Seller Software Program Checklist~85.pdf
PDF 121 KB Posted
- Attached to
- MDE PeACEqPRO - Additional Users
- Solicitation number
- B2627229
- Issued by
- Pennsylvania
About this file
This document is a Seller Software Program Checklist for the City of Philadelphia Procurement Department's PHLContracts platform, establishing procedural requirements for vendors submitting quotes for software purchases. The checklist outlines a twelve-step submission process that vendors must follow to participate in the City's software procurement program. The process requires vendors to complete multiple tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must confirm their business classification, enter unit costs and any applicable discounts for listed items, answer all mandatory questions, accept terms and conditions, upload required documentation, and submit their completed quote through the PHLContracts portal.
The software procurement process applies to the City's current software vendors and does not involve the Local Business Entity (LBE) Program, though vendors must still respond to the LBE certification question to proceed. Vendors are required to submit product literature upon the City's request and must ensure they are logged into the Seller role rather than the Seller Admin role to complete their submission. Red validation messages will indicate incomplete sections, and all warnings must be resolved before submission is permitted. The document serves as an instructional guide for navigating the City's standardized software procurement system and does not contain specific pricing terms, award dates, contract duration, or other substantive contract details.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .