Seller_SOP_Checklist_V5 - Bid -B2728085.pdf
PDF 189 KB Posted
- Attached to
- Catering for Training & Development
- Solicitation number
- B2728085
- Issued by
- Pennsylvania
About this file
This document is a Seller Operations Procedure (SOP) Checklist for the City of Philadelphia Procurement Department's small purchase bidding process, specifically for a catering contract for training and development. The checklist outlines the step-by-step process that vendors must follow to submit a quote through the PHLContracts online platform. Bidders are required to complete multiple tabs within the system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. The procurement department specifies that vendors must quote all items listed in the bid to be eligible for award, and that no delivery or services should occur until official notification is received from the department.
The checklist requires vendors to confirm their seller role status, answer mandatory questions regarding Local Business Entity (LBE) certification status, enter unit costs for each bid item, accept the terms and conditions, and submit all required documentation. Critical requirements include providing an executed Consent & Authorization form, which must be on file or attached in the Attachments Tab for any quote to be considered. The document also references an optional LGBTQ Applicant Opportunity Data Form and allows for submission of supporting documentation related to the quote. All validation messages and red warnings must be resolved before the quote can be submitted through www.PHLContracts.phila.gov. The award will be made to the lowest responsive and responsible bidder on a whole-order basis.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .