Sensitive_Security_Information_Acknowledgement_Form.pdf

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for the Automatic Transfer Switch Testing, Maintenance, and Repair Services contract opportunity in Arizona. The form serves as a required acknowledgment that bidders and their representatives understand and will comply with security protocols governing sensitive information related to the project. Bidders and their authorized representatives must sign the form to confirm they have a legitimate "need to know" regarding the controlled documents and agree to handle all materials in accordance with 49 C.F.R. Parts 15 and 1520. The three-year contract term with two optional one-year extensions is scheduled to commence on or about June 1, 2026, with the effective date to be determined upon City Council award, signature, and recording by the City Clerk's department, whichever occurs later. Offers must be submitted through the City's Procurement Portal.

Bidders must acknowledge their responsibility to destroy or return all documents upon the earlier of either their company's completion of its need to review and use the materials or no later than the current contract end date. Unauthorized disclosure of the sensitive security information contained in the project documents may result in civil penalties or other enforcement actions under federal regulations. The form requires the authorized company representative to provide their printed name, signature, title, phone number, and complete address. This acknowledgment is a mandatory component of the bidding process and must be executed prior to accessing project-related sensitive security information, ensuring compliance with federal transportation security requirements.