Seller_Prequal_Checklist 2020~51.pdf
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- Solicitation number
- B2727966
- Issued by
- Pennsylvania
About this file
This document is a seller pre-qualification checklist for public works contracts issued by the City of Philadelphia Procurement Department through the PHLContracts portal. The checklist provides step-by-step instructions for vendors preparing to submit pre-qualification documentation for the Filter Replacement at Baxter WTP project (Bid 2427), which is estimated at greater than $5,000,000. The pre-qualification process is the initial phase; approved sellers will subsequently receive notice and invitation to participate in a closed bid solicitation. Vendors must complete all required tabs within the online portal, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections, clicking "Save & Continue" after each step to avoid validation errors.
The submission requirements include selecting Local Business Entity (LBE) certification status, responding to all mandatory questions, accepting terms and conditions, downloading all provided attachments, and submitting a completed and executed Consent & Authorization form. Vendors must also complete the Prequalification Questionnaire and any applicable Supplemental Questionnaires, mark the Prequalification Questionnaire as confidential, and upload all documentation to the Attachments tab. Failure to attach the completed Prequalification Questionnaire will result in disqualification. No pricing information is requested at the pre-qualification stage; pricing opportunities will be provided in a separate quote process following vendor pre-qualification approval. All submissions must be reviewed for red validation warnings on the Summary tab prior to final submission through the PHLContracts portal.
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Text version
www.PHLContracts.phila.gov
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Public Works Pre-qualification
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue"
Items Tab
Step 3: Click "No charge" for the Item listed in the bid. An opportunity to submit pricing will be on a separate quote once you have been pre‐qualified.
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab Step 5: Accept the terms and conditions of the bid
Step 6: Download and Save all attachments listed
Step 7: Complete the Pre‐qualification Questionnaire and any Supplemental Questionnaires, if applicable
Attachments Tab
Step 8: Attach a copy of an executed Consent & Authorization form. No quote will be considered without an executed Consent & Authorization form.
Step 9: Attach the completed Pre‐qualification Questionnaire, failure to attach this document will lead to disqualification.
Step 10: Mark the completed Pre‐qualification Questionnaire CONFIDENTIAL
Step 11: Attach any Supplemental Questionnaires, if applicable http://www.phlcontracts.phila.gov/ www.PHLContracts.phila.gov
Summary Tab Step 12: Review your Pre‐qualification quote
Step 13: Address any Red validation warnings
Step 14: Submit your Pre‐qualification quote http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
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