SEWP RFQ15F06726Q0000204 WAVE SYSTEM.docx

RFQ 0006930 - IT Hardware - NLP RFQ 0006930 - IT Hardware - NLP

FEDERAL BUREAU OF INVESTIGATION

FINANCE and FACILITIES DIVISION | PROCUREMENT SECTION

Notice of Intent

Solicitation Number: 15F06726Q0000204

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE PUBLISHED.

The Federal Bureau of Investigation (FBI) intends to negotiate a one-time, sole source, firm-fixed price Contract to acquire a Brand -name Motorola Solutions, Inc., WAVE system, including shipping.

The products being requested must be the exact products and currently Final from Motorola Solutions, Inc, Linthicum Hights, MD 21090-2535 is the only vendor able to provide the Wave system with all hardware, services and software updates that can only be performed by the manufacturer. Motorola Solutions, Inc, is the only one that can push out updates to improve or correct any deficiencies in the current system.

This notice will be distributed solely through the General Services Administration’s SAM.gov website (www.SAM.gov). Interested parties are responsible for monitoring the SAM.gov site to ensure they have the most up-to-date information about this acquisition. The associated Motorola Solutions, Inc. Classification System (NAICS) code for this procurement is 334220 – Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing, and the size standard is 1250.

The Government intends to negotiate with only one source under the authority of FAR 6.302-1. This notice of intent is not a request for competitive quotations; however, interested parties may identify their interests and capability to respond to this requirement by contacting Christopher Hamilton via email only at cahamilton1@fbi.gov, no later than 1:00pm (Central) on May, Friday, 1, 2026. Responses sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Information received will be used solely for the purpose of determining whether or not to conduct competitive procurement. A decision by the Government not to complete this proposed contract based upon responses to this notice is at the discretion of the Government.

Vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, DUNs, addresses, and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Questions or Requests for Additional Information are Due:

Tuesday, April 30, 2026, at 1:00pm CDT

Quotes Must Be Submitted No Later Than:

Friday, May 01, 2026, at 2:00pm CDT

1.1 Shipping Requirement

All deliveries under this order will be Freight on Board (FOB) Destination and Continental U.S (CONUS). Shipping cost is to be included into vendor’s pricing.

1.2 Delivery Requirement

Shipping Address:

ERF

Attn: Teresa Johnson Room 1B015

BLDG 27958A

Quantico, VA 22135 Email: tjohnson2@fbi.gov

2.0 Quote Requirement

· New Equipment only will be accepted for this contract. No grey manufactured items will be accepted.

· Delivery must be made within 90 days or less after Receipt of Order (ARO) of each individual delivery order.

· Vendor’s quote will be submitted under the format listed per project groupings as notated in Section 1.0.

· No partial quotes will be accepted. Vendor must provide all items as requested or quote will be considered unresponsive.

Please include in your quote: Line Item #, Part #, Pricing, Quantity and Product Description for each line item. Quote may be sent via your company’s standard quotation form but must include the following information: RFQ #, UEID #, and Point of Contact’s name with email and telephone information.

A valid SAM.gov registration is required to be eligible for award. Failure to comply with direction will render your quotation to NOT BE technically acceptable and ineligible for award. All terms and conditions in accordance with SEWP contract.

All quotes will be good for 90 days from the date of submission.

2.1 Question Submission

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted on SAM.GOV no later than Friday, May 01, 2026, at 2:00pm CDT.

2.2 Quote Submittal

Quotes must be received by Friday, May 01, 2026, at 2:00pm CDT.

Offers must be valid for 90 calendar days after submission.

3.0 Contract Administration

3.1 Invoice Requirements

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

The following sections provide important information regarding the FBI’s electronic invoicing requirements.

Invoice Submission Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. Never submit an invoice to both IPP and Central Invoicing.

Obtaining IPP Access

If your company has already enrolled in IPP: You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP; Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP.

To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date. Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-bystep instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

• Phone: (866) 973-3131

• Email: IPPCustomerSupport@fiscal.treasury.gov

For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov.

For contract-specific questions, please contact the designated contracting officer for your contract.

We appreciate your patience and participation as we make this transition.

4.0 Terms and Conditions

Please refer to SAM. GOV Terms and Conditions.

4.1 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

4.2 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a federal department or agency authorized to receive such information.

4.3 System for Award Management (SAM) Requirement

Effective July 29, 2012, all vendors must be registered in System for Award Management (SAM) to receive government contracts. The FBI is utilizing a financial system that has a direct interface with the SAM. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

5.0 Security Requirements

5.1 Requirements for Procurement of Critical Assets

Every effort must be made to ensure that supplies are provided and integrated and services are performed using sound security components, practices, and procedures. Acquisition of supplies or services from concerns under Foreign Ownership, Control, or Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which will be referred to herein as "Use of FOCI source") is of serious concern and must be approved prior to contract award. Approval decisions will be made on a case-by-case basis after the source or technology has been identified by the Offeror and subjected to a risk assessment.

The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the Offeror.

Any Offeror responding to this Request for Quotation (RFQ) acknowledges the Government's requirements to secure services or equipment from firms which are not under Foreign Ownership, Control, or Influence (FOCI), or where any FOCI, in the opinion of the Government, adversely impacts on National Security or security requirements. The Offeror understands and agrees that the Government retains the right to reject any response to this RFQ made by the Offeror, without any further recourse by or explanation to the Offeror, if the FOCI for that Offeror is determined by the Government to be an unacceptable security risk.

Risk assessments will be on a case-by-case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the Government retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the Offeror. Similarly, the Government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the Governments' best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Offeror as part of the Government's rationale for non-approval. The Offeror (prime and subs) may not seek reimbursement from the Government for any costs associated with responding to this RFQ as a result of a FOCI non-approval decision.

6.0 Evaluation Factors

The Government will award the contractor whose quote conforms to the specifications and represents the Technically Acceptable offer. Any requested documentation not included with the original submission will disqualify the quote from further consideration.

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