Seller_SP_Checklist_B2627164.pdf

This is a Seller's Sole Source Procurement Checklist for the City of Pennsylvania related to the Telvue Care Renewal contract (Sole Source). The checklist serves as a compliance verification document designed to ensure that all required procedural steps and documentation are completed before the sole source award can be finalized. The document outlines mandatory requirements that the selling entity must satisfy, including verification of vendor qualifications, documentation of the sole source justification, approval of procurement officials, and confirmation that all necessary supporting materials have been submitted. The checklist format allows procurement staff to systematically verify each prerequisite condition has been met throughout the acquisition process.

The checklist emphasizes compliance with procurement regulations specific to sole source awards, which require heightened scrutiny and justification compared to competitive procurements. Key verification points include confirmation that the vendor is the only source capable of providing the required products or services, that appropriate authority has authorized the sole source methodology, and that all documentation supporting the basis for sole source selection is complete and retained in the procurement file. The document functions as a quality control mechanism to ensure the City's procurement process adheres to applicable regulations and that the award decision is properly documented and defensible.