Questions and Answers (Set 2).pdf

Goddard Logistics Services Contract Request for Proposal

Questions and Answers – Set 2

December 06, 2023

Question

No. Document Page No. Reference Question Government Response

1 N/A N/A Request for Proposal

80GSFC24R0048

Will the Government allot additional time for Offerors to submit proposals? The Government will extend the proposal due date to December 20, 2023 via a forthcoming solicitation Amendment.

2 Sections

B-M L-11 GSFC 52.215-203

Offeror Volume

GSFC 52.215-203(c)(2) instructs Offerors to furnish information for the Cognizant Government Audit Agency (i.e., Defense Contract Audit Agency (DCAA)), Cognizant Government Inspection Agency, and Cognizant Government Administrative Contracting Officer (i.e., Defense Contract Management Agency (DCMA)).

What is the Cognizant Government Inspection Agency?

Cognizant Government Inspection Agency furnished information (Paragraph b.) is not applicable and Offerors are not required to furnish this information.

3 Sections B-M J-1 Attachment P

Hazardous Materials List

The solicitation requires that a Hazardous Materials List (Attachment P) must be submitted as part of the proposal. However, the solicitation does not include any instructions or guidance for what is required in a Hazardous Materials List.

Please clarify what the Government is requesting and when it is required to be submitted.

Per GSFC 52.215-210, Mission Suitability Proposal Instructions (Competitive), Subfactor B.9 – Safety and Health Plan (Page L-17), “The Offeror’s plan shall address its approach to handling the hazardous materials identified in Section I, “Hazardous Material Identification and Material Safety Data” (FAR 52.223-3- -Alternate I), if applicable.”

If applicable, Offerors must provide a Hazardous Materials List pursuant to Section I clause, FAR 52.223- 3--Alternate I. The Hazardous Materials List (Attachment P) is to be provided with proposal.

No. Reference Question Government Response

4 Sections B-M L-13

GSFC 52.215-210

Mission Suitability

Instructions (Competitive)

Can the Government please clarify how to document page numbers/page counts within the Mission Suitability Volume since several required elements fall outside the page count, but are comingled within the outline of items that fall within the page count?

For example, the Management Approach section requires page tracking for B.6 (Staffing), but not the section above, B.5 (Phase-in Plan). Similarly, the B.7 (Quality Assurance Plan) falls outside the page count, but B.8 (Property Management) does not.

In accordance with the RFP instructions, “Offerors may utilize its own unique numbering structure provided the compliance matrix provides clear traceability to each of the Subfactor requirements.”

See GSFC 52.215-210(c), Mission Suitability Proposal Instructions (Competitive).

5 Sections B-M L-29 Cost Volume Instructions

Near the bottom of page L-29, in the discussion of the BOE it states, “BOEs must be provided labor intended be fulfilled Subcontractor support, following the above specified format.”

Wording is unclear, please clarify.

Sentence should state, “BOEs must include labor intended to be fulfilled by Subcontractor support, following the above specified format.”

Sentence will be revised via a forthcoming RFP Amendment.

6 Sections B-M L-29 Cost Volume Instructions

Near the bottom of page L-29, in the discussion of the BOE it states, “BOEs must be provided labor intended be fulfilled Subcontractor support, following the above specified format.”

What format is this paragraph referring to?

Per paragraph (a) Direct Labor Hours, “As a minimum, include the following information in the BOE in the format that is most convenient, preferably the format which shall be used for the actual contract performance.”

7 Sections B-M

L-28

L-29 Cost Volume Instructions

Please confirm the Government is requesting up to 2 pages of BOE information per WBS Level III. By our count, there are 74 PWS elements at the 3rd level meaning that there will be up to 148 pages of BOEs.

Is this the Government’s intent?

The BOE information to be provided should have been requested at WBS Level II, not WBS Level III. The Government still limits 2 pages per WBS Level.

The Government will revise the BOE information to be provided per WBS Level II in a forthcoming RFP Amendment.

8 Sections B-M

L-28

L-29 Cost Volume Instructions

Will the Government provide a standard BOE format to aid in streamlining evaluation of these requirements?

No, the Government will not provide a standard BOE format.

9 Sections B-M

L-28

L-29 Cost Volume Instructions

(1) Is it the Government's intent that the BOE, as defined on pages L-28 and L- 29, require an explanation of the locations of the labor proposed?

(2) Will the Government give a format for the BOE and allot more page count?

(1) BOE shall specify the location of the proposed labor (e.g., GSFC (Greenbelt, MD), WFF (Wallops Island, VA), and/or Headquarters (Washington, DC).

(2) No, the Government will not provide a standard

BOE format or allot additional pages.

No. Reference Question Government Response

10 Sections B-M L-18

GSFC 52.215-210

Mission Suitability

Instructions (Competitive)

Subfactor C – Small Business Utilization (SBU)

(1) Will companies bidding as small businesses be required to submit a Small

Business Subcontracting Plan?

(2) If Small Businesses are exempt from the Small Business Plan requirement, how will the Government allot the points assigned to this requirement to a Small Business to ensure a fair and equitable evaluation of best value?

(1) Small Businesses are not required to submit Small Business Subcontracting Plans.

(2) Per Subfactor C – Small Business Utilization (SBU), The evaluation of Commitment to Small Business Program applies to all Offerors. Since Small Businesses are not required to submit subcontracting plans, NASA will only evaluate the amount of work that the small business Prime and any small businesses proposed to perform at the first tier subcontract level. The proposed amount of work that the Prime small business and first tier small business Subcontractors will perform will be evaluated against the Contracting Officer’s assessment of the overall subcontracting goal for this procurement. For small business Primes and their first tier Subcontractors, individual subcontracting goals by small business categories will not be evaluated.

11 Sections B-M L-13

GSFC 52.215-210

Mission Suitability

Instructions (Competitive)

Please clarify what “Contract Volume” is referencing. Contract Volume is referencing Volume I – Offer Volume.

12 Performance Work Statement 23 Section 7.1.10

In-House Repairs

(1) What is the Government’s definition of the value threshold or criteria used to differentiate between preventative maintenance and repairs?

(2) What is the criteria for special purpose/general purpose vehicles?

(1) For Government-owned vehicles, the value threshold used to differentiate between preventative maintenance and repairs is $500.

(2) Examples of special purpose/general purpose vehicles are bucket trucks, sewer trucks, tractor trailers, tow trucks, fuel trucks, etc.

13 Performance Work Statement 53 Appendix G

List of Motor Vehicles

(1) For vehicles identified as "yes" in Appendix G, will the Government please provide the historical usage reports for these vehicles?

(2) Will these vehicles be available for purchase/lease by the GLSC Contractor?

(1) Historical usage reports for these vehicles are unavailable.

(2) No, these vehicles are not available for purchase/lease by the Contractor.

14 Performance Work Statement 23 Section 7.1.9.3

Is the Government providing storage space for supplies and spare parts for vehicle maintenance?

Yes, the Government provides storage space for vehicle maintenance supplies and spare parts.

No. Reference Question Government Response

15 GLSC Annual Workload 6 Fleet Management

Will the Government provide the work order history related to the Fleet Management workload data, specifically to clarify the quantity of hours and types of maintenance associated with the maintenance and repair jobs performed?

Fleet Management work order history data is not tracked by quantity of hours. Fleet Management workload data is tracked by “job” which is provided in the GLSC Annual Workload document contained in the “Reference Materials” folder under the Attachments/Links section of this solicitation.

A sample Preventative Maintenance Work Order document identifying the types of related jobs is contained in the “Reference Materials” folder under the Attachments/Links section of this solicitation.

16 Sections

B-M B-4 GSFC 52.216-94

Nonproposed Costs

What does the “Vehicles” plug number for all years include? This plug number is for estimated motor vehicle costs post motor vehicle transitions in accordance Attachment M (Data Requirements Description), DRD-004 (Motor Vehicle Transition Plan).