Sedgwick Drilling - Documented Quote.pdf

DOCUMENTED QUOTE (DQ) INFORMATION:

Documented Quote: 25-HAA-DQ-0001/CDOT Project Name: 22137/Sedgwick – Well Drilling Issue Date: Thursday July 18, 2024 Purchasing Agent: CDOT: Robert Wilson – Robert.L.Wilson@state.co.us Project Location: Highway 59, North of Interstate 76, Sedgwick, Colorado Estimated Bid Cost: $90,000.00

Estimated Contract Time from Notice to Proceed to Completion:

60 Days

Contract Offered State Purchase Order (PO)

DOCUMENTED QUOTE (DQ) SCHEDULE:

(all times are in MT)

Mandatory Pre-Bid Meeting: Thursday July 25, 2024 2:00pm

Online meeting to review scope of work and procurement process.

meet.google.com/ibu-eubg-znz or 1 661-527-0111

PIN: 530 419 725#

Question Deadline: Friday July 26, 2024 5:00PM All questions regarding this solicitation must be directed to the Purchasing Agent above via email.

Addendum #1: Monday July 29, 2024

5:00PM

Pre-Bid Meeting sign in sheet and Project Q&A posted on Bidnet.com

Bid Submittal Deadline: Thursday, August 1, 2024

2:00PM

See Section #2.

Upload to Bidnet.com:

- Bid

- Bid Bond, with Power of Attorney

(required for bids over $50k)

- W9 mailto:Robert.L.Wilson@state.co.us https://meet.google.com/ibu-eubg-znz?hs=122&authuser=0 tel:%E2%80%AA+1%20661-527-0111%E2%80%AC

Contractors need to register at CDOT’s new Procurement Website (BidNet) at: www.bidnetdirect.com/colorado/colorado-department-of-transportation

Once registered, all CDOT State Buildings bidding opportunities are available at the same website.

If you are having issues seeing this electronic site, registering, or up-loading your bid, please e-mail the following address with specifics about your concerns: support@bidnet.com and cc Robert Wilson (e-mail address above). A BidNet representative will contact you with assistance.

Please note: all communication about bid system issues MUST start with an e-mail to the above Help Desk e-mail; a representative will call or e-mail you back, however, there must be a logged e-mail with the issue you are experiencing. If you call a phone number you have been given in the past and that individual is not available to help, and are unable to upload your bid before the deadline your bid will NOT be accepted. Multiple agents monitor the e-mail, so always e-mail this help desk e-mail with your bidding system issue.

1. Modifications:

a. Any modifications or changes to this solicitation will be published on the BidNet Solicitation. It is solely the responsibility of the Bidder to monitor the BidNet Solicitation for any changes.

b. Deviation from these specifications during the bid process, or changes to the purchase order resulting from this solicitation, will not be allowed unless previously authorized, in writing only, by a modification to the solicitation or purchase order issued from the Purchasing Agent.

2. DQ Bid Submission:

a. Complete Solicitation Instructions/Term and Conditions that apply to this solicitation and subsequent award can be found on the BidNet Solicitation Documented Quote Announcement page, just above the Specifications Section.

b. Responses to this solicitation MUST be received no later than the stated DQ Bid Submission Deadline Date and Time: Thursday August 1, 2024 2:00PM

c. Submissions must be attached electronically in the CDOT Supplier Self Service Portal. Submission by mail, email or in person will not be accepted.

d. Late bids will not be accepted.

e. All responses require the return of the copy of the company’s W9, completed Bid Form and completed

Bid Bond with Power of Attorney (if Bid exceeds $50,000). The DQ Pricing and Submission Form must reflect all Modifications to this DQ.

f. DQ Pricing and Submission Form must be signed by an individual with express authority to bind the bidding company.

g. The State respects the environment and desires to do business with Bidders who share this concern. The Bidder who is awarded this solicitation agrees that, wherever required, all reports, catalogs, correspondence, or other submittals will be made on recycled paper and with copying on both sides of the pages. (Recycled paper meaning not less than 50% of the total weight consisting of secondary and post-consumer waste, and not less than 10% total weight consisting of post-consumer waste.)

4. Bid Opening:

a. There will be no public bid opening for this DQ.

b. Results will not be given by phone or fax. All bidders will receive a Bid Tabulation by email. For bid results, consult the award section on the BidNet Solicitation. Allow two weeks after bid submission date for posting of award notice.

5. Award:

a. CDOT will award this solicitation and enter into an agreement with the winning Bidder through an executed

State Buildings Contract with State Building General Conditions attached, which will be included on the BidNet Solicitation. CDOT intends to award entirely to one bidder.

b. This solicitation will be awarded to Lowest Responsive Responsible Bid of Total Cost.

