Services RFQ PT.docx

REQUEST FOR QUOTATION

ARFQ JWH25*1 Physical Therapy Services to JWH Residents

SPECIFICATIONS

1 PURPOSE AND SCOPE: The West Virginia Department of Health Facilities is currently soliciting bids to establish a contract for Physical Therapy Services to the residents of Jackie Withrow Hospital 105 S Eisenhower Dr. Beckley, WV 25801.

The WVDHHR has developed an EEOP utilization report and is available at http:dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Utilization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%approval%20to%20Submit%20%283%29.pdf

Part or all of the funding from this contract may be provided from federal dollars. Vendor must acknowledge and adhere to the attached Federal Funds Addendum.

2 DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means Physical Therapy Services to the residents of Jackie Withrow Hospital

2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published.

3 QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1 WV Physical Therapist License

MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1.1 Physical Therapy Services to the residents of Jackie Withrow Hospital

4.1.1.1 Physical Therapist must provide in-house Physical Therapy Services to the residents of Jackie Withrow Hospital. This is currently 55 but could increase to around 65. *Please note that this is not a skilled care facility.*

4.1.1.2 Physical Therapist must review/evaluate all new admissions at least once annually and whenever needed throughout the consultation process.

4.1.1.3 Physical Therapist must recommend restorative treatment therapy for residents identified in need, then develop treatment care plan for the resident on a restorative plan on a monthly basis and re-evaluate residents on restorative equipment every quarter.

4.1.1.4 Physical Therapist will recommend adaptive equipment and/or seating devices.

4.1.1.5 Physical Therapist will work with restorative staff and assist with hot pack therapy treatment.

4.1.1.6 Physical Therapist must re-evaluate all residents with a mental retardation diagnosis annually.

4.1.1.7 Physical Therapist must be available for consultations needed for care conference meetings.

4.1.1.8 Physical Therapist must be available upon request in the event of any survey (OHFLAC) issues that may arise.

4.1.1.9 Physical Therapist must provide staff-inservices to the Program Service and Nursing Departments when necessary.

4.1.1.10 Physical Therapist must attend any trainings as required by compliance and be submitted for a background check through WV Cares.

4.1.1.11 Physical Therapist must document in the resident’s Electronic Medical Record at the time services are rendered.

4.1.1.12 Physical Therapist must train on the facility’s Electronic Medical Record . The facility’s Clinical Applications Specialist will provide this training which will take approximately 2 hours. This will be in addition to the normal monthly time.

4.1.1.13 Physical Therapist must coordinate with the Recreation Supervisor and Director of Nursing in which time must be worked. This time will be during normal business hours (Monday thru Friday 8a to 4p,) excluding any legal holidays. Facility will pay the therapist a monthly rate in arrears of all services rendered. This monthly rate will be based on 30 hours per month.

5 CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total annual cost as shown on the Pricing Page.

5.2 Pricing Page: Vendor should complete the Pricing Page by completing all cost and contact information on Exhibit A Pricing Page included within this RFQ. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

6 PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7 PAYMENT: Agency shall pay from monthly invoices in arrears of all services rendered as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with the performance of this contract. Any anticipated mileage or travel costs may be included in the flat hourly rate listed on Vendor’s bid, but such costs will not be paid by the agency separately.

9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

9.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

9.5 Vendor shall inform all staff of Agency’s security protocol and procedures.

10. VENDOR DEFAULT:

10.1 The following shall be considered a vendor default under this Contract.

10.2 Failure to perform Contract Services in accordance with the requirements contained herein.

10.3 Failure to comply with other specifications and requirements contained herein.

10.4 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services Provided Under this Contract.

10.5 Failure to remedy deficient performance upon request.

10.6 The following remedies shall be available to Agency upon default.

10.6.1 Immediate cancellation of the Contract.

10.6.2 Immediate cancellation of one or more release orders issued under this contract.

10.6.3 Any other remedies available in law or equity.

MISCELLANEOUS:

11. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: __________________________ Revised 12/12/2017