Seller_Office_Automation_Checklist_B1801234~5.pdf
PDF 210 KB Posted
- Attached to
- Surge Protector
- Solicitation number
- B2626930
- Issued by
- Pennsylvania
About this file
This document is a Seller Office Automation Program Checklist provided by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform. The checklist outlines a 15-step submission process for vendors bidding on office automation products and services, including surge protectors and related equipment. Vendors must complete multiple tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. For each item listed in the bid, vendors are required to enter unit costs and optional discounts, indicate whether items are available or select "No Charge," and must avoid selecting "No Bid." The checklist emphasizes the importance of completing all mandatory fields and saving progress on each tab to avoid validation errors.
The submission process requires vendors to acknowledge that the Local Business Entity (LBE) Program does not apply to the Office Automation Program, though the question must be answered to proceed. Vendors must download and review all attachments, including the Office Automation Form specifying installation, configuration, and maintenance requirements. Per the related contract opportunity, all deliveries must be inside deliveries to a loading dock, and vendors must provide costs for installation and configuration unless otherwise directed, with product literature to be submitted at the City's request. Vendors are responsible for addressing any validation warnings on the Summary tab before final submission through the PHLContracts portal.
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Other files
| File | Type | Posted |
|---|---|---|
| Office_Form_B1801234.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .