Seller_Software_Program_Checklist_B26224238.pdf
PDF 121 KB Posted
- Attached to
- Headsets
- Solicitation number
- B2727920
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for software program procurement established by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes for the City's Headsets software program. Vendors must complete multiple required tabs within the system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The process requires vendors to confirm their seller role status, indicate Local Business Entity (LBE) certification status (though the LBE Program does not apply to the Software Program), enter unit costs and discounts for listed items, answer all mandatory questions, and review and accept the terms and conditions before submission.
According to the related contract opportunity details, all software purchases will be awarded to the City's current software vendors unless otherwise specified in Section A of the procurement documents. Vendors are required to submit product literature at the City's request. The checklist emphasizes that vendors must save their progress at each step to avoid validation errors and must address all red validation warnings before submitting their final quote through the PHLContracts platform. Required attachments and supporting documentation must be uploaded in the Attachments tab prior to quote submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Seller_Software_Program_Checklist B2727920.pdf | ||
| B2727920-specs.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .