiries, including requests for forms and assistance, should be directed to the Contracting Officer or his/her designee, listed in the Contract.

h. Within seven (7) calendar days after final acceptance of the work specified herein, the Contractor shall return all identification badges to the Contracting Officer or his/her designee.

11.3 REFERENCES: The work performed under this contract will assist the IHS in better meeting legislative mandates and associated implementation guidance from OMS, HHS, NIST, and US Cert. Statutes and Acts generally applicable to IHS security include, but are not limited to the following:

• Health Information Technology for Economic and Clinical Health Act

• Federal Information Security Management Act (FISMA), part of the E-Government Act of 2002

(Public Law 107-347, Title Ill).

• OMB Circular A-130 and Appendix Ill, Security of Federal Automated Information Resources

• OMB Circular A-11, Preparing, Submitting, and Executing the Budget

• Presidential Decision Directive 63 (POD 63)

• NIST Special Publications - 800 Series

11.4 IDENTIFICATION AND DISPOSITION OF DATA, REPORTS, AND OTHER DELIVERABLES

A. The Contractor not permitted to make use of any data derived from these services for any purpose not directly related to and/or authorized by the Albuquerque Area Indian Health Service. All patient data/information are subject to the Privacy Act and the Confidentiality of Information Clause (HHSAR 352.224-70)

B. Upon completion/termination of the contract, all information, statistical or analytical…