Security Guard Services RFP Final.docx

State of Colorado Colorado Department of Education Title: Security Guard Services Request for Proposal Number: RFP DAAA 2027000007

State of Colorado Request for Proposal Cover Sheet

https://cdepurchasing.app.box.com/f/323b34b6d52b4eaf870a72930986986d

CDE_Purchasing@cde.state.co.us

F.E.I.N.:

Authorized Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City:

State:

Zip:

Phone Number:

Fax Number:

Contact for Clarifications:

Title:

Phone Number:

Fax Number:

E-mail Address:

Offeror’s Name:

Proposals shall be uploaded at the following:

https://cdepurchasing.app.box.com/f/323b34b6d52b4eaf870a72930986986d No other methods will be accepted.

Offerors are urged to read all solicitation documents thoroughly before submitting a proposal. List the Number of RFP Modifications that you have seen on the CORE/VSS web site:

Confidential Information: Included as separate zip folder: ☐ YES ☐ NO

THIS FORM MUST BE COMPLETED, SIGNED AND RETURNED WITH YOUR PROPOSAL

Contents

APPENDIX A - ADMINISTRATIVE INFORMATION DOCUMENT

APPENDIX B - DRAFT CONTRACT

APPENDIX C - W-9

APPENDIX D – PRICING WORKSHEET

APPENDIX E – OFFEROR’S TECHNICAL PROPOSAL

OVERVIEW

Introduction The Colorado Department of Education (hereafter referred to as “CDE” or “the Department”) is soliciting competitive, responsive proposals from experienced organizations to provide security guard services to ensure the safety of employees and visitors, maintain order, safeguard government property, and prevent interference or disruption of business at the State Office Building located at 201 E. Colfax Ave., Denver, CO 80203.

Anticipated Contract Term The Contractor’s start-up period is anticipated to begin on May 1, 2027, and end on June 30, 2027. This time is set aside so that Contractor can develop and provide for CDE approval, all Post Orders. Post orders are written documents that clearly outline duties, responsibilities, and expectations of security guards. The Contractor’s security guards to be assigned shall also during this time review CDE’s Standard Operating Procedures. In addition, CDE and Contractor will virtually meet to go over security guard duties and responsibilities so that the security guards are ready to report to work on July 1, 2027.

The initial operational period of the Contract (when a security guard will need to be present at CDE’s location) is anticipated to begin July 1, 2027.

CDE, at its sole discretion, may renew the Contract for four additional one-year periods. CDE may, within its sole discretion, choose to not exercise any renewal option in the Contract for any reason. If CDE chooses to not exercise an option, it may reprocure the performance of the Work in its sole discretion.

The total duration of the Contract is not anticipated to exceed five (5) years and four months (Start-up period for post-orders). CDE may extend the Contract beyond the anticipated term in this subsection, in accordance with the Colorado Procurement Code and its implementing rules, in the event that CDE determines the extension is necessary to align the Contract with other Department contracts; to address State or Federal programmatic or policy changes related to the Contract, or to provide sufficient time to transition the Work.

OFFEROR’S EXPERIENCE

Mandatory Qualifications Offeror’s organization shall meet all mandatory qualification requirements in this section 2.1 to be considered for award of a Contract from this solicitation:

Be a security company with licensed security guards. CDE IS NOT SOLICITING INDIVIDUAL, TEMPORARY HOURLY LEASED WORKERS.

Provide details that demonstrate how Offeror meets the mandatory requirement of being a security company with licensed security guards. CDE is NOT soliciting individual, temporary hourly leased workers.

Organizational Experience Provide a detailed description of the Offeror’s experience, including the number of years, providing security guard services, specifically addressing the following questions:

a. Will Offeror assign two consistent guards to CDE so that CDE has guards who are familiar with CDE’s building, processes, and staff? Provide at a minimum three (3) descriptions of security guard assignments that Offeror has performed in the past or presently. These descriptions should include: the name of the client, contact person (to be considered a reference), address, telephone number, a brief description of the services provided, and the performance period dates.

b. Have you ever failed to provide a security guard to a client for more than four (4) hours? What was the reason? How long did you leave the client without the security guard? How did you remedy the situation?

c. Have you ever sent a security guard to a business without completing a background check?

d. Have you ever been terminated from a contract? If yes, please explain the reason for the termination.

CDE’s evaluation team, at its sole discretion, may contact these references as part of the evaluation of the vendor’s experience.

project ACRONYMS, ABBREVIATIONS AND OTHER TERMINOLOGY Acronyms and abbreviations are defined at their first occurrence in this Statement of Work. The following list is provided to assist the reader in understanding acronyms, abbreviations and terminology used throughout this document.

CDE – Colorado Department of Education.

Department - The Colorado Department of Education, a department of the government of the State of Colorado.

Post – the Colorado Department of Education-provided entryway desk in the lobby of 201 East Colfax Ave., Denver, CO 80203.

Post Orders - written documents that clearly outline duties, responsibilities, and expectations of security guards.

Standard Operating Procedures (SOP) - A formal, written set of step-by-step instructions designed to ensure tasks are performed consistently, safely, and efficiently.

Verkada System – The Colorado Department of Education’s integrated cloud-based security platform, including but not limited to Verkada Cameras, Verkada Guest Visitor Management, and Verkada Mailroom Package Management systems.

Verkada Guest System – The CDE implemented digital visitor management system utilizing a tablet (iPad) for visitor, contractor, and staff sign in, photo capture, badge printing, and visitor tracking.

Verkada Mailroom System – The CDE implemented digital delivery and package.

X-Ray Scanner – C601234 Autoclear 5333DVS 160kV Multi-Energy X-Ray Scanner Inspection System

STATEMENT OF WORK

Proposal Variances from Draft Statement of Work CDE has drafted this statement of work to provide information about the project for bidding purposes, and the Department intends to use this statement of work or a similar statement of work in the resulting Contract that is issued as a result of this RFP.

An Offeror should identify clearly and thoroughly any contradiction between its proposal and the Department’s statement of work. Such variations will be a part of the evaluative scoring process.

Failure to identify clearly and thoroughly any variation between its proposal and the Department’s statement of work, at the Department’s sole discretion, will be deemed a waiver of any rights to subsequently modify the statement of work.

Contractor Personnel Project Lead The Contractor shall designate a person to serve as the Project Lead. The Project Lead shall be responsible for overseeing the security guards’ performance and be available during normal business hours to facilitate the process of providing a back-up security guard in the event a security guard needs to be relieved for illness or other matters.

Security Guard The Contractor’s security guards assigned to the Contract shall be on-site on a consistent, regularly scheduled basis.

The Contractor shall not assign different security guards on a “rotating” or “floater” basis as that will result in a security guard who is unfamiliar to providing coverage for CDE.

The security guards assigned shall possess:

A minimum of two (2) years of experience effectively interacting with the general public (as the first person that a visitor will meet representing CDE, CDE needs to ensure that the individual is personable and interacts appropriately).

A minimum of two (2) years of valid security guard experience, prior to providing the services herein. Military service is an allowable substitution.

Have, as necessary, the required license(s) to be an armed security guard in Denver.

Be trained in, at a minimum, the following:

Non-violent verbal crisis intervention;

Arrest control training (such as, pressure point control tactics);

Search techniques;

Metal detector scanning;

Use of technology for bag scanning (currently CDE uses C601234 Autoclear 5333DVS 160kV Multi-Energy X-Ray Scanner Inspection System);

Chain of evidence procedures;

Incident reporting;

First aid and cardiopulmonary resuscitation (CPR);

Firearm use;

Use of an AED;

Terrorism threats; and Biohazard and chemical awareness.

Have a certification in cardiopulmonary resuscitation (CPR).

Be at least 21 years of age or older.

Be a US citizen and legal to work in the US.

Read and comprehend the English language.

Have a Criminal Background Check (CBI), pursuant to section C.R.S. 18-12-208, performed annually no later than June 30th of each year on the security guard assigned.

Offeror shall verify that any security guard assigned to the State Office Building does not have any felony convictions, any sex crime convictions, or any evidence of irresponsible behavior evidenced by criminal convictions or work history.

Be eligible to possess a firearm pursuant under section C.R.S. 18-12-108 or federal law and possess a valid permit to carry a concealed handgun as required in C.R.S. 18-12-203. And demonstrate proficiency with the firearm.

Pass a drug / alcohol test and will be subject to random testing throughout employment with Contractor.

Pass a mental status/psychological exam to ensure that the security guard is mentally stable and will be subject to testing throughout employment with Contractor.

Have all necessary training to perform the position.

Assigning Security Guards The Contractor shall obtain written approval from CDE for individuals proposed for assignment to the Security Guard positions.

