Seller Software Program Checklist~90.pdf
PDF 121 KB Posted
- Attached to
- IA Pro and Blue Team NextGen Subscription
- Solicitation number
- B2727835
- Issued by
- Pennsylvania
About this file
This is a Seller Software Program Checklist from the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform. The document outlines the step-by-step process required for sellers to complete and submit software program quotes on the online procurement system. The checklist covers twelve primary steps organized across multiple tabs within the portal, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. Vendors must confirm their seller role (not seller admin), answer mandatory questions, input unit costs and discounts for listed items, accept terms and conditions, and submit required documentation before finalizing their quote submission.
Key submission requirements include downloading and saving all attachments from the Terms & Conditions tab, uploading any quote-related documents to the Attachments tab, and addressing all red validation warnings before submission. The checklist notes that while the Local Business Entity (LBE) Program designation question must be answered to proceed, the LBE Program does not apply to the Software Program itself. Vendors are instructed to use the Alternate Description field for additional information or attach separate documents as needed, and must save and continue after each step to track progress and avoid losing unsaved work.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .