B2627229 MdE PhilaPrisons Add 600 Emplys.pdf
PDF 471 KB Posted
- Attached to
- MDE PeACEqPRO - Additional Users
- Solicitation number
- B2627229
- Issued by
- Pennsylvania
About this file
This is a proposal document from MdE, Inc. to the Philadelphia (City of) Department of Prisons for additional software licenses for the PeACEqPRO system. The proposal, dated March 16, 2026, and valid through September 31, 2026, addresses the expansion of the Department's existing PeACEqPRO software platform to accommodate additional employees. The proposal requests approval for 600 additional user licenses, which will increase the system's total employee tracking capacity from 2,500 to 3,100 employees. The Academy for Correctional Excellence (ACE) in Philadelphia is the designated point of contact for implementation. No specific response deadline, site visits, or bidder conferences are mentioned in the proposal.
The total investment for the additional licenses is $12,250.00, with an annual renewal cost of $4,800.00. Hosting services and end-user support are included in the offering. MdE, Inc., the incumbent vendor, has provided software solutions to public safety agencies nationwide since 1999 and maintains customer service offices in Maryland and Nevada. The proposal indicates that the full purchase order amount is due upon receipt of product. The Philadelphia Department of Prisons is identified as the current software vendor in the related contract opportunity documentation, confirming MdE's existing relationship with the city.
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Text version
Managing Data Efficiently
Monday, March 16, 2026
Purpose
The purpose of the PeACEqPROTM modules is to provide a fully integrated system allowing for electronic storage of Performance, Training and Equipment records. PeACEqPRO (as a bundled solution or through its individual modules) saves hours of time, energy and valuable resources tracking, processing, and submitting training and certification records, performance documents, and equipment history in a user-friendly easy-to-customize program.
Documents like employee Performance Evaluations, Daily Observation Reports (DORs), PTO Journals and Coaching and Training Reports, as well as Training Summary Reports are instantly accessed, which can be crucial when issues of training and/or performance arise.
PeACEqPRO Product Objectives
1. Reduce data entry and improve data integrity
2. Reduce Paper, eliminate handwritten/printed reports
a. Provide electronic signature (Password Signature feature)
3. Provide a vast range of on-demand reports, including:
a. A “daily snapshot”
b. Trainee and Employee Performance Charts (All modules except Equipment/Weapons module)
c. Equipment/Weapon Reports (Available with Equipment/Weapons modules only)
d. Custom Reports
4. Train-the-Trainer workshop with hands-on application
Why MdE MdE has been providing software to Public Safety agencies throughout the nation since its inception in 1999. Our mission is to provide software and services to meet the needs of the public safety community and beyond. Our client relationships help us to continually understand the documentation needs of Training Programs nationwide and overall employee training/certification recording needs of our customers.
MdE provides:
• A full staff of trainers with years of experience in Field Training/Training.
• Over 26 years of experience working with Public Safety departments nationwide ranging in size from 5 officers to over 3000. These include federal agencies, State Fish and Game/Wildlife agencies, law enforcement, criminal investigative units, dispatch, corrections/jail, fire, EMS, state highway patrol, and many other agencies.
• Customer Service offices in Maryland and Nevada, covering all U.S time zones.
• Fully customizable software providing end-user ability to modify as changes are needed, not requiring vendor-only assistance.
The following pricing page contains the requested modules and features.
Providing Software Solutions And Services To Public Safety Since 1999
Philadelphia (City of) Department of Prisons
Academy for Correctional Excellence (ACE)
Philadelphia, PA 19136
Attn: Ms. Jennifer Brennan
Managing Data Efficiently
Proposal – Additional Users for the PeACEqPROTM software
MdE, Inc. is pleased to provide the following proposal for the Department’s existing PeACEqTM software for the Philadelphia (City of) Department of Prisons. This proposal is valid through September 31, 2026.
Qty Description Unit Price
Annual
Renewal for these
Licenses
The PDP originally purchased the option to track up to
2500 employees. With the purchase of additional licenses, MdE will update the license file so that up to
3100 total employees can be input in the PeACEqPRO system currently in use. $12,250.00 $4,800.00
Hosting services and End-User Support Included Included
Sales Tax % (Required in WA) - %
Investment Total $12,250.00
Total amount of Purchase Order is due upon receipt of product. Proposal may be scanned and sent to:
JReaver@MdE-Inc.com, or Fax to 301-497-9587, Attn: Jean
Thank you for your support of MdE products and services! We’re grateful for the work you do!
Sincerely, __________________________________________ Purchase Order Number (if available)
Jean M. Reaver __________________________________________ Vice President Philadelphia (City of) Department of Prisons Authorized Signature/Date
MdE, Inc.
877-500-5396, 201 (Please print authorized name)
Ask about our AI integration—we want to understand your needs.
Providing Software Solutions And Services To Public Safety Since 1999
Philadelphia (City of) Department of Prisons
Academy for Correctional Excellence (ACE)
Philadelphia, PA 19136
Attn: Ms. Jennifer Brennan
Proposal Date: March 16, 2026
Contact: Jean Reaver (877-500-5396, x201) Proposal: MdE_PhilaPrisonsPA_Add’lEmpl mailto:JReaver@MdE-Inc.com
File details come from the government source that posted it. Updated .