Seller_Software_Program_Checklist B2727920.pdf
PDF 122 KB Posted
- Attached to
- Headsets
- Solicitation number
- B2727920
- Issued by
- Pennsylvania
About this file
This is a seller checklist for software program procurement issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document provides step-by-step guidance for vendors responding to the City's Headsets software procurement opportunity in Pennsylvania. The checklist outlines the submission process across multiple tabs within the online bidding portal, requiring vendors to complete a General Tab where they confirm business certification status, an Items Tab where they enter unit costs and discounts for listed items, a Questions Tab to answer mandatory requirements, a Terms & Conditions Tab to review and accept bid terms, an Attachments Tab to submit required documentation, and a Summary Tab to review and submit the final quote. Vendors must ensure they are operating in the Seller role rather than Seller Admin role to proceed with quote submission.
The checklist emphasizes that all software purchases will be awarded to the City's current software vendors unless otherwise specified, and vendors must submit product literature upon request. Submission requires completion of all validation steps to eliminate warning messages before final quote submission. The document serves as an operational guide rather than a detailed bid specification, directing sellers through the PHLContracts.phila.gov platform mechanics to ensure compliance with Philadelphia's procurement requirements for this opportunity.
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Other files
| File | Type | Posted |
|---|---|---|
| Seller_Software_Program_Checklist_B26224238.pdf | ||
| B2727920-specs.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .