Sections B-M.pdf

RFP No.: 80GSFC24R0048

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1

NFS 1852.216-74 ESTIMATED COST AND FIXED-FEE. (DEC 1991)

The estimated cost of this contract is *TBP exclusive of the fixed-fee of *TBP . The total estimated cost and fixed-fee is *TBP .

*TBP = To Be Proposed

(End of clause)

NFS 1852.232-81 CONTRACT FUNDING. (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is *TBD . This allotment is for services performed in support of the Goddard Logistics Services Contract and covers the following estimated period of performance: *TBD .

(b) An additional amount of *TBD is obligated under this contract for payment of fee.

*TBD = To Be Determined

GSFC 52.211-90 SUPPLIES AND/OR SERVICES TO BE PROVIDED. (APR 2023)

The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to deliver and/or perform the items below in accordance with the Performance Work Statement (PWS), incorporated as Attachment A.

Item Description Reference Schedule Delivery Method/Addresses

Services and Deliverables in accordance with Attachment A, PWS

As Defined in Attachment A, PWS

As Defined in Attachment A, PWS

As Defined in Attachment

A, PWS

2 Reports of Work Section C

GSFC 52.235-91

As Required in Clause

GSFC 52.235-91

As specified in Clause

3 Contract Historical Data

Section C

GSFC 52.211-91

Attachment B

30 Days after Contracting Officer Request

Electronic Format/Contracting Officer

(CO)

4 NASA Financial Management Reports

Section G

GSFC 52.242-90

Section G

NFS 1852.242-73

Attachment C

Monthly and Quarterly in accordance with Attachment C

Electronic Format/ CO, Contracting Officer’s Representative (COR), Resource Analyst (RA) & Regional Finance Office

B-2

Method/Addresses

Material Inspection and Receiving Reports

(MIRR)

(DD Form 250)

Section E

NFS 1852.246-72

Section E

GSFC 52.246-94

At Time of Delivery Hard Copy/CO, COR, and Receiving & Inspection

Foreign Travel Requests and Foreign Travel Reports

Section G

NFS 1852.242-71

Foreign Travel Requests–30 days in Advance of Travel Foreign Travel Reports–Due within 10 business days of the completion of travel.

As specified in CO’s travel approval

7 Requests for Government Property

Section G

NFS 1852.245-70

30 Days Prior to Acquire Date Electronic Format/CO

Financial Report of NASA Property in the Custody of Contractors (NF 1018)

Section G

NFS 1852.245-73

Annual Report by October 31st and Final Report

NF 1018 Electronic Submission System (NESS)

Supplemental Financial Report of NASA Property in the Custody of Contractors

Section G

GSFC 52.245-99

Monthly By the 21st of each Month and Final Report

Contractor-Held Asset Tracking System (CHATS) at https://chats.nasa.gov

Physical Inventory of Capital Personal Property Reporting

Section G

NFS 1852.245-78

Within 10 Days of Annual Physical Inventory

Property Administrator

Contractor Acquired Government Property Reporting

Section G

GSFC 52.245-93

Quarterly by Jan 30th, Apr 30th, July 30th, and Oct 30th

Electronic and Hard Copy Format/CO and SEMO, Code 273

12 Reporting of Inventions

Section G

NFS 1852.227-72

Section G

NFS 1852.227-70

Section I

FAR 52.227-11

Interim Reports Every 12 Months (or sooner to preserve Patent Rights) and Final Report within 3 Months after Contract Completion

Electronic or Hard Copy Format/New Technology Representative or Patent Representative

Personnel Authorized to Use Motor Pool Vehicles

Section G

GSFC 52.245-91

20 Days in Advance of Use Electronic Format/CO

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Method/Addresses

Small Business Subcontracting Plan Reporting

Section H

GSFC 52.219-90

Section I

NFS 1852.219-75

ISR–Semi-Annual (April 30th and October 30th) and Final SSR–Annual (October 30th)

Electronic Format/ Electronic Subcontract Reporting System (eSRS) http://www.esrs.gov

15 Safety & Health Reporting

Section H

NFS 1852.223-70

Section H

NFS 1852.223-75

Section H

GSFC 52.223-91

Monthly/Quarterly Reports and As Required

NASA Mishap Information System (NMIS)

NASA Vehicle Reports (GSFC Form 26-5)

Section H

GSFC 52.251-90

Monthly By the 15th of each Month

Electronic Format/CO and Code 274

17 Federal Automotive Statistical Tool

Section H

NFS 1852.223-76

Annually by Oct 15th

FAST Login (inl.gov)

Personal Identity Verification (PIV) Documentation and Reporting

Section H

GSFC 52.204-99

HQ 52.204-98

10th Day of the Month and As Required

Electronic Format and Hard Copy/COR & Code 240 or HQ Security Office

19 Equal Opportunity Reports

Section I

FAR 52.222-26

As Specified by

FAR 52.222-26

Electronic Format/CO & Code 120

20 Certificate of Insurance

Section I

FAR 52.228-7

Section I

NFS 1852.228-75

As Specified by FAR 52.228-7 Electronic Format/CO

21 Subcontract Notification

Section I

FAR 52.244-2

30 Days Prior to Subcontract Award Date

Electronic or Hard Copy Format/CO

22 IT Security Management Plan

Section I

NFS 1852.204-76

30 Days after Contract Effective Date & Annual Updates As Required

Electronic Format/CO

23 Service Contract Reporting

Section I

FAR 52.204-14

Annually by October 31st and Revisions, if needed, by November 30th https://www.sam.gov

Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan

Section J Attachment N, DEIA Plan; & Attachment M, DRD

Within 30 Days after Contract Award

Electronic Format/CO

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Method/Addresses

Affirmative Procurement of Biobased Products

Section I

FAR 52.223-2

Annually by October 31st and Final Report https://www.sam.gov and copy to the CO

26 Estimate of Recovered Material Content

Section I

FAR 52.223-9

Upon Contract Completion

Electronic Format/CO and

COR

27 Motor Vehicle Transition Plan

As Defined in Attachment A, PWS; &

Attachment M, DRD

Within 30 Days after Contract Award

Electronic Format/CO and

COR

Commercial Information Technology Authorizations Report

(CITAR)

Section J Attachment M, DRD

Within 30 Days after Contract Award

Electronic Format/CO and

COR

NOTE: Unless otherwise specified, “day” means “calendar day”.

GSFC 52.216-94 NONPROPOSED COSTS. (FEB 1991)

(a) The total estimated cost of this contract includes the following estimated costs:

Cost Element Base Period Option Period 1

Option Period 2

Option Period 3

Option Period 4

*Option to Extend Services

Center Supplies and Materials $28,026,879 $28,867,685 $29,733,716 $30,625,727 $31,544,499 $16,245,417 Other Supplies & Materials $2,174,869 $2,240,115 $2,307,319 $2,376,538 $2,447,834 $1,260,635 Lease Support $141,033 $145,264 $149,622 $154,111 $158,734 $81,748 Maintenance & Repairs $150,167 $154,672 $159,312 $164,091 $169,014 $87,042 Computer Hardware & Software $2,613 $2,691 $2,772 $2,855 $2,941 $1,514 Other Direct Costs $334,062 $344,084 $354,406 $365,038 $375,990 $193,635 Travel & Training $42,592 $43,869 $45,185 $46,541 $47,937 $24,688 Vehicles $36,731 $142,713 $147,417 $147,417 $147,417 $73,709 Insurance $51,247 $52,785 $54,368 $55,999 $57,679 $29,705 Total Non-Proposed Costs $30,960,193 $31,993,878 $32,954,117 $33,938,317 $34,952,045 $17,998,092

(b) These costs are the Government's best estimate of what the actuals will be. There will be no adjustment in the fee(s) of the contract should the actuals be different than these estimates, unless additional effort is added to the contract or there is a change to the contract under the Changes clause of this contract which impacts these estimates.

*In accordance with FAR 52.217-8, Option to Extend Services, if exercised.

B-5

GSFC 52.217-90 OPTION TO EXTEND. (SEP 2013)

In accordance with FAR clause 52.217-9, "Option to Extend the Term of the Contract" of this contract, the Contracting Officer may exercise the following option(s) by issuance of a unilateral contract modification.

Options exercised shall be in accordance with the following:

Option Period Period of Performance Amount

1 12-months commencing at the end of the Base Period.

Estimated Cost $TBP

Fixed-Fee $TBP

Total CPFF $TBP

2 12-months commencing at the end of Option Period 1.

Estimated Cost $TBP

Fixed-Fee $TBP

Total CPFF $TBP

3 12-months commencing at the end of Option Period 2.

Estimated Cost $TBP

Fixed-Fee $TBP

Total CPFF $TBP

4 12-months commencing at the end of Option Period 3.

Estimated Cost $TBP

Fixed-Fee $TBP

Total CPFF $TBP

GSFC 52.232-94 ESTIMATED COST INCREASES. (DEC 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual task order, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract or in the task order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the task order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

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- Incurred costs to date

- Projected cost to completion

- Total cost at completion

- Current negotiated estimated cost

- Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the Government to understand the reasons for the increased estimated cost.

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

C-1

GSFC 52.211-91 SCOPE OF WORK. (FEB 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform the work and to furnish the items specified in the Supplies and/or Services To Be Provided clause of this contract in accordance with the Performance Work Statement (Attachment A); Safety and Health Plan (Attachment F); Data Requirements Description (Attachment M); Contractor-Proposed Enhancements (Attachment Q); and Attachment R (Requirements Statements List).

GSFC 52.227-90 LIMITED RIGHTS DATA OR RESTRICTED COMPUTER SOFTWARE.

(MAR 2008)

In accordance with the delivery requirements of this contract, all software data rights shall be delivered in accordance with the Rights in Data – General clause, specified elsewhere in this contract, except for the following: NONE

GSFC 52.235-91 REPORTS OF WORK (CORE). (MAR 2022)

(a) Monthly progress reports. The Contractor shall submit monthly progress reports of all work accomplished during each month of contract performance. Reports shall address the accomplishments and progress of all work performed the month being reported. The report shall be in narrative form and brief in content. The report shall include a description of technical accomplishments and status of deliverables. Also the report shall provide a quantitative description of overall progress and identify any risks or problems, which may impede performance and proposed corrective actions. Also, the report shall have a discussion of the projected work activities to be performed during the next monthly reporting period.

(b) Final Report. The Contractor shall submit a final report that summarizes the results of the entire contract, including recommendations and conclusions based on the experience and results obtained. The final report should include, as appropriate, tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved under the contract.

(c) Submission. The Contractor shall submit the reports required by this clause as follows:

Copies Report Type Addressee Mail Code 1 M, F Contracting Officer 174 1 M, F Contracting Officer's Representative TBD

[M=Monthly Report, F=Final Report]

(d) Submission dates. Monthly reports shall be submitted by the 15th day of the month following the month being reported. If the contract is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. The final report shall be submitted within 30 days after completion of the contract or order.

SECTION D - PACKAGING AND MARKING

D-1

Clauses Incorporated by Reference:

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

NFS 1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION. (SEP 2005)

(End of by reference clauses)

NFS 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT EQUIPMENT. (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph

(a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA Center receiving activity listed below:

Goddard Space Flight Center Building 35, Code 279 Greenbelt, MD 20771

(f) The Contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

SECTION E - INSPECTION AND ACCEPTANCE

E-1

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

FAR 52.246-3 INSPECTION OF SUPPLIES – COST-REIMBURSEMENT. (MAY 2001)

FAR 52.246-5 INSPECTION OF SERVICES – COST-REIMBURSEMENT. (APR 1984)

FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT. (DEC 2014)

NFS 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT. (APR 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The form(s) shall be prepared and distributed as follows:

(1) Via mail and marked "Advance Copy," one copy each to the Contracting Officer, the Contracting Officer's Representative (if designated in the contract), and to the cognizant Administrative Contracting Officer, if any.

(2) Via mail, the original and 1 copy (unfolded) to the shipment address (delivery point) specified in Section F of this contract. Mark the exterior of the envelope "CONTAINS DD FORM 250." This must arrive prior to the shipment.

(3) With shipment in waterproof envelope (one copy) for the consignee.

(4) If the shipment address is not directly to the Goddard Space Flight Center (Greenbelt) or GSFC/Wallops Flight Facility (Wallops) central receiving areas, then one copy of the DD Form 250 must be provided (via mail) to one on the following addresses depending upon whether this contract is with GSFC Greenbelt or GSFC/WFF Wallops:

Receiving and Inspection (Code 279), Goddard Space Flight Center, Greenbelt, MD 20771.

Receiving and Inspection (Bldg. F16), Wallops Flight Facility, Wallops Island, VA 23337.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6.

The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages, and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words “CONTAINS DD FORM 250” on the package.

SECTION E - INSPECTION AND ACCEPTANCE

E-2

GSFC 52.246-93 ACCEPTANCE -- LOCATION(S). (APR 2022)

The Contracting Officer or authorized representative will accomplish acceptance at the following location(s):

Deliverable Item No. Location Authorized Representative

ALL Goddard Space Flight Center (Greenbelt, MD and/or Wallops Island, VA) COR

ALL NASA Headquarters (Washington, DC) COR

The Contracting Officer reserves the right to designate other Government agents as authorized representatives.

The Contractor will be notified by a written notice or by a copy of the delegation letter if other agents are authorized.

GSFC 52.246-94 MATERIAL INSPECTION AND RECEIVING REPORT NOT REQUIRED.

(APR 1989)

NASA FAR Supplement clause 1852.246‑72 of this contract requires the furnishing of a Material Inspection and Receiving Report (MIRR) (DD Form 250 series) at the time of each delivery under this contract. However, a MIRR is not required for the following deliverable items:

Deliverable Items 2 through 28 identified in GSFC 52.211-90, Supplies and/or Services To Be Provided.

GSFC 52.246-102 INSPECTION SYSTEM RECORDS. (APR 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six (6) years after delivery of all items and/or completion of all services called for by the contract.

SECTION F - DELIVERIES OR PERFORMANCE

F-1

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

FAR 52.242-15 STOP-WORK ORDER. (AUG 1989) ALTERNATE I (APR 1984)

GSFC 52.217-92 PERIOD OF PERFORMANCE (JAN 2014)

The period of performance of this contract shall be for a period of 1-year from the effective date of the contract.

GSFC 52.237-92 PLACE OF PERFORMANCE SERVICES. (NOV 2013)

The services to be performed under this contact shall be performed at the following location(s): NASA Goddard Space Flight Center (Greenbelt, MD); Wallops Flight Facility (Wallops Island, VA); and Headquarters (Washington, DC).

GSFC 52.247-94 SHIPPING INSTRUCTIONS--CENTRAL RECEIVING. (FEB 2016)

Shipments of the items required under this contract shall be to:

Receiving Officer Goddard Space Flight Center Building 35, Code 279 Greenbelt, Maryland 20771

Marked For:

Technical Officer: TBD, Code TBD Building: TBD Room: TBD Contract No.: TBD Item(s) No.: TBD

OR

Receiving Officer Goddard Space Flight Center – Wallops Flight Facility Building F-19 Wallops Island, Virginia 23337

SECTION F - DELIVERIES OR PERFORMANCE

F-2

Marked For:

Technical Officer: TBD, Code TBD Building: TBD Room: TBD Contract No.: TBD Item(s) No.: TBD

OR

Receiving Officer National Aeronautics and Space Administration – Headquarters 300 E Street Southwest Washington, DC 20546

Marked For:

Technical Officer: TBD, Code TBD Building: TBD Room: TBD Contract No.: TBD Item(s) No.: TBD

Compliance with this clause is necessary to assure verification of delivery and acceptance and prompt payment.

SECTION G - CONTRACT ADMINISTRATION DATA

G-1

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

NFS 1852.216-75 PAYMENT OF FIXED-FEE. (DEC 1988)

NFS 1852.223-71 AUTHORIZATION FOR RADIO FREQUENCY USE. (APR 2015)

NFS 1852.227-70 NEW TECHNOLOGY—OTHER THAN A SMALL BUSINESS FIRM OR NONPROFIT

ORGANIZATION. (APR 2015)

NFS 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND PATENT

REPRESENTATIVE. (APR 2015)

NFS 1852.227-86 COMMERCIAL COMPUTER SOFTWARE LICENSE. (APR 2015)

NFS 1852.242-71 TRAVEL OUTSIDE OF THE UNITED STATES. (DEC 1988)

NFS 1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING. (NOV 2004)

NFS 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED PROPERTY.

(AUG 2015) ALTERNATE I (AUG 2015)

NFS 1852.245-75 PROPERTY MANAGEMENT CHANGES. (JAN 2011)

NFS 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY. (AUG 2015)

NFS 1852.232-80 SUBMISSION OF VOUCHERS FOR PAYMENT. (APR 2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts

Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC's Vendor Payment information website at: https://www.nssc.nasa.gov/vendorpayment.

Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated Contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

G-2

(B) Breakdown of billed Other Direct Costs (ODCs) and associated Contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract's terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the Contractor to submit vouchers or invoices using the steps for non-electronic payment. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the Contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G-3

NFS 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY. (JUN 2018)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural

Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural

Requirements;

(4) Notify the cognizant property custodian, Contracting Officer’s Representative, and the Installation

Security Officer immediately if theft of Government property is suspected or property cannot be located;

(5) Identify Government property equipment that is no longer considered necessary for performance of the contract;

(6) Ensure that equipment is turned in to the Property Disposal Officer through the cognizant property custodian when no longer needed. This is the only acceptable procedure for disposal of Government property;

(7) Do not relocate Government property within Government premises or remove Government property from Government premises without written approval;

(8) Ensure that Government property, including property leased to the Government, is used only for the purposes of performing the contract; and

(9) Ensure that Government property is protected and conserved.

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the Contractor shall be liable for property lost, damaged, destroyed or stolen by the Contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

G-4

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR

52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site Subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to off-site use of property by Contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

[X] (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

[X] (2) Office furniture.

[X] (3) Property listed in Attachment D.

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

[ ] (4) Supplies from stores stock.

[X] (5) Publications and blank forms stocked by the installation.

[X] (6) Safety and fire protection for Contractor personnel and facilities.

[X] (7) Installation service facilities: Motor Pool and IT Services through NASA’s

End User Services Program Office (EUSO) Enterprise Contract.

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[X] (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

[X] (9) Cafeteria privileges for Contractor employees during normal operating hours.

[X] (10) Building maintenance for facilities occupied by Contractor personnel.

[X] (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

NFS 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY OF

CONTRACTORS. (JAN 2017)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of

Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of Subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the cognizant NASA Center

Industrial Property Officer and a copy to the cognizant NASA Center Deputy Chief Financial Officer, Finance, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DoD) Property Administrator if contract administration has been delegated to DoD) to the following address: Goddard Space Flight Center, Supply and Equipment Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1st of each year through September 30th of the following year. The report shall be submitted in time to be received by October 31st. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the NF 1018 is received when due. However, Contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period.

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Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from Subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the Contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the Contractor has a value of $10 million or more, the Contractor shall also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding

$25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS Subpart 1845.71, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA.

Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

NFS 1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO FAR 52.245–1.

(JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below or in Attachment “Not Applicable” of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245–1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at Goddard Space Flight Center (Greenbelt, MD); Wallops Flight Facility (Wallops Island, VA); and Headquarters (Washington, DC); and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245–1, the Contractor is accountable for the identified property.

NFS 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS. (SEP 2017)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Estate Management.

(2) NPD 8831.2, Facilities Maintenance and Operations Management.

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(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in

Government buildings or other real property without the advance, written approval of the Contracting Officer.

Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

NFS 1852.245-83 REAL PROPERTY MANAGEMENT REQUIREMENTS. (JAN 2011)

(a) In addition to the requirements of the FAR Government Property clause incorporated in this contract

(FAR 52.245-1), the Contractor shall comply with the following in performance of any maintenance, construction, modification, demolition, or management activities of any Government real property:

(1) NPD 8800.14, Policy for Real Property Management.

(2) NPR 8831.2, Facility Maintenance Management.

(b) Within 30 calendar days following award, the Contractor shall provide a plan for maintenance of Government real property provided for use under this contract. The Contractor's maintenance program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The Contractor shall disclose and report to the Contracting Officer the need for replacement and/or capital rehabilitation. Upon acceptance by the Contracting Officer, the program shall become a requirement under this contract.

(c) Title to parts replaced by the Contractor in carrying out its normal maintenance obligations shall pass to and vest in the Government upon completion of their installation in the facilities. The Contractor shall keep the property free and clear of all liens and encumbrances.

(d) The Contractor shall keep records of all work done to real property, including plans, drawings, charts, warranties, and manuals. Records shall be complete and current. Record of all transactions shall be auditable.

The Government shall have access to these records at all reasonable times, for the purposes of reviewing, inspecting, and evaluating the Contractor's real property management effectiveness. When real property is disposed of under this contract, the Contractor shall deliver the related records to the Government.

(e) The Contracting Officer may direct the Contractor in writing to reduce the work required by the maintenance program authorized in paragraph (b) of this clause at any time.

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GSFC 52.242-90 FINANCIAL MANAGEMENT REPORTING. (JUN 2014)

(a) Requirements. This clause provides the supplemental instructions referred to in NASA FAR Supplement (NFS) clause 1852.242-73. The NFS clause and NASA Procedural Requirements (NPR) 9501.2E, “NASA Contractor Financial Management Reporting,” establish report due dates and other financial management reporting requirements. NPR 9501.2E permits withholding of payment for noncompliance.

(b) Supplemental instructions. (1) Monthly (NF 533M) reports are required. Quarterly (NF 533Q) reports are also required. The reporting structure shall be in accordance with Attachment C of Section J of this contract.

(2) As stated in NPR 9501.2E, NASA strongly encourages electronic Contractor cost reporting. The preferred formats are Excel and Adobe. Contact the Contracting Officer for any email addresses that are not provided or which become noncurrent.

Distribution shall be as follows:

Contracting Officer, Code 174 E-Mail: TBD

Contracting Officer’s Representative, Code TBD E-Mail: TBD

Resources Analyst, Code 159 E-Mail: TBD

Regional Finance Office Cost Team, Code 155.2 E-Mail: GSFC-rfocateam@lists.nasa.gov

Administrative Contracting Officer (if delegated)

(c) Web site. NPR 9501.2E, “NASA Contractor Financial Management Reporting:”

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

GSFC 52.245-91 GOVERNMENT PROVIDED MOTOR VEHICLES. (MAR 2022)

(a) Authorized users. The installation accountable property and services listed in NASA FAR Supplement clause NFS 1852.245-71 include the use of GSFC motor pool vehicles. The Contractor shall submit to the Contracting Officer, at least 20 days in advance, a list of employees intended to use the vehicles. The list shall include the type and class of State driver’s license that each employee possesses. After review of the list, the Contracting Officer will provide the list to the Greenbelt Motor Pool Dispatch Office, Code 279 or to the Wallops Help Desk, Code 200.C, as appropriate. They will use the list to ensure that only Contractor employee(s) on the Contracting Officer's approved list are provided vehicles and will confirm that the Contractor employee has a valid State license for the type of vehicle being requested. Any changes to the list must also be submitted to the Contracting Officer.

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(b) Restrictions and conditions. The following shall apply to the use of Government provided motor vehicles:

(1) Title 41 CFR 102-34.230. Also, home to work/work to home transportation is not authorized.

(2) The Motor Vehicle Safety requirements stated in subchapter 3.2 of NPR 8715.3, NASA General Safety Program Requirements.

(3) The use of hand-held wireless (cellular) phones is prohibited when driving motor vehicles owned, leased, or rented by the Federal Government.

GSFC 52.245-93 REPORTS OF CONTRACTOR ACQUIRED GOVERNMENT PROPERTY.

(MAR 2014)

Refer to subparagraph (b)(1)(i) of NASA FAR Supplement clause 1852.245-71, "Installation Accountable Government Property--Alternate I" of this contract.

(a) Definition. "Controlled equipment" means all equipment with an acquisition cost of $5,000 or more, that has an estimated service life of 2 years or more, which will not be consumed or expended in an experiment, and selected items of equipment with an acquisition cost less than $5,000 that are designated, and identified as sensitive by Appendix C of NPR 4200.1 and by the GSFC Information and Logistics Management Division, Supply and Equipment Management Branch, Code 273.

(b) Property, regardless of value, shall not be purchased on the account of the Government unless authorized by the terms of the contract or approved by the Contracting Officer, including compliance by the Contractor with the Subcontracts clause of this contract. Further, any purchase of equipment shall not be made until the equipment has been screened through NASA inventories and other authorized Federal excess sources for item availability in accordance with NASA FAR Supplement clause 1852.245-70.

(c) Immediately after the purchase of any controlled equipment, the Contractor shall submit a GSFC Form 20-4, Shipping Document, to the GSFC Supply and Equipment Management Branch, Code 273, for the purpose of entry of the controlled equipment data into the NASA Property, Plant and Equipment System (NASA PP&E). A copy of the GSFC Form 20-4 shall also be provided to the GSFC General Accounting Department, General Ledger Section, Code 157, within 5 working days. The GSFC Form 20-4, or other form acceptable to the GSFC Supply and Equipment Management Branch, must contain all of the data elements necessary to establish accountability, including both the contract number and the Contractor's purchase order number under which the equipment was purchased.

(d) The Contractor shall submit, on a quarterly basis, a report of all property acquired by the Contractor under the contract during the reporting period and to which the Government has title, regardless of acquisition value.

This report must be submitted within 30 calendar days after the end of each calendar year quarter; i.e., January 30th, April 30th, July 30th, and October 30th. Submittal shall be to the Contracting Officer and to the Supply and Equipment Management Officer, Code 273. For acquisitions of controlled equipment, the list shall include item description, acquisition date, acquisition value, manufacturer, model, serial number, location of the items, and GSFC property number. For all other acquisitions, the list shall include item description, quantity, cost, and

G-10 location of the items. Controlled equipment previously reported on GSFC Form 20-4s, or on other forms, shall be included in the quarterly reports. Negative reports shall be submitted, if applicable.

(e) If the Contractor maintains a stock inventory of Installation-Accountable Government Property with a minimum average value of $75,000, the Contractor shall comply with NPR 4100.1. The Contractor shall submit a monthly NASA Form 1489, Analysis of Physical Inventory Report; NASA Form 1324, Semi-annual Report of Personal Property Operations (for which periods end March 31st and September 30th) and NASA Form 1619, Physical Inventory of Materials Annual Report (for which period ends September 30th), within 5 working days of the end of the reporting period. The NASA Forms 1489, 1324, and 1619 should be submitted to the Supply and Equipment Management Officer, Code 273, with a copy to the Contracting Officer. A copy of NASA Form 1489 should be submitted to Code 157.2, General Ledger.

GSFC 52.245-94 INVENTORY OF GOVERNMENT OWNED PROPERTY--SPECIAL PROCEDURES

FOR FLIGHT QUALIFIED INVENTORY. (DEC 2007)

(a) The Contractor shall ensure that flight qualified assemblies and parts that are residual inventory under this contract are properly stored in a secure area that is certified for Electostatic Discharge (ESD) handling. The parts shall be handled in accordance with Electrostatic Discharge (ESD) standards and procedures. The Contractor shall also maintain a system to ensure that the associated heritage, test, and qualification documentation is available and traceable to such individual items of inventory.

