EVALUATION TOOL TEMPLATE - Health Start Program 6.30.xlsx
XLSX spreadsheet 1 MB Posted
- Attached to
- Master Agreement AZ|CTR050593
- Contract number
- CTR050593
- Issued by
- Arizona
About this file
This document is an Evaluation Tool Template for a Health Start Program procurement process, designed to guide procurement officers and evaluation committees through a structured solicitation and bidding assessment. The template provides a systematic approach for evaluating proposals, with detailed instructions for scoring, reviewing, and selecting vendors based on a comprehensive scoring methodology ranging from 0% to 100%.
The evaluation process involves assigning point values to different proposal components, with the most critical elements receiving up to 500 points and less significant aspects receiving 200-300 points, for a total maximum of 1000 points. The scoring guide categorizes proposal assessments into four performance levels: Meets (81-100%), Satisfactory (71-80%), Below (51-70%), and Unacceptable (0-50%). The template facilitates a multi-stage review process, including initial proposal evaluation, potential Best and Final Offer (BAFO) requests, and consensus meetings, with the ultimate goal of selecting the most qualified vendor for the Health Start Program.
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Instructions
| Procurement Officer ensures the Special Instructions section Proposal Requirements matches the SOW tasks / requirements / deliverables, and together with the Program SMEs creates the questions BEFORE the Solicitation is posted. |
| Procurement Officer determine questions weight and assigns points from the drop down menu based on the questions relevance of importance. The most important with a point value of 500, second most important will a point value of 300, and least important with a point value of 200. Total points not to exceed 1000. |
| When the solicitation closes, the Procurement Officer adds the Solicitaion title, Solicitation number, the lowest initial price and the Bidder's names to the "Total Scores" tab and distributes the tool with the proposals for Evaluation Committee members individual review. |
| During the consensus meeting, the Procurement Officer selects the score from the drop down menu and types the comments. (Scoring Guide tab) |
| After the Initial Evaluation is completed, the BAFO letters are created based on the deficiency comments. Every Bidder within a competative range should be given an opportunity to provide BAFO! |
| After the BAFOs are received, the Procurement Officer updates the "Total Scores" tab with the lowest BAFO price and then distributes the proposals to the Evaluation Committee members for individual review |
| During the BAFO consensus meeting, the Procurement Officer adds the BAFO comments and changes the score, as needed. |
NOTE: Rows can be add to the Experience and Methodology sections as well as rows for additional Bidder's as needed but ensure all formulas are copied correctly.
Scoring Guide
| % | Letter | Meaning | Description |
| 81% - 100% | M | Meets | The proposal addresses all requirements set forth in the RFP, exhibits sufficient knowledge and capacity to provide services requested by the RFP. There are no deficiencies to be addressed through BAFO. |
No comments required.
71% - 80% S Satisfactory The proposal addresses most of the RFP requirements, exhibits knowledge and capacity to provide services requested by the RFP. There are slight deficiencies to be addressed through BAFO.
Describe the deficiencies.
51% - 70% B Below The proposal meets some of the RFP requirements. The proposal is below the expectations. There are major deficiencies to be addressed through BAFO.
Describe the deficiencies.
0% - 50% U Unacceptable The proposal addresses few to none of the RFP requirements. The Evaluation Committee to determine if Offeror has the basic knowledge and capacity to provide services, determine if susceptible for award and if invitation for BAFO should be considered.
Describe the deficiencies.
Total Scores
| Soliciation Title: | Health Start Program | <------- | Enter the Solicitation title here. It will automatically populate in each tab accordingly. | |
| Solicitation No: | BPM002372 | <------- | Enter the Solicitation Number here. It will automatically populate in each tab accordingly. | |
| Initial Evaluation Scores | ||||
| Tool No. | Bidder | Total Score | ||
| 1 | Adelante Healthcare | 1000.0 | ||
| 2 | Apache County | 933.3 | ||
| 3 | Cochise County | 845.0 | ||
| 4 | Coconino County | 943.3 | <------ | Each Bidder's name will automatically populate in their respective tabs. Please enter their names here first before continuing |
| 5 | County of Mohave | 877.9 | ||
| 6 | Empact Suicide Prevention Center (LaFrontera) | 661.0 | ||
| 7 | Mariposa Community Health Center Inc. | 868.2 | ||
| 8 | Native American Community Health Center Inc. | 849.6 | ||
| 9 | Neighborhood Ministries Inc. | 617.4 | ||
| 10 | North Country Healthcare | 863.5 | ||
| 11 | North Country Healthcare - Apache County | 909.8 | ||
| 12 | North Country Healthcare - Navajo County | 885.8 | ||
| 13 | Pima County | 878.6 | ||
| 14 | Tempe Community Action Agency Inc. | 847.2 | ||
| 15 | Unlimited Potential Inc. | 778.7 | ||
| 16 | Yavapai County | 868.0 | ||
| 17 | Yuma County | 864.6 | ||
| Please Read! | ||||
| Best and Final Offer Scores (BAFO) | Before you start, please read the instructions for using the tool. | |||
| Tool No. | Bidder | Total Score | There are additional instructions in the other tabs as well | |
| 1 | Adelante Healthcare | 0.0 | ||
| 2 | Apache County | 0.0 | ||
| 3 | Cochise County | 0.0 | ||
| 4 | Coconino County | 0.0 | ||
| 5 | County of Mohave | 0.0 | ||
| 6 | Empact Suicide Prevention Center (LaFrontera) | 0.0 | <---- | You do not need to re-enter in the bidder names. They automatically populate from the Initial Evaluation Section |
| 7 | Mariposa Community Health Center Inc. | 0.0 | ||
| 8 | Native American Community Health Center Inc. | 0.0 | ||
| 9 | Neighborhood Ministries Inc. | 0.0 | ||
| 10 | North Country Healthcare | 0.0 | ||
| 11 | North Country Healthcare - Apache County | 0.0 | ||
| 12 | North Country Healthcare - Navajo County | 0.0 | ||
| 13 | Pima County | 0.0 | ||
| 14 | Tempe Community Action Agency Inc. | 0.0 | ||
| 15 | Unlimited Potential Inc. | 0.0 | ||
| 16 | Yavapai County | 0.0 | ||
| 17 | Yuma County | 0.0 |
| Lowest Price Received | Lowest BAFO Price Recevied | <------ | Please enter in the Lowest Price here. It will automatically populate in each tab for you from here. |
| $79,343.00 | $0.00 | ||
| <------ | Please enter in the BAFO price here. It will automatically populate in each tab for you. | ||
| Maximum Total Points | |||
| 1000 |
Adelante Healthcare
| Soliciation Title: | Health Start Program | Adelante Healthcare | Initial Evaluation | BAFO Comments | |||||
| Solicitation No: | BPM002372 | ||||||||
| Special Instructions Section No | Question | Maximum Points | Describe Deficiency - Unaccepetable, Below or Satisfacory to be addressed through BAFO | Score | Points | BAFO Comments | Score | Points | |
| Method of Approach (Methodology) | Method of Approach | Method of Approach - BAFO | |||||||
| 6.2.1.2. | The Offeror shall prepare and submit a written narrative describing the method of approach that will be used to provide the services to perform the tasks as described in the Scope of Services. Written narrative shall not exceed ten (10) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. The Offeror shall describe how they will provide the following activities/services: | 500 | The Method of Approach was provided and it did not exceed the 10 page requirement. | M | 500 | 0 | |||
| 6.2.1.2.1. | Submit examples of a prior project with activities similar to those as described in this solicitation, a description of the work performed, the approach used to complete the project, recommendations made to the clients and the project outcome. Other examples of similar projects need to be included; | They have the following programs: Women, Infant and Children's (WIC), well-woman and infant services, navigators on site to help family get healthcare. | |||||||
| 6.2.1.2.2. | Identify a neighborhood/community, city or county targeted service area that would benefit from Health Start services per Arizona Revised Statue A.R.S. § 36-697. Offerors shall provide a map of the area and the zip codes of the area. The justification supporting the selection of the targeted service area shall be described in detail, including the demographic characteristics, health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, | ||||||||
| educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; | Requested information was provided. Including the map, zip codes. New areas were included. Goodyear and Buckeye were among the areas that were included. Data was provided for the high need areas. | ||||||||
| 6.2.1.2.3. | Include the projection of the number of proposed prenatal and postpartum clients and children to be enrolled in the program that must live within the targeted service area, as well as the number of total enrollments, proposed prenatal and family follow-up visits, multiple-child visits provided, and proposed trainings attended for the first (1st) year. Offeror may provide number pregnancy test visit services, prenatal visit – birth doula support and classes for clients and community health education classes as an option; | Requested information was provided. Including a chart that has a breakdown of each projections. They included the numbers and all of the required information. Caseload should be filled right away. | |||||||
| 6.2.1.2.4. | Describe the strategies that will be utilized to conduct outreach and to recruit new prenatal and postpartum clients on an ongoing basis; | They presented good information on how they will recruit clients. | |||||||
| 6.2.1.2.5. | Describe the resources available to enroll clients from the identified neighborhood/community selected as the targeted service area. Identify gaps in health care and social/behavioral health services that exist in the targeted service area. Briefly explain the relationships the Offeror has established with community resources; | Provided. The CHW, as well as the Program Coordinator are resources. | |||||||
| 6.2.1.2.6. | Describe how the Health Start Program Coordinator will be selected and how the CHW and any other staff and consultants will be hired, trained and supervised. Delineate how many Health Start Program Coordinators, CHWs and any other staff positions and how may Full-Time Equivalents (FTEs) per staff identified that will service the identified targeted service area through home/office visits and optional group education and outreach training classes or workshops. Provide an organizational chart of proposed program staffing and organization; | They listed the job descriptions and the process on how the Health Start Program Coordinator will be selected. Org chart was provided. FTEs was identified. Full time CHW. Half time Coordinator. They contacted a sister program and stated they will shadow a high performing program. | |||||||
| 6.2.1.2.7. | Describe how the required four (4) or more hours of consultation from a Registered Nurse and a Licensed Social Worker or Licensed Counselor per month will be provided by whom and how Community Health Workers (CHW) will participate in the consultation meetings; | 2 Nurse Practioners and 2 Social Workers are on-site. They will collaborate with the CHW. | |||||||
| 6.2.1.2.8. | If another similar home visiting program exists in the neighborhood/community | ||||||||
| selected as the targeted service area that serves the same population, document the efforts of the proposed Health Start program and the other programs in the community, and how all activities will be coordinated to avoid duplication of services and staff; | Head Start and Healthy Families all have programs within the area, but Adelante does not anticipate any duplication of services or staff. They actually hope to collaborate with these programs. | ||||||||
| 6.2.1.2.9. | If Offeror has another Contract, Grant, Subcontract, or has a subcontractor that | ||||||||
| administers and/or provides a Home Visiting Coordinator, Healthy Families Program, Nurse Family Partnership Program, Family Literacy Program, Healthy Start Program, Healthy Steps Program, Parents as Teachers Program, and/or any other home visitation program or support services, provide a detailed description of the other funded programs including staffing, funding source and amounts, and clearly identify how the program(s) will not duplicate services and/or home visiting services to the targeted communities that are being proposed through the Health Start program; | Adelante would be a new Health Start provider. They do not currently have any Contracts or Grants to offer home visiting program to patients in our service area. | ||||||||
| 6.2.1.2.10. | Technical Qualifications: Offerors shall identify a Program Coordinator who shall be the primary contact person for the ADHS Program Unit Manager in discussing work that needs to be completed. Offerors shall provide a detailed description of the Program Coordinator’s function and how they will accomplish the minimum tasks listed in the Scope of Work, Provision Five (5), Tasks. | Program Coordinator responsibility was provided. A Program Coordinator will be hired. They will uphold the standard practices of the FQHC. | |||||||
| Total Points Method of Approach | 500 | Total Points Method of Approach | Initial Evaluation | 500 | BAFO Evaluation | 0 |
| Experience and Expertise | Experience and Expertise | |||||||
| 6.2.1.3. | Experience and Expertise | 300 | M | 300 | 0 | |||
| 6.2.1.3.1. | Provide an Executive Summary, brief overview of the project as described in the Scope of Services. The Executive Summary shall be no more than two (2) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. | Provided a brief summary that did not exceed the 2 page requirement. | ||||||
| 6.2.1.3.2. | Description of Offeror’s experience and expertise regarding the services offered, company history, location, number of years in business, types of services provided, and number of full and part-time employees including an organizational chart of the company; | FQHC that has been around since 1979. 35 years. Several org charts were provided. | ||||||
| 6.2.1.3.3. | Resumes or curriculum vitae for key/essential personnel, who are responsible for delivery of services, as defined in the Special Terms and Conditions. Provide resumes for existing staff that will be part of the project and job descriptions for all project positions and those to be filled. Resumes shall include name, title, key responsibilities and previous experiences that are relative to that field. Include all professional licensure, certifications, | |||||||
| experience, educational preparation, professional awards and publications. Describe staff accountabilities and expertise. List how much time each person will spend on the project. Do not include personal information such as address, telephone number or email address as the resume will be posted in APP at Contract award; | A resume was provided for the Sr. Strategic Program Manager. The time spent on each project was listed. | |||||||
| 6.2.1.3.4. | Complete and submit Attachment H – Key/Essential Personnel. | Provided requested information. New staff and senior manager was included. | ||||||
| Total Points Experience and Expertise | 300 | Total Points Experience and Expertise | 300 | BAFO Evaluation | 0 |
| Cost | Cost | |||
| Cost Formula - calculated by Procurement Officer: | Maximum Cost Points | $79,343.00 | 200.0 |
: Make sure the formula is copied correctly $150.00 0.0 : Make sure the formula is copied correctly
| (Lowest Price Received / Compared Price) x Maximum Cost Points | 200 | ||||
| Total Points | 1000.0 | Total Points | 0.0 |
Offeror provided all attachments / requested exceptions / missing signatures etc.