The Contractor shall ensure that the security guards assigned to CDE are performing their work in a professional and satisfactory manner.

CDE may, in its sole discretion, require that a security guard be removed from the Post at any time, for any reason. The removal of a security guard shall not relieve the Contractor of its obligations under the Contract. If removal is of an emergent nature, the CDE facility contact will immediately contact the Contractor, and the Contractor shall make reasonable efforts to replace the security guard on the same day.

The Contractor shall not voluntarily change individuals in the Security Guard position without the prior written approval of CDE.

The Contractor shall supply CDE with the name(s), resume and references for any proposed replacement whenever there is a change to the Security Guard. Any individual replacing the Security Guard shall have qualifications that are equivalent to or exceed the qualifications of the individual that previously held the position, unless otherwise approved, in writing, by CDE.

DELIVERABLE: Name(s), resume(s), and references for the person(s) replacing anyone in a Security Guard position during a voluntary change DUE: At least ten (10) Business Days prior to the change in Security Guard If Contractor’s Security guard is required to have and maintain any professional licensure or certification issued by any federal, state, or local government agency, then the Contractor shall submit copies of such current licenses and certifications to CDE. Contractor is responsible for all testing and certification costs.

DELIVERABLE: All current professional licensure and certification documentation as specified for Key Personnel or Other Personnel DUE: Within five (5) Business Days of receipt of updated licensure or upon request by CDE.

The Contractor and security guards assigned for post shall adhere to CDE’s Information Technology (IT) Policy & Procedures when accessing CDE’s online resources.

Answer the following personnel questions:

Will Offeror assign two consistent guards to CDE so that CDE has consistent guards who are familiar with CDE’s building, processes, and staff?

Confirm whether Offeror will be able to provide two security guards for the hours of 7:30am – 4:30pm for one security guard and 8:30am to 5:30pm for the second security guard, Monday through Friday.

Will Offeror’s assigned security guards be able to perform the duties listed in the statement of work? Are there any other duties that Offeror proposes that their security guards could perform for the cost bid by Offeror?

Provide a detailed explanation of how the Offeror will provide two security guards who both have the qualifications listed in Section 4.2.2.3. Provide any other certifications, licenses, and qualifications (beyond those listed in Section 4.2.2.3.) that the Offeror will require of its security guards before placing such a guard at CDE. Explain the number of security guards that Offeror has available that meet the qualifications listed in Section 4.2.2.3. If Offeror knows of the guards who will be assigned to CDE, provide those two guards’ resumes. If there are multiple guards that could be assigned, based on CDE’s preference, provide all such guards’ resumes.

Describe the trainings that Contractor will provide to any security guard to be placed at CDE. Include the title of the training, the length of the training, and a description of the training. Address the trainings listed in the statement of work and additional trainings provided. Explain the frequency of those trainings, for example if there are refresher trainings that happen throughout the year.

Provide Offeror’s Back-Up Staffing Plan: For example, if the guard assigned to CDE is sick or on vacation, how will Offeror provide a back-up to ensure coverage? How long will it take to get a back-up guard assigned if the security guard calls in sick that morning?

What is Offeror’s turnover rate regarding security guards?

Performance Monitoring: How will Offeror ensure that the security guards assigned to CDE is performing their work in a professional and satisfactory manner? For example, does Offeror use performance evaluations, and if so, what do they measure and how often? Does Offeror send a supervisor to check in on the guard, perform a uniform inspection, provide competency tests or trainings, or perform other activities to ensure that the assigned security guards are performing up to standards? When Offeror finds that a security guard is not performing up to standards, what corrective actions does Offeror use? Confirm that Offeror understands that CDE may, in its sole discretion, require that a security guard be removed from the Post at any time, for any reason and that the removal of a security guard shall not relieve the Contractor of its obligations under the Contract.

Security Guard Duties Contractor shall provide armed security guard services to ensure the safety of employees and visitors, maintain order, safeguard government property, and prevent interference or disruption of business at the State Office Building located at 201 E. Colfax Ave., Denver, CO 80203.

Working hours will be staggered generally as follows: 7:30 am to 4:30 pm for one security guard and 8:30 am to 5:30 pm for the second security guard, Monday through Friday. The Contractor shall provide coverage for the entire period of 7:30 am to 5:30 pm with two security guards.

The security guard will need to relieve the other security guard for a one-hour lunch break, and vice versa, so both guards take a one-hour lunch break and are regularly scheduled to work eight hours per day.

Contractor shall not provide security guard services on CDE recognized holidays (11 per year), when the office will be closed:

Independence Day Labor Day Francis Xavier Cabrini Day Veterans Day Thanksgiving Day Christmas Day New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Juneteenth In addition, on rare occasions, the Governor may provide additional holidays or full-day snow days for State employees and on those days, Contractor shall not provide security guard services. These occasions may include any other building closures ordered by the Governor or by CDE.

The Contractor’s security guards shall not work before 7:30 am or after 5:30 pm unless specifically requested by CDE. Approximately two days every month (for ten or eleven months out of the year), CDE may have Colorado Board of Education meetings that last later than 5:30 pm Mountain Time for which the Contractor’s security guard must work.

Overtime will only be approved in the sole discretion of CDE.

The Contractor shall only allow an individual security guard to work over 40 hours in one week with prior written approval from the CDE Principal Representative.

The Contractor’s security guard shall perform the following duties including, but not limited to:

Monitor the front entrance and remain at the Post except when the security guard is responding to a security incident or as otherwise indicated in this Statement of Work. Observe employee and guest movement entering and leaving the building.

Prevent, detect, and appropriately control incidents of criminal activity and/or threats to state assets (e.g., fire, theft, vandalism, unauthorized access to the building, illness, or injury (for example, performing CPR or using an automated external defibrillator), protests, disgruntled customers/visitors/employees, intruder, or violence).

Patrol the exterior of the building three times each day, including exit doors and South, West, and North sides of the building. In the event of a commotion or disturbance outside, at any time of the day that Contractor’s security guard is on Post, respond to the disturbance to ensure safety of CDE’s employees and visitors.

Keep trespassers and loiterers off the property, and contact law enforcement, as necessary, to ensure the health, safety and security of employees and visitors to CDE.

Defuse conflict situations and assist with other security and safety related issues within or near the building.

Provide assistance in walking any State of Colorado employees to their vehicles when it is dark outside or who may have concerns walking alone.

Security Camera Monitoring As requested by CDE, the Contractor’s Security Guard shall:

Monitor CDE’s security camera system for security and safety concerns (the current system is Verkada);

Identify and respond to observed incidents or unsafe conditions;

Promptly report any camera malfunctions, outages, or system issues to CDE’s Building Operations Manager; and Use the security camera system in accordance with CDE policies and authorized access permissions.

Contact appropriate law enforcement or emergency personnel, via established communication protocols, when necessary or required by law.

Detain individuals, when necessary, for further investigation or arrest.

Provide crowd control when needed, for example, during State Board meetings.

Escort individuals from the building who are trespassing or causing a safety issue. This also includes, at the request of CDE, escorting persons from the building who have been fired.

Respond to fire or other alarms and take appropriate action as indicated by the CDE Emergency Response Tactical Handbook. Work with the CDE Building Warden and initiate employee response in the event of an emergency which includes providing directions to State staff vacating the building, not allowing staff back into the building after the emergency response unless they have a badge, engaging with State patrol as necessary in the event of an emergency (for example to provide access to the security log), and sweeping the first floor as a fire warden to ensure everyone has vacated the building.

Visitor, Contractor, and Staff Access Management The Contractor’s Security Guard shall use the CDE provided guest system to manage all visitor, contractor, and temporary access to the building (the current system is Verkada Guest System).

This includes, but is not limited to:

Requiring all visitors, contractors, and CDE or State of Colorado staff who do not have their state issued identification badge to sign in using the guest system iPad at the Post.

Ensuring the individual:

Completes the digital sign in process, including name and visit purpose;

Has a photograph captured by the guest system; and Receives a printed visitor badge displaying their name and photograph.

Informing all visitors that badges must be worn and visible at all times while in the building.

Understanding and acknowledging that the guest system digitally tracks all visitors, contractors, and temporary access activity and serves as CDE’s system of record for visitor management.

Visitor Verification and Access Control If the individual signing in is not a State of Colorado employee, the Security Guard shall contact the CDE employee being visited to confirm the appointment and ensure the visitor is escorted as required.

The Security Guard shall deny access to any individual who:

Refuses to complete the sign-in process;

Refuses to have their photograph captured; or Is identified as an individual prohibited from access based on CDE provided information or alerts in the guest system.

The Security Guard shall review and comply with any access restriction alerts, photo warnings, or deny entry notifications displayed in the guest system.

Forgotten or Missing Employee Badges If a CDE employee or other State of Colorado employee forgets or does not have their state issued identification badge, the Security Guard shall:

Require the individual to sign in using the guest system;

Capture the individual’s photograph via the guest system;

Issue a temporary printed badge with name and photograph; and Treat the access as temporary visitor access for the duration of the day unless otherwise authorized by CDE.

Maintain the sign-in and out log and the visitor’s badges. If the stock of visitor’s badges is running low due to visitors not returning them, notify CDE so that CDE may make additional badges. Contractor’s security guard shall also contact the individual whom a visitor met with to inform that individual that the visitor did not return their badge in an effort to have the badge returned.

Review any photos provided by CDE showing individuals who cannot be granted access to the premises and prohibit such access to those individuals.

Mail and Package Management The Contractor’s Security Guard shall use the mailroom system to manage all deliveries (currently using Verkada Mailroom System).

This includes, but is not limited to:

Receiving deliveries from carriers such as Amazon, UPS, FedEx, USPS, couriers, and other vendors;

Using the mobile application to:

Scan package shipping labels;

Automatically log delivery information into the system; and Ensure the delivery is associated with the correct recipient.

Understanding the mailroom system:

Automatically records the delivery; and Sends an auto-generated email notification to the identified recipient notifying them of the package.

Notifying CDE if delivery information is incomplete, incorrect, or if a package cannot be properly assigned within the system.

Direct persons to the proper location as appropriate (i.e., meetings, business related matters) and provide general information and assistance to visitors.

Redirect guests to CDE’s on-line resources (e.g., GED, Licensing, etc.).

Remain awake, alert, and attentive at all times while on Post. The Security Guard must not be distracted with personal use of cellular phones, smart devices, internet, or reading of books/newspapers.

Be professionally dressed in the Contractor’s uniform with a Contractor supplied photo identification card and firearm holster.

Complete a Security Incident Report, when necessary. Security Incident Reports shall be completed by the security guard and submitted to the Contractor and the CDE facility contact.

Complete a weekly report addressing any security incidents that week and any suggestions on increasing security in the building based on those incidents.

Review CDE policies regarding security and personnel safety to provide expert advice regarding the policies. For example, this may include reviewing and commenting on CDE’s Emergency Response Guide, Visitor protocol, fire drill procedures and fire safety, AED use, and other safety guides and manuals.

As requested by CDE, attending floor warden meetings to provide input on best practices for fire safety and evacuation (floor wardens facilitate the evacuation of occupants from their assigned floor during a fire alarm and are responsible for emergency response if a fire occurs).

As requested by CDE, attending facility safety committee meetings to provide expert advice and input. The safety committee makes recommendations on such issues as safety, locking doors, AEDs, etc.

Provide any other recommendations on improvements of safety and security operations at CDE.

Provide emergency planning training and assistance to CDE.

Other security and safety-related responsibilities may be assigned as needed and appropriate.

As requested by CDE, security guard personnel shall screen visitors and staff for weapons and contraband when entering the building.

CDE has a weapons detector and is installing a bag screener inside the primary entrance of 201 E. Colfax Ave. Denver, CO 80203.

The security guard personnel shall operate the weapons detector and bag screener to screen all visitors and staff entering for weapons and contraband (alcohol, drug).

Upon request of CDE, security guard personnel shall operate a hand-held weapons detector to screen visitors and staff for weapons and contraband.

Upon request of CDE, security guard personnel shall search purses, briefcases, and other bags for any weapons or contraband.

In the event security guard personnel finds contraband the Contractor’s security guard shall inform CDE’s Building Operations Manager.

Security guard personnel shall ask visitor or staff with contraband to either leave the item in their car or home or throw the contraband away before entering the building.

In the event security guard personnel find a weapon on a staff member or visitor, security guard shall inform the individual that weapons are not permitted and ask the individual to leave the premises.

In the event that security guard personnel believe that the individual found with a weapon harbors ill intent or malice or if the individual refuses to leave the premises, security guard personnel shall contact appropriate law enforcement or emergency personnel, via Contractor established communication protocols.

Digital Records and System Use The Contractor acknowledges that Verkada systems currently serve as CDE’s official records for:

Visitor management;

Badge issuance;

Package and delivery tracking; and Certain security camera monitoring activities The Security Guard shall accurately and consistently use all systems (currently Verkada) as part of their daily duties and in accordance with CDE policies.

Failure to properly use the guest or mailroom systems may be considered a breach of Contract.

CDE Responsibilities CDE will supply all of the following for use of the security guards while on the Colfax premises:

A chair, desk, telephone and state operated telephone line, and e-mail address.

A computer for access to “MyCDE” intranet resources and for completing the Security Incident Report.

A Directory of CDE employees, including phone numbers and office location.

CDE Emergency Response Tactical Handbook 2025.

iPad for use with Verkada system.

Metal detection systems and Xray scanner.

Access to a refrigerator, microwave, and sink.

Security Access Code for entrance into the State Office Building.

Post Orders During the Start-Up Period (May 1, 2027 – June 30, 2027), Contractor shall complete the following:

Within two weeks of the Contract Execution date, Contractor shall meet with the CDE facility contact to develop and finalize Post Orders. Post orders are written documents that clearly outline duties, responsibilities, and expectations of security guards. Post Orders shall contain, at a minimum:

Procedures for Contractor to notify CDE in the event that the security guard informs Contractor that they are ill or otherwise unable to provide service for CDE during the hours required. Alternatively, procedures for CDE to notify Contractor in the event that the security guard informs CDE that they are ill or otherwise unable to provide services for CDE during the hours required or does not appear at CDE to provide services.

Procedures for providing an acceptable backup security guard whether due to illness or otherwise of the assigned guard. In the event the scheduled security guard does not show for duty, the Contractor shall have procedures in place to provide an acceptable backup security guard within one hour from the time of notification either from CDE or from the security guard.

Procedures for State-issued snow delays and early releases (sometimes the Governor or Commissioner allows State staff to leave early before holidays or due to building maintenance issues). On snow delays or other building closure delays, Contractor’s security guard will not be able to access the security post as the doors are locked and shall not appear for Post duties until the building will open. On rare occasions, Contractor’s security guard shall be released from his or her post without pay for the missed hours due to the early release/snow delay, at the sole discretion of CDE, as doors are locked on snow days and early release days.

Procedures that outline how and when the security guard will receive breaks during service hours. As noted above, one security guard will need to relieve the other security guard for their one-hour lunch break.

Procedures for the security guard interactions with state employees, how to greet and manage visitors, customers, and members of the public for access to CDE facilities, including access for CDE employees with lost or missing state IDs.

Procedures for the security guard to follow regarding the receipt and handling of mail, packages, and other deliveries.

The security guard shall follow all Standard Operating Procedures (SOP) set forth by the Department, DELIVERABLE: Post Orders DUE: Within Five (5) Business Days after meeting with CDE about Post Orders Insurance Contractor shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as specified in this section at all times during the term of this Contract. All insurance policies required by this Contract shall be issued by insurance companies as approved by the State.

Workers’ Compensation Workers’ compensation insurance as required by state statute, and employers’ liability insurance covering all Contractor or Subcontractor employees acting within the course and scope of their employment.

General Liability Commercial general liability insurance covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

$1,000,000 each occurrence;

$1,000,000 general aggregate;

$1,000,000 products and completed operations aggregate; and $50,000 any one fire.

Automobile Liability Automobile liability insurance covering any auto (including owned, hired, and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

Professional Liability Insurance Professional liability insurance covering any damages caused by an error, omission or any negligent act with minimum limits as follows:

$1,000,000 each occurrence; and $1,000,000 general aggregate.

Contractor shall have Fidelity Bond or Crime Insurance with the following limits:

The Bond or policy shall be issued with minimum limits of $1,000,000.

The bond or policy shall include coverage for all directors, officers, agents, and employees of the contractor.

The bond or policy shall include coverage for third party fidelity.

Additional Insured The State shall be named as additional insured on all commercial general liability policies (leases and construction contracts require additional insured coverage for completed operations) required of Contractor and Subcontractors.

Primacy of Coverage Coverage required of Contractor and each Subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the State.

Cancellation The above insurance policies shall include provisions preventing cancellation or non-renewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the State in accordance with §14 within seven days of Contractor’s receipt of such notice.

Subrogation Waiver All insurance policies secured or maintained by Contractor or its Subcontractors in relation to this Contract shall include clauses stating that each carrier shall waive all rights of recovery under subrogation or otherwise against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.

Public Entities If Contractor is a “public entity” within the meaning of the Colorado Governmental Immunity Act, §§24-10-101, et seq., C.R.S. (the “GIA”), Contractor shall maintain, in lieu of the liability insurance requirements stated above, at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. If a Subcontractor is a public entity within the meaning of the GIA, Contractor shall ensure that the Subcontractor maintains at all times during the terms of this Contract, in lieu of the liability insurance requirements stated above, such liability insurance, by commercial policy or self-insurance, as is necessary to meet the Subcontractor’s obligations under the GIA.

Certificates Contractor shall provide to the State certificates evidencing Contractor’s insurance coverage required in this Contract seven Business Days prior to the Performance Beginning Date. Contractor shall provide to the State certificates evidencing Subcontractor insurance coverage required under this Contract seven Business Days prior to the Performance Beginning Date, except that, if Contractor’s subcontract is not in effect as of the Performance Beginning Date, Contractor shall provide to the State certificates showing Subcontractor insurance coverage required under this Contract within seven Business Days following Contractor’s execution of the subcontract. No later than 15 days before the expiration date of Contractor’s or any Subcontractor’s coverage, Contractor shall deliver to the State certificates of insurance evidencing renewals of coverage. At any other time during the term of this Contract, upon request by the State, Contractor shall, within seven Business Days following the request by the State, supply to the State evidence satisfactory to the State of compliance with the provisions of this section.

Breach of Contract In the event of a Breach of Contract that does not involve public safety, the aggrieved Party shall give written notice of breach to the other Party. If the notified Party does not cure the Breach of Contract, at its sole expense, within 30 days after the delivery of written notice for non-public safety breaches, the Party may exercise any of the remedies as described in §12 for that Party.

In the event of a Breach of Contract that involves public safety such as Contractor’s failure to provide two security guards with the qualifications listed in the Contract for any period of time, the State shall give written notice of breach to the Contractor. If the Contractor does not cure the Breach of Contract, at its sole expense, within three days of receipt of the breach notice, the State may exercise any of the remedies as described in §12, including immediate termination of the Contract. The State shall have to the right in its sole discretion to determine what constitutes a public safety breach for purposes of this Contract. In the event of a second occurrence of the same or similar violation, the state reserves the right to terminate the Contract without a cure period.

Notwithstanding any provision of this Contract to the contrary, the State, in its discretion, need not provide notice or a cure period and may immediately terminate this Contract in whole or in part or institute any other remedy in this Contract in order to protect the public interest of the State; or if Contractor is debarred or suspended under §24-109-105, C.R.S., the State, in its discretion, need not provide notice or cure period and may terminate this Contract in whole or in part or institute any other remedy in this Contract as of the date that the debarment or suspension takes effect.

COMPENSATION AND INVOICING

Budget Maximum CDE has a maximum amount of funding as follows:

Post Orders Creation of Post Orders described in Section 4.5 during the Start-Up Period (Approximately May 1, 2027 – June 30, 2027): $2,885.00 For when security guards start on July 1, 2027, the maximum budget per State Fiscal Year is as follows:

State Fiscal Year 2028 (July 1, 2027 – June 30, 2028): $165,000.00 State Fiscal Year 2029 (July 1, 2028 – June 30, 2029): $169,950.00 State Fiscal Year 2030 (July 1, 2029 – June 30, 2030): $175,050.00 State Fiscal Year 2031 (July 1, 2030 – June 30, 2031): $180,300.00 State Fiscal Year 2032 (July 1, 2031 – June 30, 2032): $185,710.00 Offerors should not bid hourly prices to meet the budget maximums; rather, Offerors’ pricing should be competitive and consistent with the State’s efforts to conserve fiscal resources. Offerors will be evaluated on price and value in accordance with the weighting set forth in Section 6.4 below.

Awarded Contractor will be paid hourly as detailed in Section 5.2. The Contractor may not end up receiving the full budget maximum as Contractor will only be paid based on actual hours worked by the security guards.

Any proposal with a total price that exceeds the Department’s maximum available amount for any State Fiscal Year, may be rejected by CDE, at its sole discretion, CDE without further consideration.

Compensation Contractor shall be paid each month as follows:

For each week that month, the number of regular time hours worked by the security guard at CDE that week multiplied by the regular time hourly rate bid by Contractor in Appendix D, Pricing Worksheet.

For each week that month, the number of overtime hours worked by the security guard at CDE that week multiplied by the overtime hourly rate bid by Contractor in Appendix D, Pricing Worksheet.

Overtime is considered time worked by a security guard over forty hours per work week. Overtime will only be paid for time that is required by CDE and approved by CDE.

Contractor will not be paid for the security guards’ one-hour lunch break.

No additional costs will be reimbursed other than the hourly rate as described in Section 5.1.1. For example, there will be no costs reimbursed for travel, parking spaces, and so forth.

Contractor shall submit monthly invoices to CDE, which lists all the following:

The number of regular time hours worked each week.

The number of overtime hours worked each week.

The hourly rate for regular time as bid by Contractor in Appendix D, Pricing Worksheet.

The hourly rate for overtime as bid by Contractor in Appendix D, Pricing Worksheet.

The total amount owed for the month.

The contract CT number listed on the contract.

CDE shall remit payment to the Contractor, for all amounts shown on an invoice, after CDE’s acceptance of that invoice.

CDE will review the submitted invoice, and compare the information contained in the invoice to CDE’s information. CDE will only accept an invoice after it has reviewed the information contained on the invoice and determined that all amounts are correct.

If CDE determines that any information on an invoice is incorrect, CDE will notify the Contractor of this determination and what is incorrect on the invoice. The Contractor shall correct any information CDE determined to be incorrect and resubmit that invoice to CDE for review.

CDE will review the invoice to ensure that all corrections have been made. If all information on the resubmitted invoice is correct, CDE will accept the invoice. If any information on the resubmitted invoice is still incorrect, then CDE will return the invoice to the Contractor for correction and resubmission.

Complete Appendix D, Pricing Worksheet

EVALUATION METHODOLOGY

Evaluation Process The evaluation of proposals will result in a recommendation for award of the Contract. The award will be made to the Offeror whose proposal, conforming to the solicitation, will be most advantageous to the State of Colorado, price and other factors considered.

The Department will conduct a comprehensive, thorough, fair, complete, and impartial evaluation of each proposal received in accordance with the State Procurement Code (Section 24-103-203, C.R.S.) and the related State Procurement Rules.

The Department will select a vendor in compliance with C.R.S. §24-103-203(7) which states, “The award shall be made to the responsible offeror whose proposal is determined in writing to be the most advantageous to the state, taking into consideration the price and the evaluation factors set forth in the request for proposals.” A decision memorandum will document the basis for the award.

Evaluation Committee An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

Selecting committee members who do not have a conflict of interest regarding this solicitation.

Facilitating an independent review of proposals.

Ensuring the fair and impartial treatment of all Offerors.

The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

The Evaluation Committee will evaluate proposals to determine if each Offeror met all mandatory qualification requirements. The mandatory qualification requirements are scored on a Met/Not Met basis and only those proposals found by the Evaluation Committee to meet all mandatory requirements can be considered for a Contract resulting from this solicitation.

Proposals will be evaluated by the Evaluation Committee using the evaluation criteria in Section 6.4. Evaluation criteria are weighted, as shown in Section 6.4, in order to reflect the relative importance of the criterion. The number of points given for each criterion will be based on the evaluator’s assessment of the response including whether all critical elements described in the solicitation have been addressed, the capabilities of the Offeror, the quality of the approach and/or solution proposed, and any other aspect determined relevant by the Department. The scores of each evaluator will be multiplied by the weighting, if specified, to determine the number of points.

The evaluation process is designed to award this procurement to the Offeror whose proposal best meets the requirements of this RFP, and is most advantageous to the State, not necessarily to the Offeror with the lowest cost. However, Offerors are encouraged to submit proposals that are consistent with state government efforts to conserve state resources.

Evaluators will evaluate Offeror’s Appendix D: Pricing Worksheet considering the overall value to the State of Offeror’s services.

The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. The Evaluation Committee may adjust its scoring based on the results of such activities. However, proposals may be reviewed and determinations made without such activities. Offerors should be aware that the opportunity for further explanation might not exist; therefore, it is important that all proposal submissions are complete.

Compliance It is the Offeror’s responsibility to ensure that Offeror’s proposal is complete in accordance with the direction provided within all solicitation documents. Failure of an Offeror to provide any required information and/or failure to follow the response format set forth in Appendix A, Administrative Information, may result in the disqualification of that Offeror’s proposal.

Proposal Evaluation Criteria The evaluation criteria to be used in evaluating the proposals are as follows:

Is a security company with licensed security guards.

(Offeror’s Response 1)

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