Seller_Office_Automation_Checklist B2727652.pdf
PDF 210 KB Posted
- Attached to
- Panasonic CF-33s
- Solicitation number
- B2727652
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, specifically designed to guide vendors through the quote submission process on the PHLContracts platform. The checklist outlines a twelve-step procedure for completing and submitting bids for office automation products, including Panasonic CF-33s laptops. Vendors must proceed through multiple tabs—General, Items, Questions, Terms & Conditions, Attachments, and Summary—ensuring completion of each section before submission. Key requirements include designating seller role status, confirming Local Business Entity (LBE) certification status (though not applicable to this program), entering unit costs and optional discounts for each line item, answering all mandatory questions, and reviewing the Office Automation Form for installation, configuration, and maintenance specifications.
The pricing structure requires vendors to provide unit costs for each item without selecting "No Bid" options; vendors may include alternate descriptions and supplemental information through attachments. All deliveries must be inside deliveries to a loading dock, with the vendor responsible for providing installation and configuration costs unless otherwise directed. Vendors must submit product literature upon request and download all terms and conditions attachments prior to acceptance. Red validation warnings must be addressed before quote submission, and vendors can save incomplete quotes to the Working link for later completion. The Local Business Entity Program does not apply to this office automation procurement, though the certification question must be answered to proceed.
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Other files
| File | Type | Posted |
|---|---|---|
| Office_Automation_Form B2727652.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .