Seller_Software-Checklist_B2727589.pdf
PDF 122 KB Posted
- Attached to
- Apple Hardware Products
- Solicitation number
- B2727589
- Issued by
- Pennsylvania
About this file
This is a seller checklist document provided by the City of Philadelphia Procurement Department for vendors participating in the Office Automation Program through the PHLContracts platform. The checklist outlines the step-by-step process for sellers to submit quotes for Apple Hardware Products, which includes installation and configuration services. All deliveries must be inside deliveries to a loading dock at the City's facilities, with vendors responsible for providing complete installation and configuration unless otherwise directed. Vendors are required to submit product literature at the City's request and must ensure they are operating in the correct Seller role within the PHLContracts system before proceeding with their quote submission.
The submission process requires vendors to complete multiple tabs within the platform, including providing unit costs and applicable discounts for each item, answering all mandatory questions, accepting terms and conditions, and uploading any required attachments. Vendors must also address the Local Business Entity (LBE) certification question, though the LBE Program does not apply to the Office Automation Program itself. Red validation warnings must be resolved before the quote can be submitted, and vendors are instructed to review all downloadable attachments and Office Automation Form requirements related to installation, configuration, and maintenance before finalizing and submitting their quote through the www.PHLContracts.phila.gov platform.
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| File | Type | Posted |
|---|---|---|
| OA_Form_B2727589.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .