Sensitive_Security_Information_Acknowledgement_Form.docx
DOCX document 20 KB Posted
- Attached to
- Lutron Lighting Systems
- Solicitation number
- IFB PCC-26-0101
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in connection with the Lutron Lighting Systems contract opportunity. The form establishes protocols for handling documents containing Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520. The City of Phoenix is soliciting sealed offers for a five-year Lutron lighting systems contract for the Phoenix Convention Center, with an effective date on or about March 1, 2026. The procurement includes a non-mandatory pre-offer conference and site visit scheduled for November 19, 2025, with written inquiries due by December 5, 2025, and sealed offers due by December 19, 2025. The contract will be awarded through City Council action, with the effective date contingent upon signature and recording by the City Clerk's department as required by Phoenix City Code. The contract encompasses comprehensive lighting system support, including preventive and corrective maintenance, remote and onsite diagnostics, system optimization, parts replacement, technical consultation, and emergency response services.
Bidders must be authorized Lutron Services providers with factory support and maintain at least two certified technicians on Lutron Quantum systems, verified through a current letter from Lutron confirming distributor status. The pricing proposal is structured on an as-needed basis with two primary line items: a technician hourly rate and a parts discount rate based on catalog pricing. The solicitation mandates significant Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit monthly DBE participation documentation through the City's Certification and Compliance System and provide an annual Small Business Participation Plan. Contractors must maintain comprehensive insurance coverage, including commercial general liability and workers' compensation with the City of Phoenix named as an additional insured, and comply with background screenings, safety protocols, and non-discrimination policies. Access to solicitation documents containing sensitive security information is restricted to persons with a documented need to know, and recipients must agree to destroy such documents upon contract completion or by the contract end date.
View the file
Other files
Show all 49
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
EXHIBIT __
City of Phoenix Aviation Department Sensitive Security Information Acknowledgement Form
The documents entitled [fill in document title(s)] (“Documents”) to be used as part of the [fill in project name] contain Sensitive Security Information that is controlled under 49 C.F.R. Parts 15 and 1520. These documents may only be disclosed to persons who have the requisite “need to know”, as defined in 49 C.F.R. Parts 15 and 1520. Unauthorized release of this information may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 C.F.R. Parts 15 and 1520.
I acknowledge, on my behalf and that of my company, the above statement and agree to destroy the [fill in document title(s)], in compliance with 49 C.F.R. Parts 15 and 1520, upon the earlier of our company’s completion of our need to review and/or use the Documents or no later than [fill in current contract end date].
NAME OF COMPANY
AUTHORIZED REPRESENTATIVE PRINTED NAME
AUTHORIZED REPRESENTATIVE’S SIGNATURE
| ______ | ||
| TITLE | PHONE NUMBER |
ADDRESS CITY, STATE AND ZIP CODE
File details come from the government source that posted it. Updated .