Maximum Total Points 1000
Apache County
| Soliciation Title: | Health Start Program | Apache County | Initial Evaluation | BAFO Comments | |||||
| Solicitation No: | BPM002372 | ||||||||
| Special Instructions Section No | Question | Maximum Points | Describe Deficiency - Unaccepetable, Below or Satisfacory to be addressed through BAFO | Score | Points | BAFO Comments | Score | Points | |
| Method of Approach (Methodology) | Method of Approach | Method of Approach - BAFO | |||||||
| 6.2.1.2. | The Offeror shall prepare and submit a written narrative describing the method of approach that will be used to provide the services to perform the tasks as described in the Scope of Services. Written narrative shall not exceed ten (10) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. The Offeror shall describe how they will provide the following activities/services: | 500 | The Method of Approach was provided and it did not exceed the 10 page requirement. | M | 500 | 0 | |||
| 6.2.1.2.1. | Submit examples of a prior project with activities similar to those as described in this solicitation, a description of the work performed, the approach used to complete the project, recommendations made to the clients and the project outcome. Other examples of similar projects need to be included; | Apache County currenlty has a Health Start Program in place. Need clarification on other similar programs, such as WIC and family planning. Requested information was provided. | |||||||
| 6.2.1.2.2. | Identify a neighborhood/community, city or county targeted service area that would benefit from Health Start services per Arizona Revised Statue A.R.S. § 36-697. Offerors shall provide a map of the area and the zip codes of the area. The justification supporting the selection of the targeted service area shall be described in detail, including the demographic characteristics, health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, | ||||||||
| educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; | Requested information was provided. A map, zip codes and statistics were included. | ||||||||
| 6.2.1.2.3. | Include the projection of the number of proposed prenatal and postpartum clients and children to be enrolled in the program that must live within the targeted service area, as well as the number of total enrollments, proposed prenatal and family follow-up visits, multiple-child visits provided, and proposed trainings attended for the first (1st) year. Offeror may provide number pregnancy test visit services, prenatal visit – birth doula support and classes for clients and community health education classes as an option; | A chart was included for the projection of services. Classes for clients will be done. Are pregnancy tests included under family planning or Health Start? This was inlcuded in the narrative, but not on the price sheet. Need clarification on this. After clarifications, the requested information was provided. | |||||||
| 6.2.1.2.4. | Describe the strategies that will be utilized to conduct outreach and to recruit | ||||||||
| new prenatal and postpartum clients on an ongoing basis; | Apache County has a referral network with other agencies. County Health fairs are held. | ||||||||
| 6.2.1.2.5. | Describe the resources available to enroll clients from the identified neighborhood/community selected as the targeted service area. Identify gaps in health care and social/behavioral health services that exist in the targeted service area. Briefly explain the relationships the Offeror has established with community resources; | Apache County has a referral network with other agencies. | |||||||
| 6.2.1.2.6. | Describe how the Health Start Program Coordinator will be selected and how the CHW and any other staff and consultants will be hired, trained and supervised. Delineate how many Health Start Program Coordinators, CHWs and any other staff positions and how may Full-Time Equivalents (FTEs) per staff identified that will service the identified targeted service area through home/office visits and optional group education and outreach training classes or workshops. Provide an organizational chart of proposed program staffing and organization; | The executive summary includes that they will have a program coordinator. | |||||||
| 6.2.1.2.7. | Describe how the required four (4) or more hours of consultation from a Registered Nurse and a Licensed Social Worker or Licensed Counselor per month will be provided by whom and how Community Health Workers (CHW) will participate in the consultation meetings; | Requested information was provided. | |||||||
| 6.2.1.2.8. | If another similar home visiting program exists in the neighborhood/community | ||||||||
| selected as the targeted service area that serves the same population, document the efforts of the proposed Health Start program and the other programs in the community, and how all activities will be coordinated to avoid duplication of services and staff; | Requested information was provided. | ||||||||
| 6.2.1.2.9. | If Offeror has another Contract, Grant, Subcontract, or has a subcontractor that | ||||||||
| administers and/or provides a Home Visiting Coordinator, Healthy Families Program, Nurse Family Partnership Program, Family Literacy Program, Healthy Start Program, Healthy Steps Program, Parents as Teachers Program, and/or any other home visitation program or support services, provide a detailed description of the other funded programs including staffing, funding source and amounts, and clearly identify how the program(s) will not duplicate services and/or home visiting services to the targeted communities that are being proposed through the Health Start program; | Apache County just have a Health Start Program. | ||||||||
| 6.2.1.2.10. | Technical Qualifications: Offerors shall identify a Program Coordinator who shall be the primary contact person for the ADHS Program Unit Manager in discussing work that needs to be completed. Offerors shall provide a detailed description of the Program Coordinator’s function and how they will accomplish the minimum tasks listed in the Scope of Work, Provision Five (5), Tasks. | Health Start Coordinator: Laura Salazar | |||||||
| Total Points Method of Approach | 500 | Total Points Method of Approach | Initial Evaluation | 500 | BAFO Evaluation | 0 |
| Experience and Expertise | Experience and Expertise | |||||||
| 6.2.1.3. | Experience and Expertise | 300 | M | 300 | 0 | |||
| 6.2.1.3.1. | Provide an Executive Summary, brief overview of the project as described in the Scope of Services. The Executive Summary shall be no more than two (2) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. | They provided a brief overview of the project. | ||||||
| 6.2.1.3.2. | Description of Offeror’s experience and expertise regarding the services offered, company history, location, number of years in business, types of services provided, and number of full and part-time employees including an organizational chart of the company; | Requested information was provided. | ||||||
| 6.2.1.3.3. | Resumes or curriculum vitae for key/essential personnel, who are responsible for delivery of services, as defined in the Special Terms and Conditions. Provide resumes for existing staff that will be part of the project and job descriptions for all project positions and those to be filled. Resumes shall include name, title, key responsibilities and previous experiences that are relative to that field. Include all professional licensure, certifications, | |||||||
| experience, educational preparation, professional awards and publications. Describe staff accountabilities and expertise. List how much time each person will spend on the project. Do not include personal information such as address, telephone number or email address as the resume will be posted in APP at Contract award; | Requested information was provided. | |||||||
| 6.2.1.3.4. | Complete and submit Attachment H – Key/Essential Personnel. | Requested information was provided. | ||||||
| Total Points Experience and Expertise | 300 | Total Points Experience and Expertise | 300 | BAFO Evaluation | 0 |
| Cost | Cost | |||
| Cost Formula - calculated by Procurement Officer: | Maximum Cost Points | $119,025.00 | 133.3 |
: Make sure the formula is copied correctly $150.00 0.0 : Make sure the formula is copied correctly
| (Lowest Price Received / Compared Price) x Maximum Cost Points | 200 | ||||
| Total Points | 933.3 | Total Points | 0.0 |
Offeror provided all attachments / requested exceptions / missing signatures etc.
Maximum Total Points 1000
Cochise County
| Soliciation Title: | Health Start Program | Cochise County | Initial Evaluation | BAFO Comments | |||||
| Solicitation No: | BPM002372 | ||||||||
| Special Instructions Section No | Question | Maximum Points | Describe Deficiency - Unaccepetable, Below or Satisfacory to be addressed through BAFO | Score | Points | BAFO Comments | Score | Points | |
| Method of Approach (Methodology) | Method of Approach | Method of Approach - BAFO | |||||||
| 6.2.1.2. | The Offeror shall prepare and submit a written narrative describing the method of approach that will be used to provide the services to perform the tasks as described in the Scope of Services. Written narrative shall not exceed ten (10) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. The Offeror shall describe how they will provide the following activities/services: | 500 | The Method of Approach was provided and it did not exceed the 10 page requirement. | M | 500 | 0 | |||
| 6.2.1.2.1. | Submit examples of a prior project with activities similar to those as described in this solicitation, a description of the work performed, the approach used to complete the project, recommendations made to the clients and the project outcome. Other examples of similar projects need to be included; | Requested information was provided. Health Start currently. Parents as Teachers and Bright Futures have been prior projects. | |||||||
| 6.2.1.2.2. | Identify a neighborhood/community, city or county targeted service area that would benefit from Health Start services per Arizona Revised Statue A.R.S. § 36-697. Offerors shall provide a map of the area and the zip codes of the area. The justification supporting the selection of the targeted service area shall be described in detail, including the demographic characteristics, health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, | ||||||||
| educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; | Requested information was provided. A map was provided as well as zip codes and statistics. | ||||||||
| 6.2.1.2.3. | Include the projection of the number of proposed prenatal and postpartum clients and children to be enrolled in the program that must live within the targeted service area, as well as the number of total enrollments, proposed prenatal and family follow-up visits, multiple-child visits provided, and proposed trainings attended for the first (1st) year. Offeror may provide number pregnancy test visit services, prenatal visit – birth doula support and classes for clients and community health education classes as an option; | The proposed projections were listed out. All information was provided. | |||||||
| 6.2.1.2.4. | Describe the strategies that will be utilized to conduct outreach and to recruit | ||||||||
| new prenatal and postpartum clients on an ongoing basis; | They have their WIC referral program and the Strong Families and will work with the local Community Health Center to do the referrals. | ||||||||
| 6.2.1.2.5. | Describe the resources available to enroll clients from the identified neighborhood/community selected as the targeted service area. Identify gaps in health care and social/behavioral health services that exist in the targeted service area. Briefly explain the relationships the Offeror has established with community resources; | Provided a referral network plan. | |||||||
| 6.2.1.2.6. | Describe how the Health Start Program Coordinator will be selected and how the CHW and any other staff and consultants will be hired, trained and supervised. Delineate how many Health Start Program Coordinators, CHWs and any other staff positions and how may Full-Time Equivalents (FTEs) per staff identified that will service the identified targeted service area through home/office visits and optional group education and outreach training classes or workshops. Provide an organizational chart of proposed program staffing and organization; | Staffing has been identified and their plans for training the CHWs is listed. FTE information was included. Marcia Mitchell is a part time consultant. | |||||||
| 6.2.1.2.7. | Describe how the required four (4) or more hours of consultation from a Registered Nurse and a Licensed Social Worker or Licensed Counselor per month will be provided by whom and how Community Health Workers (CHW) will participate in the consultation meetings; | Requested information was provided. RN and Social Worker agreements were provided. | |||||||
| 6.2.1.2.8. | If another similar home visiting program exists in the neighborhood/community | ||||||||
| selected as the targeted service area that serves the same population, document the efforts of the proposed Health Start program and the other programs in the community, and how all activities will be coordinated to avoid duplication of services and staff; | They meet with the other programs and discuss caseloads. They have service duplication policy. | ||||||||
| 6.2.1.2.9. | If Offeror has another Contract, Grant, Subcontract, or has a subcontractor that | ||||||||
| administers and/or provides a Home Visiting Coordinator, Healthy Families Program, Nurse Family Partnership Program, Family Literacy Program, Healthy Start Program, Healthy Steps Program, Parents as Teachers Program, and/or any other home visitation program or support services, provide a detailed description of the other funded programs including staffing, funding source and amounts, and clearly identify how the program(s) will not duplicate services and/or home visiting services to the targeted communities that are being proposed through the Health Start program; | Cochise County does not currently have any contracts or grants to offer home visiting programs to patients in our service area. | ||||||||
| 6.2.1.2.10. | Technical Qualifications: Offerors shall identify a Program Coordinator who shall be the primary contact person for the ADHS Program Unit Manager in discussing work that needs to be completed. Offerors shall provide a detailed description of the Program Coordinator’s function and how they will accomplish the minimum tasks listed in the Scope of Work, Provision Five (5), Tasks. | Thorough information was provided. Program Coordinator has been identified as LaRae Swartz. | |||||||
| Total Points Method of Approach | 500 | Total Points Method of Approach | 500 | BAFO Evaluation | 0 |
| Method of Approach | Method of Approach | |||||||
| 6.2.1.3. | Experience and Expertise | 300 | M | 300 | 0 | |||
| 6.2.1.3.1. | Provide an Executive Summary, brief overview of the project as described in the Scope of Services. The Executive Summary shall be no more than two (2) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. | A brief summary was provided. | ||||||
| 6.2.1.3.2. | Description of Offeror’s experience and expertise regarding the services offered, company history, location, number of years in business, types of services provided, and number of full and part-time employees including an organizational chart of the company; | Detailed information was provided. | ||||||
| 6.2.1.3.3. | Resumes or curriculum vitae for key/essential personnel, who are responsible for delivery of services, as defined in the Special Terms and Conditions. Provide resumes for existing staff that will be part of the project and job descriptions for all project positions and those to be filled. Resumes shall include name, title, key responsibilities and previous experiences that are relative to that field. Include all professional licensure, certifications, | |||||||
| experience, educational preparation, professional awards and publications. Describe staff accountabilities and expertise. List how much time each person will spend on the project. Do not include personal information such as address, telephone number or email address as the resume will be posted in APP at Contract award; | Key/Essential Personnel has been provided as well as the corresponding resumes. | |||||||
| 6.2.1.3.4. | Complete and submit Attachment H – Key/Essential Personnel. | Requested information was provided in detail. | ||||||
| Total Points Experience and Expertise | 300 | Total Points Experience and Expertise | 300 | BAFO Evaluation | 0 |
| Cost | Cost | |||
| Cost Formula - calculated by Procurement Officer: | Maximum Cost Points | $353,000.00 | 45.0 |
: Make sure the formula is copied correctly $150.00 0.0 : Make sure the formula is copied correctly
| (Lowest Price Received / Compared Price) x Maximum Cost Points | 200 | ||||
| Total Points | 845.0 | Total Points | 0.0 |
Offeror provided all attachments / requested exceptions / missing signatures etc.
Maximum Total Points 1000
Coconino County
| Soliciation Title: | Health Start Program | Coconino County | Initial Evaluation | BAFO Comments | |||||
| Solicitation No: | BPM002372 | ||||||||
| Special Instructions Section No | Question | Maximum Points | Describe Deficiency - Unaccepetable, Below or Satisfacory to be addressed through BAFO | Score | Points | BAFO Comments | Score | Points | |
| Method of Approach (Methodology) | Method of Approach | Method of Approach - BAFO | |||||||
| 6.2.1.2. | The Offeror shall prepare and submit a written narrative describing the method of approach that will be used to provide the services to perform the tasks as described in the Scope of Services. Written narrative shall not exceed ten (10) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. The Offeror shall describe how they will provide the following activities/services: | 500 | The Method of Approach was provided and it did not exceed the 10 page requirement. | M | 500 | 0 | |||
| 6.2.1.2.1. | Submit examples of a prior project with activities similar to those as described in this solicitation, a description of the work performed, the approach used to complete the project, recommendations made to the clients and the project outcome. Other examples of similar projects need to be included; | Coconino County has a current Health Start and Healty Families Program. | |||||||
| 6.2.1.2.2. | Identify a neighborhood/community, city or county targeted service area that would benefit from Health Start services per Arizona Revised Statue A.R.S. § 36-697. Offerors shall provide a map of the area and the zip codes of the area. The justification supporting the selection of the targeted service area shall be described in detail, including the demographic characteristics, health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, | ||||||||
| educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; | Communities of targeted areas were identified. Map and zip codes of targeted areas was provided. The following information was not provided: Health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; Offeror missed this whole section. After clarifications, the requested information was provided. | ||||||||
| 6.2.1.2.3. | Include the projection of the number of proposed prenatal and postpartum clients and children to be enrolled in the program that must live within the targeted service area, as well as the number of total enrollments, proposed prenatal and family follow-up visits, multiple-child visits provided, and proposed trainings attended for the first (1st) year. Offeror may provide number pregnancy test visit services, prenatal visit – birth doula support and classes for clients and community health education classes as an option; | Requested information was provided. | |||||||
| 6.2.1.2.4. | Describe the strategies that will be utilized to conduct outreach and to recruit | ||||||||
| new prenatal and postpartum clients on an ongoing basis; | Several resources were identifed that does outreach | ||||||||
| 6.2.1.2.5. | Describe the resources available to enroll clients from the identified neighborhood/community selected as the targeted service area. Identify gaps in health care and social/behavioral health services that exist in the targeted service area. Briefly explain the relationships the Offeror has established with community resources; | Requested information was provided. Several resouces were identified. | |||||||
| 6.2.1.2.6. | Describe how the Health Start Program Coordinator will be selected and how the CHW and any other staff and consultants will be hired, trained and supervised. Delineate how many Health Start Program Coordinators, CHWs and any other staff positions and how may Full-Time Equivalents (FTEs) per staff identified that will service the identified targeted service area through home/office visits and optional group education and outreach training classes or workshops. Provide an organizational chart of proposed program staffing and organization; | SOW was included. HSP experience was provided. | |||||||
| 6.2.1.2.7. | Describe how the required four (4) or more hours of consultation from a Registered Nurse and a Licensed Social Worker or Licensed Counselor per month will be provided by whom and how Community Health Workers (CHW) will participate in the consultation meetings; | Coconino County has a Community Health Nurse and a License Social Worker. | |||||||
| 6.2.1.2.8. | If another similar home visiting program exists in the neighborhood/community | ||||||||
| selected as the targeted service area that serves the same population, document the efforts of the proposed Health Start program and the other programs in the community, and how all activities will be coordinated to avoid duplication of services and staff; | The Healthy Families Program is the northern region office is also limited to 16 families at any one time, leaving room for the Health Start Program to recruit clients and not duplicate services. | ||||||||
| 6.2.1.2.9. | If Offeror has another Contract, Grant, Subcontract, or has a subcontractor that | ||||||||
| administers and/or provides a Home Visiting Coordinator, Healthy Families Program, Nurse Family Partnership Program, Family Literacy Program, Healthy Start Program, Healthy Steps Program, Parents as Teachers Program, and/or any other home visitation program or support services, provide a detailed description of the other funded programs including staffing, funding source and amounts, and clearly identify how the program(s) will not duplicate services and/or home visiting services to the targeted communities that are being proposed through the Health Start program; | Coconino County has a Health Start and Healthy Families Program. | ||||||||
| 6.2.1.2.10. | Technical Qualifications: Offerors shall identify a Program Coordinator who shall be the primary contact person for the ADHS Program Unit Manager in discussing work that needs to be completed. Offerors shall provide a detailed description of the Program Coordinator’s function and how they will accomplish the minimum tasks listed in the Scope of Work, Provision Five (5), Tasks. | Current Program Coordinator was identified: Brooke Holliday, Kathy Nez. Description of functions were provided. | |||||||
| Total Points Method of Approach | 500 | Total Points Method of Approach | 500 | BAFO Evaluation | 0 |
| Method of Approach | Method of Approach | |||||||
| 6.2.1.3. | Experience and Expertise | 300 | M | 300 | M | 300 | ||
| 6.2.1.3.1. | Provide an Executive Summary, brief overview of the project as described in the Scope of Services. The Executive Summary shall be no more than two (2) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. | Provided a brief summary that did not exceed the 2 page requirement. | ||||||
| 6.2.1.3.2. | Description of Offeror’s experience and expertise regarding the services offered, company history, location, number of years in business, types of services provided, and number of full and part-time employees including an organizational chart of the company; | Requested information was provided. | ||||||
| 6.2.1.3.3. | Resumes or curriculum vitae for key/essential personnel, who are responsible for delivery of services, as defined in the Special Terms and Conditions. Provide resumes for existing staff that will be part of the project and job descriptions for all project positions and those to be filled. Resumes shall include name, title, key responsibilities and previous experiences that are relative to that field. Include all professional licensure, certifications, | |||||||
| experience, educational preparation, professional awards and publications. Describe staff accountabilities and expertise. List how much time each person will spend on the project. Do not include personal information such as address, telephone number or email address as the resume will be posted in APP at Contract award; | Key/Essential Personnel has been provided as well as the corresponding resumes. | |||||||
| 6.2.1.3.4. | Complete and submit Attachment H – Key/Essential Personnel. | Requested information was provided. | ||||||
| Total Points Experience and Expertise | 300 | Total Points Experience and Expertise | 300 | BAFO Evaluation | 300 |
| Cost | Cost | |||
| Cost Formula - calculated by Procurement Officer: | Maximum Cost Points | $110,700.00 | 143.3 |
: Make sure the formula is copied correctly $150.00 0.0 : Make sure the formula is copied correctly
| (Lowest Price Received / Compared Price) x Maximum Cost Points | 200 | ||||
| Total Points | 943.3 | Total Points | 0.0 |
Offeror provided all attachments / requested exceptions / missing signatures etc.
Maximum Total Points 1000
County of Mohave
| Soliciation Title: | Health Start Program | County of Mohave | Initial Evaluation | BAFO Comments | |||||
| Solicitation No: | BPM002372 | ||||||||
| Special Instructions Section No | Question | Maximum Points | Describe Deficiency - Unaccepetable, Below or Satisfacory to be addressed through BAFO | Score | Points | BAFO Comments | Score | Points | |
| Method of Approach (Methodology) | Method of Approach | Method of Approach - BAFO | |||||||
| 6.2.1.2. | The Offeror shall prepare and submit a written narrative describing the method of approach that will be used to provide the services to perform the tasks as described in the Scope of Services. Written narrative shall not exceed ten (10) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. The Offeror shall describe how they will provide the following activities/services: | 500 | The Method of Approach was provided and it did not exceed the 10 page requirement. | M | 500 | 0 | |||
| 6.2.1.2.1. | Submit examples of a prior project with activities similar to those as described in this solicitation, a description of the work performed, the approach used to complete the project, recommendations made to the clients and the project outcome. Other examples of similar projects need to be included; | County of Mohave has a current Health Start Program | |||||||
| 6.2.1.2.2. | Identify a neighborhood/community, city or county targeted service area that would benefit from Health Start services per Arizona Revised Statue A.R.S. § 36-697. Offerors shall provide a map of the area and the zip codes of the area. The justification supporting the selection of the targeted service area shall be described in detail, including the demographic characteristics, health status data (low birth weight births, preterm births, infant mortality by maternal morbidity and mortality ethnicity) identifying a need for Health Start services. One (1) resource for these statistics is www.azdhs.gov/plan. Other supporting data that demonstrates need that shall be described include: poverty level, | ||||||||
| educational levels, unemployment, housing, crime rate and number of or lack of primary care and obstetrical care providers and other supporting health care and social/ behavioral health providers in the proposed targeted service area; | Requested information was provided. Mohave County and Parker will be covered. | ||||||||
| 6.2.1.2.3. | Include the projection of the number of proposed prenatal and postpartum clients and children to be enrolled in the program that must live within the targeted service area, as well as the number of total enrollments, proposed prenatal and family follow-up visits, multiple-child visits provided, and proposed trainings attended for the first (1st) year. Offeror may provide number pregnancy test visit services, prenatal visit – birth doula support and classes for clients and community health education classes as an option; | Requested information was provided. | |||||||
| 6.2.1.2.4. | Describe the strategies that will be utilized to conduct outreach and to recruit | ||||||||
| new prenatal and postpartum clients on an ongoing basis; | They work with other programs including the local pregnancy center to recruit people. | ||||||||
| 6.2.1.2.5. | Describe the resources available to enroll clients from the identified neighborhood/community selected as the targeted service area. Identify gaps in health care and social/behavioral health services that exist in the targeted service area. Briefly explain the relationships the Offeror has established with community resources; | Healthy Families, Parents as Teachers, AZEIP, WIC, foodbanks, community health workers. | |||||||
| 6.2.1.2.6. | Describe how the Health Start Program Coordinator will be selected and how the CHW and any other staff and consultants will be hired, trained and supervised. Delineate how many Health Start Program Coordinators, CHWs and any other staff positions and how may Full-Time Equivalents (FTEs) per staff identified that will service the identified targeted service area through home/office visits and optional group education and outreach training classes or workshops. Provide an organizational chart of proposed program staffing and organization; | Requested information was provided. County of Mohave already has a Coordinator in place. Clarification on how many FTEs they will have. Org chart was provided. | |||||||
| 6.2.1.2.7. | Describe how the required four (4) or more hours of consultation from a Registered Nurse and a Licensed Social Worker or Licensed Counselor per month will be provided by whom and how Community Health Workers (CHW) will participate in the consultation meetings; | They will share the nurse that's with the HRPP program. They intend to contract with a social worker. | |||||||
| 6.2.1.2.8. | If another similar home visiting program exists in the neighborhood/community | ||||||||
| selected as the targeted service area that serves the same population, document the efforts of the proposed Health Start program and the other programs in the community, and how all activities will be coordinated to avoid duplication of services and staff; | Requested information was provided. (First Things First) | ||||||||
| 6.2.1.2.9. | If Offeror has another Contract, Grant, Subcontract, or has a subcontractor that | ||||||||
| administers and/or provides a Home Visiting Coordinator, Healthy Families Program, Nurse Family Partnership Program, Family Literacy Program, Healthy Start Program, Healthy Steps Program, Parents as Teachers Program, and/or any other home visitation program or support services, provide a detailed description of the other funded programs including staffing, funding source and amounts, and clearly identify how the program(s) will not duplicate services and/or home visiting services to the targeted communities that are being proposed through the Health Start program; | They have a five year HRPP Contract. | ||||||||
| 6.2.1.2.10. | Technical Qualifications: Offerors shall identify a Program Coordinator who shall be the primary contact person for the ADHS Program Unit Manager in discussing work that needs to be completed. Offerors shall provide a detailed description of the Program Coordinator’s function and how they will accomplish the minimum tasks listed in the Scope of Work, Provision Five (5), Tasks. | The role of the program coordinator will serve as the primary day-to-day contact for the ADHS program manager. | |||||||
| Maximum Possible Points Experience and Expertise | 500 | Maximum Points Experience and Expertise | Initial Evaluation | 500 | BAFO Evaluation | 0 |
| Method of Approach | Method of Approach | |||||||
| 6.2.1.3. | Experience and Expertise | 300 | Experience and Expertise | M | 300 | 0 | ||
| 6.2.1.3.1. | Provide an Executive Summary, brief overview of the project as described in the Scope of Services. The Executive Summary shall be no more than two (2) pages. Evaluators will only read the required number of pages. Additional pages will not be included in the evaluation process and could impact the award of a contract. | Provided a brief summary that did not exceed the 2 page requirement. | ||||||
| 6.2.1.3.2. | Description of Offeror’s experience and expertise regarding the services offered, company history, location, number of years in business, types of services provided, and number of full and part-time employees including an organizational chart of the company; | Requested information was provided. | ||||||
| 6.2.1.3.3. | Resumes or curriculum vitae for key/essential personnel, who are responsible for delivery of services, as defined in the Special Terms and Conditions. Provide resumes for existing staff that will be part of the project and job descriptions for all project positions and those to be filled. Resumes shall include name, title, key responsibilities and previous experiences that are relative to that field. Include all professional licensure, certifications, |
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