Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with the Traffic Signal Cabinet Art Wrap contract opportunity. The form establishes the framework for managing sensitive security information controlled under 49 C.F.R. Parts 15 and 1520 in relation to project documentation. Authorized representatives of participating companies must acknowledge receipt of designated documents, understand the restrictions on disclosure to only those with requisite "need to know," and commit to destroying the materials by the contract end date or upon completion of their review and use, whichever occurs first. The form requires the signature, printed name, title, phone number, and address of the authorized company representative executing the acknowledgement.

The acknowledgement form serves as a compliance mechanism requiring all offerors and participants in the Traffic Signal Cabinet Art Wrap solicitation (RFQu-26-0114) to certify their understanding of federal security information protocols prior to accessing sensitive project materials. Unauthorized disclosure of the controlled information may result in civil penalties or other enforcement actions as outlined in federal regulations. The form is designed as a standard exhibit to be completed and executed by each entity handling sensitive documentation related to the three-year contract with potential two one-year extensions commencing January 1, 2026, ensuring that all parties acknowledge their legal obligations to maintain the confidentiality and proper handling of security-sensitive information throughout the contract term and beyond.