Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form for the City of Phoenix, a municipal corporation in Arizona, documenting the formal acceptance of a contractor's sealed offer for automatic transfer switch (ATS) testing, maintenance, and repair services. The solicitation encompasses services for over 130 ATS units deployed across multiple municipal departments including Aviation, Public Works, Fire Department stations, Information Technology Department sites, Library facilities, Parks and Recreation sites, Police Department precincts, and Street and Transportation Department locations. The contract is structured as a three-year term with two optional one-year extensions, commencing on or about June 1, 2026. A pre-offer conference was scheduled for January 13, 2026, at 10:00 am (non-mandatory), with written inquiries due by January 19, 2026, at 3:00 pm, and sealed offers due on March 12, 2026, at 3:00 pm. The form indicates that the contractor is bound to provide the materials and services listed in the attached contract based upon the solicitation specifications, amendments, and the contractor's accepted offer, and the contractor is cautioned not to commence any billable work until receiving official purchase order or contract documentation.

The solicitation imposes minimum contractor qualifications requiring three years of operational experience in ATS installation, inspection, testing, troubleshooting, and repair, along with a current C-11 Electrical license from the Arizona Registrar of Contractors. The contract mandates 24-hour emergency response capability with 30-minute initial phone/email response for non-emergencies and one-hour onsite response, with 30-minute initial and one-hour onsite response for emergencies. Robust Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements mandate contractors demonstrate good faith efforts to engage DBE-certified and small business suppliers, with monthly documentation required in the City's Certification and Compliance System. Contractors must identify potential categories of goods and services available from small and DBE-certified suppliers and provide annual expenditure summaries. The City reserves the right to award multiple contracts and allow offerors to bid on either the Aviation Department (Group 1) or Public Works Department (Group 2) segments of the solicitation. Compliance with federal and state regulations, including Title VI of the Civil Rights Act, the Airport and Airway Improvement Act, and Arizona employment verification requirements, is required.