Questions and Answers (Set 1).pdf

Goddard Logistics Services Contract Request for Proposal

Questions and Answers – Set 1

December 01, 2023

Question

No. Document Page No. Reference Question Government Response

1 Sections

B-M B-1 NFS 1852.216-74

Estimated Cost & Fixed-Fee

This clause contains TBP (To Be Proposed) fields for estimated cost, fixed-fee, and total estimated cost and fixed-fee.

In accordance with GSFC 52.217-92, Period of Performance, are Offerors to propose estimated cost, fixed-fee, and total estimated cost and fixed-fee for a 1-year Period of Performance in NFS 1852.216-74?

Yes, Offerors are to propose the estimated cost, fixed-fee, and total estimated cost and fixed-fee for a 1-year Period of Performance in NFS 1852.216-74.

2 Sections B-M

L-3

M-1

Attachment G Organizational Conflicts of Interest (OCI) Avoidance

Plan

Attachment M Data Requirements Description (DRD)

Page L-3, Notice of Potential Organizational Conflicts of Interest, Paragraph (a) states, “Offerors are required to submit an acceptable OCI Plan in accordance with the requirements of the Data Requirements Description (Attachment M) and the OCI Avoidance Plan (Attachment G).”

The content requirements for Attachment M and Attachment G require similar information, but the order in which the information is to be presented is different.

Are Offerors to utilize the format in presented in Attachment G or Attachment M?

Attachment G provides a general outline of an OCI Plan, but is for guidance and informational purposes only.

Offerors shall utilize DRD-001 (OCI Plan) within Attachment M (DRD) for all required information to be presented in an Offeror’s OCI Plan. It is at the discretion of the Offeror as to what format to utilize.

3 Attachment G 5

Attachment G Organizational Conflicts of Interest (OCI) Avoidance

Plan

Attachment G provides a template for a Non-Disclosure Agreement (NDA) which requires company name, employee name, and address at which the employee resides.

Will the Government remove the employee’s residential address from the template as it presents Personally Identifiable Information (PII)?

Will the Government allow Offerors to provide its own NDA template?

Attachment G provides a general outline of an OCI Plan, but is for guidance and informational purposes only.

Offerors shall utilize DRD-001 (OCI Plan) within Attachment M (DRD) for all required information to be presented in an Offeror’s OCI Plan. The Government does not require the submittal of NDAs.

No. Reference Question Government Response

4 Sections B-M

G-6

L-5

NFS 1852.245-76

List of Government

Property Furnished Pursuant to FAR 52.245-1

NFS 1852.245-81

List of Available

Government Property

NFS 1852.245-76 states, “For performance of work under this contract, the Government will make available Government property identified below or in Attachment “Not Applicable” of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245–1, Government Property, as incorporated in this contract.”

NFS 1852.245-81 does not identify any available Government property under paragraph (a) or paragraph (b).

Will the Government clarify if Government property will be made available?

The Government does not intend to make any Government Furnished Property (GFP) available at this time. However, NFS 1852.245-76 has been incorporated into Section G as a “placeholder” in the event GFP will be made available during contract performance. If GFP is made available during contract performance, the contract will be modified to incorporate a GFP Attachment and NFS 1852.245-76 will be revised accordingly. Any future GFP made available will be managed pursuant to FAR 52.245–1, Government Property.

5 Attachment D N/A

Attachment D Installation-Accountable

Government Property (IAGP) List

Is the IAGP identified under Attachment D managed pursuant to FAR 52.245-1, Government Property, or managed pursuant to FAR 52.245-2, Government Property Installation Operation Services?

All IAGP identified under Attachment D shall be managed pursuant to clause NFS 1852.245-71, Installation-Accountable Government Property, located in Section G.

6 Sections B-M L-17

GSFC 52.215-210

Mission Suitability Proposal Instructions (Competitive)

Subfactor B.8

Property Management

Subfactor B.8 states, “The Offeror shall describe all critical property and plant equipment (indicate whether Government or company owned) required for performance (whether or not currently in its possession) and state the function and available capacity of each item.”

Is this statement referencing only new equipment that an Offeror may bring to the contract?

Assuming the IAGP items identified in Attachment D are deemed “critical property and plant equipment,” how does an Offeror know the items’ current functions and capacities?

Offerors will only identify new property/equipment it deems critical to perform the functions of the Performance Work Statement that are not currently provided as Installation-Accountable Government Property (Attachment D).

7 Exhibit 1 Cost Forms N/A Forms 3A – 3C4

Under the referenced Forms, Column B titled Direct Labor Rate, the validation in the column only allows for entry of the labor classification.

Will the Government allow Offerors to add a column for labor rates to show both labor classification and labor rate for each LCAT?

Labor rates are captured in Form 3, starting in Column C. Form 3 is pre-populated with formulas to pull fully burdened (through Prime G&A) labor rates for Prime and Significant Subcontractors from supporting tabs 3A1, 3A2, etc.

Form 3 also provides space for Non-Significant Subcontractors fully burdened (through G&A) labor rate information to be entered by the Prime Contractor. Non- Significant labor rate information on Form 3 is indicated by a green highlight.

No. Reference Question Government Response

8 N/A N/A N/A Who is the current incumbent Contractor? TRAX International Corporation

9 Sections B-M L-2 Inspection of Facilities

(Site Visit)

Will the Government release a list of the interested parties who attended the site visit?

The following interested parties attended the Inspection of Facilities (Site Visit):

Ahtna Logistics, LLC AIM Consulting Amentum Services, Inc.

BrightKey, Inc.

Chugach Government Solutions, LLC Controlled Technical Services, LLC Engineering Research & Consulting (ERC) Siemens Government Technologies, Inc.

Syndetix, Inc.

Tech Systems, Inc.

TRAX International Corporation

10 Performance Work Statement N/A Section 5.0

Mail Management

How many current employees staff the mailrooms by location? Historical staffing information is provided in the “Reference Materials” folder contained under the Attachments/Links section of this Solicitation.

11 Performance Work Statement N/A Section 5.0

Mail Management Are there any mail operation requirements at NASA HQ? There are no mail operation requirements at NASA HQ.

12 Performance Work Statement N/A Section 5.0

Mail Management Are there any vehicle leases required to support mail management? There are no vehicle leases required to support mail management services.

13 Performance Work Statement N/A Section 5.0

Mail Management What are the inter-office mail volumes? This information is unavailable to provide. NASA does not track inter-office mail volumes.

14 Performance Work Statement N/A Section 5.0

Mail Management

Are there current mailroom staff available for hire? Per Section L (Page L-27), “the requirements outlined in Performance Work Statement Section 5.0, Mail Management, are set-aside under the AbilityOne Program Procurement List pursuant to FAR 8.7 and 41 CFR Chapter 51. As such, the full requirements related to Performance Work Statement Section 5.0 shall continue to be performed by SourceAmerica, the Non- Profit Agency (NPA) authorized by the U.S. AbilityOne Commission.”

15 Performance Work Statement N/A Section 5.0

Mail Management Does the Contractor have to provide a meter machine? No

No. Reference Question Government Response

16 Performance Work Statement N/A Section 5.0

Mail Management Does the Contractor have to provide an accountable mail tracking system? No

17 Attachment L N/A

Attachment L.3 Collective Bargaining

Agreement:

CBA-2021-0055

Attachment L.5

Collective Bargaining Agreement:

CBA-2023-0163

(1) Is the Collective Bargaining Agreement between Shenandoah Fleet Maintenance and Local Union #639 (Attachment L.5) associated with the TRAX International Corporation Collective Bargaining Agreement with Local Union #639 currently located in Attachment L.3?

(2) Will the Government also confirm that Shenandoah Fleet Maintenance is a

Subcontractor to TRAX International Corporation?

(1) Yes

(2) Yes

18 Exhibit 1 Cost Forms N/A

Exempt vs. CBA/SCA Work Year Equivalent

Hours

Will the Government allow the Offerors to provide differing productive labor hours for Exempt and CBA/SCA employees?

Yes

19 Sections B-M L-13

GSFC 52.215-210

Mission Suitability Proposal

Instructions

Paragraph (b) states, “Offeror shall include Contract Attachment Q as part of the model contract in the Contract Volume of the proposal.”

Should Attachment Q, Contractor Proposed Enhancements, be included as an Attachment in Volume I – Offer Volume?

Yes, any Contractor Proposed Enhancements shall be included as “Attachment Q” within Volume I – Offer Volume.

Historical Staffing

GLSC Annual Workload Data

N/A Mail Management (AbilityOne)

Contract Historical Staffing and GLSC Annual Workload Data documents provided in the “Reference Materials” folder contained under the Attachments/Links section of this Solicitation reflect staffing for Mail Services at both Goddard (Greenbelt, MD) and Wallops Flight Facility.

Is it the Government’s intent to include Wallops Flight Facility under the AbilityOne program effective with the new contract?

Mail Management services are to be set-aside under the AbilityOne program at both Goddard (Greenbelt, MD) and Wallops Flight Facility.

21 Sections B-M L-9

GSFC 52.215-201(b)(2) Proposal Preparation – General Instructions

GSFC 52.215-201(b)(2) states, “Diagrams, tables, artwork, and photographs may be reduced and, if necessary, run landscape to eliminate oversize pages. Text in diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point type Times New Roman font. Diagrams, tables, artwork, and photographs shall not be used to circumvent the text size limitations of the proposal.”

Will the Government please confirm that captions associated with diagrams, tables, artwork and photographs can be presented in 10-point Times New Roman font?

Captions associated with diagrams, tables, artwork, and photographs shall be no smaller than 10 point type Times New Roman font.

No. Reference Question Government Response

22 Exhibit 1 Cost Forms N/A

Form 3A1 – From 3A4 Form 3B1 – Form 3B4 Form 3C1 – Form 3C4

Column B in the referenced tabs are receiving a data validation error and the model will not allow the Offeror/Subcontractors to enter a Direct Labor Rate Straight Time and Overtime.

Will the Government provide an updated Exhibit 1?

Yes, the Government will provide an updated cost model (Exhibit 1 – Cost Forms) via a forthcoming RFP Amendment.