Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form for the City of Phoenix Aviation Department related to the Fixed Wing Pilot Training solicitation (PP24-284). The City of Phoenix Finance Central Procurement is seeking a certified pilot training school to provide comprehensive fixed wing pilot training services under a five-year contract commencing March 1, 2026. The training program encompasses five certificate types: Private Pilot, Commercial Pilot, Instrument Rating, Certified Flight Instructor (CFI), and Certified Flight Instructor-Instrument (CFII), with an estimated two students per certificate annually. Required timeframes include 20 weeks for Private and Commercial Pilot certificates, 12 weeks for Instrument Rating, and 16 weeks for CFI/CFII certificates. Key deadlines include a non-mandatory pre-offer conference on January 13, 2026, a written inquiry deadline of January 15, 2026, and a final response deadline of January 27, 2026, at 4:00 p.m. The contractor must maintain single-engine aircraft equipped with technologically advanced electronic flight information systems and provide training exclusively within the Phoenix Metropolitan area. Evaluation criteria include a minimum of three years operational experience, comprehensive insurance coverage, and three professional references from clients served within the past 36 months.

Pricing will be submitted on a per-unit hour basis across 30 line items covering flight instruction, ground school, briefings, checkrides, and related fees, with prices remaining firm and fixed for the initial two years and subject to potential annual increases thereafter with 60 days' notice and supporting documentation. The solicitation includes significant Disadvantaged Business Enterprise (DBE) and Small Business Participation requirements governed by USDOT regulations under 49 CFR Part 26, requiring contractors to submit an initial DBE and Small Business Participation Plan within 30 calendar days of contract award and provide annual updates. Contractors must demonstrate good faith efforts to engage DBE-certified firms through the Arizona UTRACS database and maintain detailed documentation of all business engagement attempts. The City reserves the right to terminate the contract based on performance, with a corrective action plan required if three cumulative training deadline misses occur. Documents related to this solicitation contain Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520 and may only be disclosed to persons with requisite need to know; recipients must agree to destroy such documents upon completion of their review or use no later than the contract end date.