Section+Manager+-+CHS.pdf

Employment with Yavapai County Government is contingent upon successfully passing a criminal background check and verification of work history, academic credentials, licenses and certifications, as applicable.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

YAVAPAI COUNTY GOVERNMENT JOB DESCRIPTION

SECTION MANAGER – CHS

Revision Approval: 07-01-18 Date Approved: 01-01-12 Department: Community Health Services Classification: At Will FLSA Status: Exempt

Role:

Under the general direction of the Assistant Director - Public Health Services, the section manager works very closely and coordinates with other section and program managers in the Public Health Services Division; works with other YCCHS staff, community partners, other county departments, funding agencies and Arizona Department of Health Services to administer various programs, supervises professional and support staff and is the point person for all programs, projects and budgets assigned to their section. Sections include: Public Health Protection, Family Health & Wellness, Nutrition and Community Health Education.

Major Duties and Responsibilities:

Coordinates, directs, manages and oversees section programs, contracts, personnel and budgets. Meets and communicates regularly with state, federal, grant and program officials to ensure compliance and conformance with all mandated, contracted and required provisions, regulations, deadlines and deliverables. Researches grant submission opportunities, taking the lead in writing the grant submission and coordinating with other section personnel as needed.

Ensures all grant submissions and renewals meet the grantor's deadlines. Prepares, proposes, maintains and manages the section budgets, ensuring efficiencies and maximizing all applicable drawdowns of available funds in accordance with A-87 federal budgeting guidelines, contractual expectations, state agreements, county and departmental policies, practices and protocols. Quickly reports and, where possible, corrects any and all variances. In cooperation with the division manager, reacts quickly and appropriately to any budgetary or contractual changes by grantors. (35%)

Provides direct and indirect supervision to staff, interns, volunteers and students at sites throughout Yavapai County.

Assesses, determines and provides professional development and training of self, staff, students, volunteers and interns.

Develops training programs, coordinates implementation and conducts evaluations of both training and needs. Recruits, hires, supervise mentors and evaluate staff, interns, students and volunteers. Ensures that all proper, approved and required orientation and training protocols are provided or made available and that records of such are duly maintained and kept current. As necessary, implements county approved progressive disciplinary measures. Assures that staff, students, interns, and volunteers are knowledgeable of and in compliance with all section deadlines, goals, deliverables and associated measures. Monitors and approves work schedules, time off and associated computerized tracking and recording of such. Schedules and conducts staff meetings as necessary for the dissemination of information and exchange of ideas. As necessary, shadows and steps in to assist subordinate staff in their daily duties and responsibilities in the office and in the field. (30%)

Works closely with YCCHS staff and other county departments in addressing personnel, finance, legal, communication, risk and public relations issues. Actively participates in internal, local, regional, state and national boards and professional organizations as requested or required. Develops, implements and ensures compliance with section policies, goals and expectations. Serves as the section spokesperson, providing accurate public information and assuring informative public health communication with clients, colleagues and the public. Is available 24/7 to respond to public health emergencies related to their specific section or to an YCCHS emergency response at large. Remains current in YCCHS emergency response methodologies, policies, protocols and practices. (20%)

Is a member of the YCCHS Quality Improvement Team and recommends, tracks, measures and acts upon all established quality improvement measures, models and modalities. Identifies, develops, measures and reports on quantitative measures of public health, performance and efficiencies. Develops policies, procedures and protocols; provides effective

Employment with Yavapai County Government is contingent upon successfully passing a criminal background check and verification of work history, academic credentials, licenses and certifications, as applicable.

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

leadership, supervision and guidance to staff; reports regularly to supervisors, managers, directors, Board of Health and Board of Supervisors. Interacts with the media and responds to complaints, questions, suggestions and concerns of the public. (10%)

Performs other job related duties as assigned. (5%)

Expectations:

1. Maintains appropriate and current licensures and certification requisite for the section including the regular and timely earning of any CEUs necessary for such, e.g., RD, RS, RN, CHES, etc.

2. Provides expert consultation and information to YCCHS directors, program managers, staff and community partners.

3. Adapts to changing circumstances and identifies potential changes to improve services by being receptive to staff recommendations, suggesting innovations, showing flexibility and keeping informed of program changes, staff capabilities and community needs.

4. Updates the Assistant Director of Public Health Services and other appropriate staff about changes to the programs or contractual arrangements.

5. Maintains proficiency in the electronic software and cyber tools necessary to perform all functions associated with the position.

6. Responds to community emergencies with a public health consequence according to YCCHS Emergency Response Plan.

7. Communicates effectively through written correspondence, oral communication and public presentations.

8. Ensures that high-level policy makers and elected officials at the local level are provided regular updates regarding public health matters, best practice measures, challenges and public needs associated with section duties and responsibilities.

9. Maintains public trust in YCCHS by honoring client confidentiality at all times.

Knowledge and Skills:

Experience: Three years of professional work experience in a section related field of practice or study with at least two years of supervisory responsibilities and duties.

Education: Bachelors’ degree in Public Health or a section specified Bachelor’s e.g., dietetics, environmental health, nursing, health education, and epidemiology.

Interpersonal Skills: Encourages open communication, teamwork and professionalism. Practices direct, tactful communication with all staff within the department, resulting in effective information sharing and problem solving processes. Ensures cooperation through collaboration with internal and external partners. Excellent written and verbal communication skills.

Other Skills: Proficiency with MS Office including Word, Outlook, Excel, and PowerPoint. Is an expert in section issues and practices. Able to sit for extended periods and lift up to 40 pounds. Current or eligible for Arizona Driver’s License.