https://urldefense.proofpoint.com/v2/url?u=https-3A__u4966273.ct.sendgrid.net_ls_click-3Fupn-3DxiWZqGvqomvNir1zj7DpETTSEIzvcBwE-2D2F3WBhRekAm7S7CLYUaDL0RfyDY3dSVuy3kBwrBJJQqlL4Dn5TlxweWf9JHQ5JQVQqCjLMGGhv3MUpwHij4lHl4daWGohRPY2cLz-5F-5F62i4ZQidJAut2vx9TYnJ87y-2D2FfEXZVRRDZRAY-2D2FRJY6-2D2BUpjJ-2D2FsOZ3H1hW-2D2FZovrH3uioVkinINGsu1FJtkEQYvkrd7JonUI8N2f-2D2FONs7UJrsvjC63t44M-2D2FsfDYvhy54QOpJPX8idPeYWpieXFWVhxhkq-2D2FzbKHiAwFr3J9-2D2Bv04Fbcc3DC66NqkXgjqlVQcSdiLfI8KPWWWnxrVe5WKLbJSZkAJW3-2D2FvC-2D2BrOqHcnyoDBMEtjw-2D3D&d=DwMGaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=r83Qxyxy0s_QRs-wC_wqJUN5wkQ9fTiLnd2Wy-qwnsc&m=Usy-2wEUxB1OEK8JkaRzufcW2H4LUFAe5teJIiW8PFA&s=6RSKYoQRcLq1rOVFbmw8XstIxW8B6nsURwDvaVgvDYQ&e= mailto:dot_hq_srm_help@state.co.us

c. This award shall be available for use by CDOT, other State Agencies and Institutions, Local Governments and Political sub-divisions in the state of Colorado.

6. Alternates: Not Applicable.

7. Bid Evaluation:

a. CDOT will be the sole judge in determining the acceptability of an offer and reserves the right to award the bid in the best interest of the State.

b. Award shall be made to the Bidder who is determined to be the lowest responsible and responsive Bidder whose bid meets the requirements and criteria set forth in this solicitation. Award shall be subject to specification verification.

c. Low Tie Bids shall be decided in accordance with the provision of C.R.S., Section 24-103-202.5, as it currently exists or is hereafter amended, which give a preference to resident Bidders. Any Bidder who wishes to be considered a "Resident Bidder" for purposes of the tie bid procedure provided in C.R.S., Section 24-103-202.5 shall include with their bid proof that he/she meets the definition of Resident Bidder as set forth in either C.R.S., Section 24-103-101(6)(a) or C.R.S., Section 24-103-101(6)(b).

d. In accordance with Procurement Code, CRS 24-103-207.5 titled “Purchasing Preference for Environmentally Preferable Products”; Bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a Bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

8. Non-Responsive:

a. Failure to complete and submit all attachments and forms reflecting any and all Modifications or to follow any instructions in this solicitation will cause the bid to be considered non-responsive.

b. Exceptions taken by any Bidder may cause their bid to be considered non-responsive. The State will be sole judge of what constitutes an allowable exception, and then only if the basic requirements of the specification are essentially unaltered.

c. Any requests to change the State’s Terms and Conditions will cause the bid to be considered non-responsive.

d. By submitting a bid, Bidder agrees that CDOT reserves the right to accept or reject any alternate bids if allowed for in the solicitation.

e. Illegible responses will be rejected as non-responsive, except as provided for by the State of Colorado Fiscal Rule 4.10.

9. Failure to Render Service/Cancellation: In the event the awarded Vendor fails to deliver goods or render service as stated, the State of Colorado reserves the right to cancel this Documented Quote and any award thereof, by written notification. In the case of cancellation, the State reserves the right at its sole discretion to award to another Bidder, to re-bid the items, or to implement other solutions to assure a continued delivery of goods and/or services.

10. Doing Business in Colorado: Vendors wanting to do business in Colorado must register with the Colorado Secretary of State in accordance with Colorado Revised Statute (CRS) 7-90-801. This is the link for the Colorado Secretary of State’s website at http://www.sos.state.co.us . (Recommend going to the “Business Center” section, then opening the “Business Home” page, under the “General Information” section, review the FAQs.)

11. Beginning Performance: The Vendor is not authorized to begin performance without receipt of a fully executed State Buildings Contract and a Notice-to-Proceed from the CDOT Project Manager. If performance begins prior to the receipt of said documents, the State of Colorado will not be obligated to pay for services provided.

12. Remedies: Per Article 109 of the Colorado State Procurement Rules.

http://www.sos.state.co.us/

13. Scope of Work:

Project Description:

The Colorado Department of Transportation (CDOT) requires the installation of a water supply well by a Department of Water Resources (DWR)-licensed water well company. The well is to be installed at the site of a future CDOT facility located west of Highway 59 north of Interstate 76 in Sedgwick, Colorado, north of the 10641 CO-59 property (see attached figure). The intended uses will be domestic (i.e. sinks, toilets) and for vehicle washing at the future facility. Well depth is expected to be maximum of 500' deep.

The contractor shall arrange all necessary permitting, including responsibility for any fees associated with the permit process. The contractor shall complete drilling and install the well casing in accordance with DWR regulations, inclusive of the surface completion. All drill spoils and drilling products are to be removed from the site by the contractor.

Once the well is completed, the contractor shall install an appropriately sized in-well pump. The well shall than be developed so that it is prepared to supply water when the building connections are available.

Where soil is disturbed for drilling-related operations, the contractor shall restore the site to original grade.

Areas of disturbed soil shall be stabilized with aggregate base course (Class 6) to a depth of four inches. Soil stabilization may be achieved through alternative means with written pre-approval from CDOT.

14. Attachments

Appendix A – Information for Bidders (SBP 6.12) Appendix B - Bid Form (SBP 6.13) – required response for bid Appendix B1 - Bid Bond Form (SBP 6.131) – required response for bid Appendix C – Purchase Order Terms and Conditions Appendix D – Applicable Prevailing Wage Appendix E – Contractor Wage Compliance Form Appendix F – Project Location Map

END OF DOCUMENTED QUOTE