(b) In accordance with the “Physical inventory” required in FAR clause 52.245-1(f)(iv), the Contractor shall identify any hardware, components or parts suitable for space flight or at any time such inventory is excess to the needs of this contract.

(c) Compliance with this clause is required until:

(1) The Government exercises its right under the Government Property clause of this contract and under FAR

45.6 to require delivery of any such inventory or the transfer of such inventory to another Government contract.

[Flight qualified assemblies or parts remaining in residual inventory shall remain subject to this clause]; or

(2) The Contractor and the Government agree to, partly or completely, discontinue the requirements of this clause for specific items of flight qualified assemblies and parts; or

(3) The period stated in this contract for the Contractor to maintain inspection records under the Inspection clause of this contract has expired.

(d) In the event of (c)(1) above, the delivered or transferred flight qualified inventory shall be accompanied by all data and records regarding the flight certification of each of item(s) comprising the flight qualified inventory for which the Government's right is exercised.

(e) When flight qualified inventory is no longer subject to this clause because of (c)(1), (c)(2) or (c)(3) of this clause, the designated flight qualified inventory item(s), shall subsequently be managed no more stringently than other Government property in accordance with FAR 52.245-1.

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GSFC 52.245-96 PROPERTY CLAUSE APPLICABILITY – ON-SITE AND OFF-SITE. (APR 2016)

(a) Performance of this contract requires that Contractor personnel and any furnished and/or acquired Government property be located at both Government controlled and managed premises (onsite) and at Contractor controlled and managed premises (offsite). The requirements for control and accountability of Government property differ depending upon the location of the property. The applicability of the clauses in this contract to on-site and to off-site locations is indicated below.

(b) Clauses, if included in the contract, are applicable to both onsite and offsite locations.

FAR clause 52.245-1, “Government Property”

FAR clause 52.245-9, “Use and Charges”

NASA FAR Supplement clause 1852.245-70, “Contractor Requests for Government-Provided Property”

NASA FAR Supplement clause 1852.245-72, “Liability for Government Property Furnished for Repair or Other Services”

NASA FAR Supplement clause 1852.245-73, “Financial Reporting of NASA Property in the Custody of Contractors"

NASA FAR Supplement clause 1852.245-74, “Identification and Marking of Government Equipment”

NASA FAR Supplement clause 1852.245-75, “Property Management Changes”

NASA FAR Supplement clause 1852.245-78, “Physical Inventory of Capital Personal Property”

NASA FAR Supplement clause 1852.245-79, “Records and Disposition Reports for Government Property with Potential Historic or Significant Real Value”

NASA FAR Supplement clause 1852.245-83, “Real Property Management Requirements”

GSFC clause 52.245-99, “Supplemental Financial Reporting of NASA Property in the Custody of Contractors”

(c) Clauses, if included in the contract, are applicable to offsite locations only. NASA FAR Supplement clause 1852.245-76, “List of Government Property Furnished Pursuant to FAR 52.245-1.”

(d) Clauses, if included in the contract, are applicable to onsite locations only.

FAR clause 52.245-2, “Government Property Installation Operation Services”

NASA FAR Supplement clause 1852.245-71, “Installation-Accountable Government Property"

NASA FAR Supplement clause 1852.245-77, “List of Government Property Furnished Pursuant to FAR 52.245-2”

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NASA FAR Supplement clause 1852.245-82, “Occupancy Management Requirements”

GSFC clause 52.245-93, “Reports of Contractor Acquired Government Property”

GSFC 52.245-99 SUPPLEMENTAL FINANCIAL REPORTING OF NASA PROPERTY IN THE

CUSTODY OF CONTRACTORS (JUN 2019)

(a) In addition to the annual 1018 reporting required under clause NFS 1852.245-73 of this contract, the Contractor shall submit monthly property financial reports as described below if, at either award or any time during contract performance, the cumulative amount of NASA property is $10 million or more.

(1) Monthly…